Administration Officer

Worsley Bridge Primary School, Beckenham, Kent, BR3 1RF

20 days remaining to apply

• Start date details

  Autumn Term

• Closing date

  17 September 2026 at 12pm (midday)

• Date listed

  28 August 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full time equivalent salary: £29,856.00 - £31,611.00 Annually (FTE)

Administration Officer job summary

Main Purpose of the Role:

The School Administrative Officer is a key member of the school’s support team, responsible for ensuring the smooth and efficient operation of the school office. This role involves a wide range of administrative and organisational tasks, supporting the leadership team, staff, pupils, and parents. As the first point of contact for many visitors and enquiries, the Administrative Officer plays a vital role in promoting a welcoming and professional image of the school.

Office Administration & Reception

Oversee the smooth day-to-day running of the school office, ensuring a welcoming and professional environment.

Act as the first point of contact for parents, visitors, and external agencies - handling phone calls, emails, and face-to-face enquiries with efficiency and warmth.

Undertake reception duties, including signing in visitors and managing security protocols.

Coordinate school communications such as newsletters, letters to parents, and website updates.

Support the organisation of school events, trips, and meetings, including diary management for senior staff.

Pupil & Attendance Support

Monitor and record pupil attendance and punctuality, following up on absences in line with school policy.

Assist with pupil admissions, transfers, and leavers, ensuring accurate and timely documentation.

Provide welfare support to pupils, including first aid, liaising with parents, and maintaining up-to date medical records.

Maintain confidentiality and support safeguarding procedures by managing sensitive information appropriately.

Administrative & Clerical Support

Provide comprehensive administrative support to the Headteacher and senior leadership team, including minute-taking, data entry, and report preparation.

Maintain manual and computerised records using the school’s MIS (e.g. Arbor), producing reports and data as required.

Manage general clerical tasks such as photocopying, filing, word processing, and handling correspondence.

Sort and distribute mail, complete standard forms, and submit returns to external agencies (e.g. DfE).

Organise teacher cover and maintain the weekly cover timetable.

Finance & Resources

Process orders, invoices, and payments in line with school financial procedures.

Order and maintain office and classroom supplies, ensuring stock control and value for money.

HR & Compliance

Support HR processes including maintaining staff records, processing DBS checks, and assisting with recruitment.

Ensure compliance with school policies, including safeguarding, data protection, and health and safety.

Provide guidance to staff, pupils, and visitors on school procedures and expectations.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Worsley Bridge Primary School

• Organisation type: Academy, ages 4 to 11
• Education phase: Primary school
• Size: 324 pupils enrolled
• Age range: 4 to 11
• Ofsted report: View Ofsted report
• Website: Worsley Bridge Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/worsley-bridge-primary-school-beckenham

School location

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