Administration Officer
Staplehurst School, Tonbridge, Kent, TN12 0LZ12 days remaining to apply
Start date details
Term 2 or 3 once employment checks completed
Closing date
23 November 2026 at 8am
Date listed
11 November 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full time equivalent salary
- £26,956.00 Annually (FTE)
Administration Officer job summary
Join Our Team as an Administration Officer!
We’re looking for a skilled and enthusiastic Administration Officer to join our vibrant primary school community.
If you thrive in a fast-paced environment where every day brings something new, this could be the perfect role for you.
About the Role
Our administration and office team is the heartbeat of the school. As Administration Officer, you will play a pivotal role in ensuring our administrative systems run smoothly, enabling staff to focus on providing exceptional education and pastoral care.
You’ll be the welcoming face of our school—professional, warm and aligned with our values. This varied position includes managing day to day office operations, supporting admissions and attendance, overseeing key processes, and working within a small, dedicated team.
We’re looking for someone who communicates brilliantly, stays calm under pressure, and brings outstanding organisational skills to a busy and rewarding setting.
Hours: Monday to Friday, 35 hours per week, term time only (38 weeks per year). Working hours 8.30 - 4.30 with one hour, unpaid lunch break.
Are You…
Highly organised with excellent attention to detail?
Calm, composed and able to work confidently under pressure?
Deadline driven, proactive and solution-focused?
Someone who works with energy, pace and initiative?
A supportive team player who can lead and work independently?
Key Responsibilities Include:
Working within the school office team
Working on administrative systems, communication and record keeping
Administration of pupil admissions (and leavers) to the school, including responsibility for updating, maintaining and reporting from MIS systems.
Administration and monitoring of pupil attendance related absence record collection, both daily and holiday requests, reporting to the Head Teacher and governors.
Processing penalty notice requests to the LA and notifying parents accordingly.
Maintaining accurate data, reports and confidential records
Start of year and end of year administration processes on MIS systems.
Manage school communications, including Facebook and Twitter feed, weekly newsletter and the school website.
Ensuring the reception area is welcoming, professional and well-presented
We’re Looking for Someone Who:
Has strong administrative or office experience (school experience desirable but not essential)
Is highly organised, proactive, and able to multitask
Communicates professionally with pupils, parents, staff and visitors
Has excellent IT skills and attention to detail
Can work well within a team
Understands confidentiality and safeguarding responsibilities
Is friendly, calm and solution focused
Why Join Coppice Primary Partnership?
excellent professional development opportunities
supportive, enthusiastic and dedicated colleagues
a positive, challenging and rewarding working environment
supportive parent community
annual flu vaccination offered to all staff
a family-first approach, ensuring you don't miss important family events
free wraparound care for primary-aged children attending trust schools (including holiday play schemes when staff are working)
access to Kent Rewards discounts, cashback and vouchers
optional school and trust-wide social events throughout the year
a modern, well-equipped school with excellent outdoor learning opportunities
Interested? We’d Love to Hear from You!
To find out more, please see the Job Description, or contact the school directly on 01580 891765 to discuss the role or arrange a school visit.
We review all applications as they are received which may lead to early interviews being offered and early closure of the advert if the right candidate is found.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Staplehurst School
- Organisation type
- Academy, ages 4 to 11
- Education phase
- Primary school
- Size
- Up to 525 pupils
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report
- Website
- Staplehurst School website
School location
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