Administration Manager

Whitcliffe Mount, A Share Academy, Cleckheaton, West Yorkshire, BD19 3AQ

20 days remaining to apply

• Start date details

  As soon as possible

• Closing date

  23 February 2026 at 12pm (midday)

• Date listed

  2 February 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time: 37 hours per week Term time + 3 weeks
• Contract type: Permanent
• Full-time equivalent salary: £35,010.92 to £37,352.91

What skills and experience we're looking for

Overall purpose and description of the role

The role is to deliver a comprehensive, professional and customer focused service for the academy. Ensuring the school is compliant with statutory and regulatory requirements (finance, HR, governance professional support, premises, health & safety, data protection).

The overall purpose of the role is to lead and manage the school administration team and oversee the management information systems.

The admin manager will provide support on a wide range of HR matters, including employee relations, recruitment, and policy compliance. Working closely with school leaders and central teams.

As the admin manager you will be required to meet the general requirements of this post. In addition, you will be required to fulfil any reasonable expectations from the Headteacher. The post will require you to work in partnership with the Headteacher, Senior Leadership Team and staff to ensure the continuous improvement of the Academy. You will be responsible for specific tasks and the development of whole Academy initiatives, which will be determined in consultation with the Headteacher

What the school offers its staff

Whitcliffe Mount Academy is a large secondary academy in Cleckheaton, within close commuter distance of Huddersfield, Bradford, and Leeds. The academy is committed to supporting all pupils to achieve, develop and thrive so that they can be happy and successful.

The academy is a proud partner of the well-regarded and high-performing SHARE Multi-Academy Trust and is part of the Teaching School Hub for Kirklees and Calderdale. Whitcliffe Mount provides staff with a wealth of support and a wide range of opportunities to collaborate, network, and share best practice.

Whitcliffe Mount has a wonderful academy community and is a great place to work, where all team members play a vital role in making a positive impact on the life chances of others.

The academy is proud to offer:

• A supportive and ambitious environment where all students are encouraged to go beyond what they think they can achieve and to enjoy learning, helping them to lead successful, healthy and happy lives
• A vibrant place to work which equips staff to deliver their best every day, under the strong belief that Valuing People, Supporting Personal Best is the key
• A commitment that staff are happy, engaged and well supported at work, taking pride in students’ attendance, behaviour, progress and development as well as their own
• Excellent training and guidance relevant to individual job roles, so expectations are understood and staff are motivated
• Great benefits, as an employer of choice, including outstanding CPD, supportive line management, and meaningful networking opportunities across the trust to aid personal development
• Supportive leadership, encouraging healthy work-life balance
• A high-quality teaching and learning environment, alongside good facilities

A culture where children are happy, settled and confident, accessing a broad and balanced curriculum which provides a memorable educational experience for pupils and staff.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

We are looking to recruit:

We are looking to recruit an Administration Manager who will play a pivotal role in leading our administration team and ensuring the smooth, efficient and professional running of all academy administration functions. This role provides essential support to the Headteacher and Senior Leadership Team, working closely with colleagues across the academy and the wider trust to deliver a high‑quality, customer‑focused service.

Key responsibilities & specifications

Team Leadership:

The postholder will directly line manage administration officers and other suitable roles, if required. To manage and delegate activities to the administration team, as per the key responsibilities below

General Admin

• Manage and lead the academies administration team including reception area and reprographics, overseeing an efficient, effective and friendly service.
• Lead in maintaining an accurate Single Central Record in liaison with the HR & Payroll Officer.
• To ensure all correspondence and communications are produced to the highest standard within appropriate deadlines.
• Being the first point of contact for the Headteacher and SLT supporting them as required, where possible dealing with matters on their behalf, including receiving visitors, phone calls.
• Providing the central point of contact for the academies, ensuring consistent and accurate messages are provided to all stakeholders and to oversee the management of academy communications including all electronic systems.
• Where requested by the Headteacher/Executive Headteacher or Executive PA to the CEO, to attend and minute meetings, ensuring agreed action points are followed up within agreed timescales.
• To ensure queries and concerns of parents are dealt with promptly and professionally and logged appropriately.
• To support the Executive PA to the CEO and the Central Administration Manager, to develop, monitor and maintain MAT administration policies and procedures.
• To prepare pupil exclusion letters for signature by the Headteacher/Executive Headteacher, to administer and take minutes as required at meetings and appeal panels across the trust.
• To administer trips and visits and ensuring compliancy, including all aspects of EVC responsibility.
• The booking and arranging of cover for staff requesting training events including line manager approval.
• To develop and implement high quality customer care standards.

HR Leadership

• Manage the recruitment selection processes including drafting the advert, compiling application packs, placing the advert, liaising with external recruitment agents, handling responses, corresponding with applicants, arranging the interview day, securing references, undertaking pre-employment checks to Safer Recruitment guidelines, issuing provisional offers and subsequent confirmation of contracts.
• Oversee HR transactional administration throughout the employment cycle, from appointment to leaving employment.
• To ensure DBS checks are undertaken for all staff and volunteers in line with the latest guidelines.
• To organise leaver administration and ensure exit interviews are carried out.
• The maintenance of personnel files for all staff and to ensure the electronic personnel database is kept up to date; ensuring compliance with GDPR.
• The production of all personnel correspondence including contracts of employment (and variations to) and offer letter.
• The archiving of all staff files as appropriate and ensuring the secure disposal of records as appropriate in accordance with the Records Retention Schedule.
• To arrange and deliver the Academy induction programme for all new staff including supply staff and volunteers, ensuring probationary periods and reviews take place.
• To administer and co-ordinate staff absence, passing messages to the Headteacher, Nominated Absence Leader and Central HR Team to ensure absences are managed and recorded accurately, produce absence reports for the Headteacher/Executive Headteacher.
• To administer and co-ordinate short term sickness absence ensuring return to work interviews are completed by the Nominated Absence Leader.
• To work with the Nominated Absence Lead to support and encourage staff to return to work and be the note taker at formal absence meetings.
• To administer Leave of Absence requests in accordance with current policy.
• To carry out risk assessments with new and expectant mothers and those with accessibility concerns and illnesses.
• Ensure staff are made aware of updated policies and procedures.
• Support the Headteacher and SLT with any management investigations and complete relevant paperwork while liaising with the Central HR Team.

Finance Admin and Support

• Managing Academy budgets, liaising with the Central Finance Team to ensure that resources are managed effectively.
• Ensuring timely and accurate completion overseeing the input of purchase order requisitions, financial transaction requests, debt collection –catering, handling of petty cash, maintaining a gifts register, ordering of stationery.
• Liaising with budget holders to support with managing department budgets
• Support the Headteacher with staffing budgets.
• Completion of staffing authorisation forms with detailed rationale including costings.
• Monitoring of staff training budget.
• Train and support budget holders in the use of Access in line with procurement procedures.

Premises Admin and Support

• Undertake if required, the administration of school site lettings (in accordance with the Lettings Policy), utilising booking system software as appropriate.
• Organise and administer events in school; co-ordinating risk assessments for academy-based activities and liaising with site technicians where appropriate.
• Ensure timely and accurate completion of personnel evacuation plans, support the Headteacher/Executive Headteacher with the organisation of lockdown/bomb threat/fire evacuation practice and coordination of school specific risk assessments.
• Liaise with the Headteacher and SHARE MAT Premises Manager with relation to lifecycle works, building works and classroom changes and detailed completion of request from reserves forms.

Health and Safety Admin and Support

• Ensure a safe environment in the Academy for all stakeholders and students while reporting any issues to the Caretaker and/or SHARE MAT Premises Manager
• Oversee fire/bomb/lockdown drills and appropriate procedures are in place and shared with all parties.
• To ensure accurate records of practices and drills are maintained.
• Ensuring correct risk assessments are in place for when the Academy is used for community use.
• Ensure compliance for minibus use.

Governance Admin and Support

• Recruitment of Academy Governors.
• Adhering to safer recruitment guidelines for all new governors ensuring DBS and references are completed.
• Accurately update and maintain the single central record with governor information
• To attend Academy Governors meetings.

Cover Leadership

• To oversee day to day cover and liaise with supply agencies as appropriate, managing the cover budgets, ensuring value for money whilst delivering the best service possible.
• Ensure Agency vetting is complete and in line with SHARE MAT policies and procedures.
• Accurately update and maintain the single central record with supply staff information.
• Provide the induction of supply staff, where appropriate.
• To manage and lead the Academy Cover Supervisors, as directed.

Staff wellbeing

• To support the development of the SHARE MAT culture in which all staff are valued and achieving their personal best.
• Support the mental health and wellbeing of staff using strategies learnt via training and resources available.
• Support staff during disciplinaries and management investigations.
• Make adjustments, where needed to support a staff members return to work
• Liaise with the Headteacher and central HR team in relation to occupational health referrals.
• Be the ‘go to person’, speak with staff and ensure all staff know as an Academy we support them.

General

• To communicate strategies and expectations effectively to all staff.
• To evaluate own performance and undertake professional development to help achieve the highest possible standards in the role.
• To confidently, sensitively and appropriately communicate with parents/carers.
• Any other duties commensurate within the requirements for this role or as directed by the Central Administration team/Headteacher/Executive Headteacher, displaying flexibility to support colleagues across the MAT team.

Ethics and Professional Conduct

All staff are expected to uphold consistently high standards of ethical and professional behaviour. In your role, you must demonstrate integrity, accountability, and leadership in line with the Seven Principles of Public Life:

Selflessness, Integrity, Objectivity, Accountability, Openness, Honesty, Leadership

As a representative of the trust, the post-holder must:

• Build respectful, professional relationships and maintain appropriate boundaries.
• Show tolerance and respect for others, embracing cultural diversity.
• Uphold fundamental British values, including democracy, the rule of law, individual liberty, and mutual respect.
• Ensure personal beliefs do not influence or compromise professional responsibilities.

In your role in the Trust, you are expected to:

• Act in the best interests of the trust and its community.
• Model ethical behaviour and professionalism.
• Accept accountability and operate within relevant statutory frameworks.
• Commit to ongoing professional development and contribute positively to the wider education system.
• Be attentive to potential discrepancies or concerns, and act with professional curiosity and healthy professional scepticism.
• Be aware of and follow the trust’s whistleblowing and reporting procedures, ensuring that safeguarding, integrity, and transparency are upheld at all times.

Other Requirements

• Commitment to the Trust’s values and objectives.
• Willingness to work flexibly and travel between Trust sites as required.
• Ability to work independently while contributing to a collaborative team environment.

Closing date is midday on Monday 23rd February 2026

Interviews will take place on Friday 27th February 2026

Commitment to safeguarding

This post requires the post holder to work in settings with children and young adults. Any employment offer is therefore subject to the results of an Enhanced Disclosure from the Disclosure and Barring Service (DBS). People who may have contact with younger children are also required to complete a declaration about family or other members of their household. Applicants will be required to provide evidence of identity and qualifications and offers of employment will be subject to satisfactory references. For applicants who work or have recently worked in a school, one of the references must be from the Headteacher.

Applying for the job

Apply for the job by following the link below.

CVs will not be accepted for this application.

Additional documents

If you need these documents in an accessible format, please contact the school.

Administration Manager - Application Pack for Advert.pdf - 1.66 MB (opens in new tab)

About Whitcliffe Mount, A Share Academy

• School type: Academy, ages 11 to 16
• Education phase: Secondary school
• School size: 1244 pupils enrolled
• Age range: 11 to 16
• Ofsted report: View Ofsted report
• School website: Whitcliffe Mount, A Share Academy website
• Email address: sarah.brierley@sharemat.co.uk
• Phone number: 01274 85115
• See more jobs: teaching-vacancies.service.gov.uk/organisations/whitcliffe-mount-a-share-academy

SHARE Multi Academy Trust comprises of Woodside Green Primary, Heaton Avenue Primary, Luck Lane Primary, Millbridge Primary, Royds Hall, Shelley College, Whitcliffe Mount School and Thornhill Community Academy. A central team provides operational support.

We believe in helping staff and students achieve their personal best and are keen to recruit the very best talent to our trust.

More than six hundred people work hard across the trust to ensure we provide the very best education and service across all our schools, from invigilators joining us for a few hours a year, through flexible part-time work to many full-time teaching and support roles.

There are many reasons why you will enjoy working for the trust. You will be surrounded by supportive people, working together with a common goal for all of our students, aiming to value and support all colleagues in order to help them achieve their personal best.

If you decide to join us, we will ensure you have what you need to make a positive difference in your education role. We will seek out your ideas and ask for your opinions regularly using staff voice.

Our CPD commitment is second to none and the training and developmental opportunities on offer will empower you to make improvements in all aspects of your role. The training you receive will help you fulfil your potential whatever your stage of career.

For teachers and leaders, we offer fast tracked, first class developmental opportunities led by one of our academies, Shelley College, which is the Teaching School Hub for Kirklees and Calderdale. This includes National Professional Qualifications (NPQs), lead practitioner positions and trainee senior leadership positions, which build upon our middle leadership programmes.

Whitcliffe Mount School

Whitcliffe Mount Academy is a large secondary academy in Cleckheaton, within close commuter distance of Huddersfield, Bradford, and Leeds. The academy is committed to supporting all pupils to achieve, develop and thrive so that they can be happy and successful.

The academy is a proud member of the well-regarded and high-performing SHARE Multi-Academy Trust and is part of the Teaching School Hub for Kirklees and Calderdale. Whitcliffe Mount provides staff with a wealth of support and a wide range of opportunities to collaborate, network, and share best practice.

Whitcliffe Mount has a wonderful academy community and is a great place to work, where all team members play a vital role in making a positive impact on the life chances of others.

The academy is proud to offer:

- A supportive and ambitious environment where all students are encouraged to go beyond what they think they can achieve and to enjoy learning, helping them to lead successful, healthy and happy lives.
- A vibrant place to work which equips staff to deliver their best every day, under the strong belief that Valuing People, Supporting Personal Best is the key.
- A commitment that staff are happy, engaged and well supported at work, taking pride in students’ attendance, behaviour, progress and development as well as their own.
- Excellent training and guidance relevant to individual job roles, so expectations are understood and staff are motivated.
- Great benefits, as an employer of choice, including outstanding CPD, supportive line management, and meaningful networking opportunities across the trust to aid personal development.
- Supportive leadership, encouraging healthy work-life balance.
- A high-quality teaching and learning environment, alongside good facilities.
- A culture where children are happy, settled and confident, accessing a broad and balanced curriculum which provides a memorable educational experience for pupils and staff.

Arranging a visit to Whitcliffe Mount, A Share Academy

To arrange a visit and increase the chance of a successful application email sarah.brierley@sharemat.co.uk.

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