Administrative Assistant
Langstone Primary Academy, Portsmouth, Hampshire, PO3 6EZ9 days remaining to apply
Start date details
As soon as possible
Closing date
31 January 2026 at 12pm (midday)
Date listed
22 January 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 37 hours per week
Contract type
- Fixed term - Fixed Term – Maternity Cover - approx up to 12 months - Maternity or parental leave cover
Full-time equivalent salary
- £24,795.86 to £25,583.28
What skills and experience we're looking for
1. Support the receptionists in providing a comprehensive welcome service to parents and visitors to the school, in line with school policy and procedure including maintaining strict safeguarding checks, and demonstrate a consistently helpful and supportive attitude, using sensitivity and empathy as appropriate.
2. Assist with the administration of pupils’ lunch, processing orders in a timely manner and in-line with school procedures.
3. In liaison with HR / Payroll and Communication maintain and manage all visitors and contractors records to the school, ensuring all appropriate safeguarding, equal opportunities and health and safety practices are in place and that staff, pupils, parents, contractors etc. arriving or leaving outside regular school hours follow correct procedures and are provided with the information required for the purpose of their visit.
4. In liaison with the Data Officer, or in their absence, correspond with parents to follow up on absence and attendance concerns in line with School policy and procedures. Contact parents and carers of absent pupils and for other required notifications in line with school policy and procedures using phone, text, email or App as appropriate;
5. Process all incoming calls and messages, ensuring accurate and timely distribution of messages, with queries dealt with promptly;
6. Process and retrieve information from manual and computer based systems;
7. Administer and process the communication of extra curricula clubs and peripatetic lessons, liaising with the Senior Administrator – Communications to post relevant information to the website.
8. Input permissions, lists and other ongoing record keeping documents, ensuring they are stored centrally, securely and are accessible yet GDPR compliant.
9. In a professional and pro-active manner, support the Business Manager and wider administrative team, taking responsibility for a broad range of administrative tasks in line with Trust and School procedures and which supports a high quality office administration provision for the school. Tasks may include dealing with external enquiries, liaising with external agencies, organise meetings and hospitality, assist with arrangements for school visits and events, booking trips, ticketing for events/performances, reprographic tasks, maintaining stationery /stock, or such other administrative duties outlined to you.
10. As directed by the Bursar, and in liaison with the Administrative and Finance Assistant, ensure all finance related administrative tasks, including cash handling is accurate and in line with School and Trust Policy and procedures, maintaining effective and accurate records.
11. Assist with all Health and Safety administration and support the First Aid arrangements for the school, including recording incidents and injuries in line with procedure and supervise pupils who are unwell;
12. Contribute to the continuous improvement of the reception and administrative provision of Langstone Primary to improve quality and efficiency.
13. Actively participate in whole school events, including sports day and performances;
What the school offers its staff
At the University of Chichester (Multi) Academy Trust, we are dedicated to your growth. We understand that everyone's career aspirations are unique, and we are here to provide personalised support to help you succeed.
- Directly linked with the University of Chichester, sharing an ethos of excellence and lifelong learning.
- Coaching and mentoring to support your career journey.
- Workshops, seminars and conferences to help you enhance your skills.
- Personalised Development Plans that align with your goals.
- Teacher's Pension Scheme for teaching staff (https://www.teacherspensions.co.uk)
- Local Government Pension Scheme (LGPS) for support staff (https://www.lgpsmember.org)
- Benefits Platform Assistance Programme
- Cycle-to-Work Scheme
Further information about the job
Commitment to safeguarding
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
Our recruitment process follows the KCSiE guidance.
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
Apply for the job by following the link below.
CVs will not be accepted for this application.
View advert on school website (opens in new tab)Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Langstone Primary Academy
- School type
- Academy, ages 4 to 11
- Education phase
- Primary school
- School size
- 618 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report
- School website
- Langstone Primary Academy website
- Email address
- e.akmenkalns@chi.ac.uk
Located in the East of Portsmouth, Langstone Primary Academy is proud of its caring ethos, encouraging and supporting children to achieve their full potential, and is a positive and active place to work. We believe that success here is built on strong relationships between everyone involved in the academy.
Arranging a visit to Langstone Primary Academy
To arrange a visit and increase the chance of a successful application email e.akmenkalns@chi.ac.uk.
School location
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