Administrative Assistant

Coleridge Primary, Rotherham, South Yorkshire, S65 1LW

17 days remaining to apply

• Job start date

  1 September 2026

• Closing date

  16 July 2026 at 12pm (midday)

• Date listed

  26 June 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £18,795.16 - £20,198.55 Annually (Actual)

Administrative Assistant job summary

We are looking to appoint a welcoming and organised Admin Assistant to become part of our team at Coleridge Primary School. Coleridge is a warm and inclusive school, currently graded Outstanding by Ofsted, and sits at the heart of a vibrant and culturally diverse community close to Rotherham town centre.

As the first point of contact for visitors and callers, you will play a vital role in creating a welcoming and professional environment. You will support a wide range of administrative and operational tasks, working closely with colleagues to ensure systems and processes run effectively.

Key responsibilities:

• Act as the first point of contact for enquiries, in person, over the telephone and by email, ensuring that all queries are handled efficiently and directed appropriately
• Be able to communicate effectively and professionally, respecting the needs of the diverse multi-cultural catchment of the school
• Ensure the smooth and effective running of the school office and all administrative systems while being responsible for overseeing various administrative tasks and providing essential support and information to staff, parents, and visitors.
• Assume responsibility for the operation of some of office procedures, including but not limited to word processing, record keeping, reprographics, banking transactions, sorting and distribution of mail and handling medical and reception duties, ensuring smooth and efficient operations.
• Utilise advanced skills in word processing, Excel spreadsheet management, and other computerised systems to support administrative tasks efficiently and effectively.
• Take notes and maintain accurate records of meetings when required
• Support school events by coordinating bookings, welcoming visitors, and assisting with hospitality
• Comply with, confidentiality and data protection processes, reporting all concerns to the appropriate person.
• Promote the safeguarding and wellbeing of children and to report any concerns about the safety of a child to the DSL following school policy and practices.

What we’re looking for:

• Excellent communication and interpersonal skills
• Strong organisational skills and attention to detail
• Confident IT skills with experience of office systems
• Ability to prioritise workload and work both independently and as part of a team
• A professional, friendly and approachable manner

If you are enthusiastic, reliable, and keen to contribute to a positive school environment, we would love to hear from you.

Visits to the school are warmly welcomed and made by appointment to suit the candidate’s availability. For a visit, please telephone the School Office on 01709 828988 or email enquiries@coleridgeprimary.org to arrange a suitable time.

How to apply and key dates:

To apply, completed application forms should be submitted via the My New Term platform.

Closing date: Thursday 16 July 2026 at 12 Noon

Interviews: W/c 20 July 2026

COMPLIANCE AND SAFEGUARDING

Please note that by submitting an application, you acknowledge that we reserve the right to view any publicly available information published online (including social media platforms) as part of our shortlisting process, in line with current KCSIE guidelines.

CLPT is required under law and guidance to check the criminal background of all employees. Decisions to appoint will be subject to consideration of an enhanced disclosure, including a Barred List check, from the Disclosure and Barring Service. Because of the nature of the work for which you are applying, this post is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013 and 2020).

If shortlisted for an interview you will be required to disclose to us information about any:

• adult cautions (simple or conditional);
• conditional cautions;
• convictions in a Court of Law; and

This information can be disclosed either verbally at interview or by completing a relevant conviction form after interview if that is your preference. It is an offence for anyone to apply for a role if they are barred from engaging in regulated activity relevant to children

CHILDCARE (DISQUALIFCATION) (Applicable to Primary aged Schools)

In accordance with the Childcare Act 2006 and the Childcare (Disqualification) Regulation 2009 the Governors are required to obtain an additional staff disqualification declaration for employees within settings providing care for early years childcare (this covers the age range from birth until 1st September following a child’s fifth birthday i.e. up to and including reception age) or later years childcare (this covers children above reception age but who have not attained the age of 8) in nursery, primary or secondary school educational settings, or if when directly concerned with the management of such childcare related establishments. This declaration is to confirm that you are not disqualified ‘by association’ to anyone currently residing within your household who is disqualified under the Childcare (Disqualification) Regulation 2009

ELIGIBILITY TO WORK IN THE UK

We are legally obliged to ask you to provide evidence of your right to live and work in the UK. If you are successful, we will ask you to provide appropriate documents, such as a passport, visa of full birth certificate and national insurance number to confirm this. (Further details are available from the UK Boarder Agency website).

CLPT is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. CLPT expects all staff and volunteers to share this commitment.

Safer recruitment practice and pre-employment checks will be undertaken before any appointment is confirmed. This post involves working with children and therefore will be subject to an enhanced Disclosure and Barring Service check (DBS). Further information about the Disclosure Scheme can be found at www.gov.uk/disclosure-barring-service-check.

If you are shortlisted for an interview, we shall request two references at this stage to comply with Keeping Children Safe in Education.

The academy values diversity and inclusion welcome applications from candidates with diverse backgrounds. Equality is promoted and the academy will guarantee an interview to disabled candidates if the essential job criteria is met fully.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Coleridge Primary

• School type: Academy, ages 2 to 11
• Education phase: Primary school
• School size: 263 pupils enrolled
• Age range: 2 to 11
• Ofsted report: View Ofsted report
• School website: Coleridge Primary website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/coleridge-primary

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