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Administrative Assistant

Marine Park Primary School, South Shields, Tyne and Wear, NE33 2RD

26 days remaining to apply

• Job start date

  1 September 2026

• Closing date

  1 July 2026 at 12pm (midday)

• Date listed

  5 June 2026

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Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time: 37 hours per week, Monday to Friday. Term time only.
• Contract type: Permanent
• Pay scale: Grade D - NJC scale point 5 to 6

What skills and experience we're looking for

Marine Park Primary is a warm, inclusive 3–11 community school at the heart of South Shields. As part of Tyne & Wear Learning Trust, we pride ourselves on “Learning Together” – nurturing curiosity, confidence and kindness in everything we do.

Essential Criteria

• Previous administrative experience.
• Strong organisational, communication and problem-solving skills.
• Proficiency with office software (e.g. Microsoft Office) and management information systems.

We are seeking an organised, friendly and composed Administrative Assistant to be the first point of contact for pupils, parents, staff and visitors. This will be a term-time only position and you will play a pivotal role in keeping our busy school running smoothly.

This job requires a pro-active and reactive approach, an ability to flex and adapt with the daily requirements of the role, and excellent verbal and written communication skills.

Purpose of Job:

This role is vital in ensuring the smooth daily operation of the school, providing administrative support for staff, parents, carers and visitors. A passion for working in a child-centered environment and possessing strong administrative skills.

Organisation

• Undertake reception duties and hospitality, answering general telephone and face to face enquiries and signing in visitors.
• Assist with pupil first aid / welfare duties, looking after sick pupils, liaising with parents/staff etc.
• Assist in arrangements for school trips, events etc.
• Record, monitor and evaluate pupil attendance liaising with Headteacher.

Administration

• Provide general clerical / admin. support e.g. photocopying, filing, complete standard forms, respond to routine correspondence, making orders, admissions and attendance paperwork.
• Maintain manual and computerised records/management information systems with a particular emphasis on the monitoring of school attendance. This will include making first-day phone calls and following up pupil absence.
• Produce lists/information/data as required e.g. pupil's data, attendance data.
• Update school website and collate and co-ordinate regular school newsletters.
• Undertake ICT tasks within approved IT systems e.g, school MIS.
• Take notes at meetings and prepare minutes (if required).
• Sort and distribute mail.
• Undertake administrative procedures e.g. registers / school lunch money /uniform
• Maintain and collate pupil reports.

Compliance and reporting

• Ensure all school records comply with Ofsted and other regulatory body requirements.
• Support the preparation of reports and documentation for inspections or audits.
• Manage staff training and certification records, ensuring they remain up to date.

Resources

• Operate relevant equipment / ICT packages (e.g. word, excel, databases, spreadsheets, Internet, CPOMS, Arbor, etc).
• Operate office equipment e.g. photocopier
• Maintain stock and supplies, cataloguing and distributing as required.
• Monitor and administer dinner money and all other school sales using Arbor.
• Provide general advice and guidance to staff, pupils and others.
• Undertake general financial administration e.g. processing orders under the direction of the Headteacher.

Personal responsibilities

• Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
• Be aware of and support difference and ensure equal opportunities for all.
• Contribute to the overall ethos/work/aims of the school.
• Appreciate and support the role of other professionals.
• Attend and participate in relevant meetings as required.
• Participate in training and other learning activities and performance development as required.
• Provide support and guidance and supervision to staff that may come under your responsibilities.

What the school offers its staff

We offer a supportive and collaborative working environment where professional development is actively encouraged. Staff benefit from access to high-quality CPD opportunities and the chance to work closely with colleagues across both the daycare and school, supporting a strong, joined-up approach to early years provision. As part of a growing multi-academy trust, there are increasing opportunities for networking, career progression and sharing best practice across settings.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Actual salary (£21,907 to £22,254) subject to pending NJC pay award.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

Please complete the online application.

CVs will not be accepted for this application.

Additional documents

If you need these documents in an accessible format, please contact the school.

Job Desc Per Spec - Admin Assistant - June 2026.pdf - 339 KB (opens in new tab)

About Marine Park Primary School

• School type: Academies, Does not apply, ages 3 to 11
• Education phase: Primary school
• School size: 194 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• School website: Marine Park Primary School website
• Email address: info@tyneandwearlt.co.uk
• Phone number: 0191 4554513
• See more jobs: teaching-vacancies.service.gov.uk/organisations/marine-park-primary-school-south-shields

At Marine Park Primary School, we believe education has the power to change and improve people’s lives. We believe that every child really does matter. Through inclusive learning opportunities and enriching experiences, every individual is empowered to enjoy and achieve, aspire and contribute, be healthy in body and mind, and feel safe in a nurturing environment where diversity is celebrated and potential is limitless. 

Our Mission Statement is 'Learning Together'.

Our Values: 

• Enjoy and Achieve


• Aspire and contribute


• Be Healthy


• Feel Safe 

Arranging a visit to Marine Park Primary School

To arrange a visit and increase the chance of a successful application email info@tyneandwearlt.co.uk.

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