- School type
- Academy, ages 11 to 19
- Education phase
- Secondary school
- School size
- 864 pupils enrolled
- Age range
- 11 to 19
- Ofsted report
- View Ofsted report
- School website
- Alvaston Moor Academy website
Administrative Coordinator
More than one location, Archway Learning Trust12 days remaining to apply
Start date details
As soon as possible
Closing date
29 June 2026 at 9am
Date listed
17 June 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- From £35,412 - £39,152 per annum
What skills and experience we're looking for
SPECIFIC RESPONSIBILITIES
- Provide line management to the administrative and reprographic functions, providing an efficient and effective service while maintaining high standards in a fast-paced environment, developing processes, routines, and staff.
- Organise office workload, including forward planning, work schedules, work allocation, and monitoring.
Provide guidance, training, and induction of staff, ensuring flexible, efficient, and cost-effective support. Create an efficient team that provides effective coverage during staff absences.
- Foster teamwork and good practices to achieve excellent service standards. Encourage staff career development and ensure effective CPL (Continuous Professional Learning).
- To be responsible for the careful management, effective planning, recording and implementation of the daily cover, with the objective to minimise the impact on teaching and learning. You will be required to liaise with cover agencies to arrange temporary cover and to induct and check safeguarding documentation with an awareness of financial pressures.
- To administrate the entry of staff absences into a centralised HR system, to support with the absence management procedures within the Academy.
- Assist in the planning, coordinating, and implementation of various types of internal events, to achieve the specific objectives to support parental engagement and create memorable experiences.
- Administrate the MIS, ensuring accuracy, maintenance, and promotions. Take opportunities to leverage its capabilities.
- Coordinate the submission of the School Census, maximising funding opportunities, and seek assurances for Academy Leads.
- Streamline processes, identifying opportunities to optimise efficiency through improved processes, systems, and templates.
- Manage the administrative budget. Driving value for money by identifying cost reduction and productivity opportunities.
- You will support, when required and with oversight from the Assistant Principal, work relating to Admissions & Appeals, Free School Meals, Census and Rarely Cover regulations to help ensure the Academy remains compliant. You will also support, as needed, with audits and monitoring adherence to copyright and other relevant regulations. You will be expected to keep up to date with legislative changes and contribute to ensuring that Academy processes align with current requirements.
- Ensure smooth Academy operations, proactively finding solutions to issues and seeking expertise from central service areas to support the Principal.
- Oversee and lead the first aid needs assessment, ensuring the safety and well-being of staff, students, and visitors.
- Undertake research and obtain information as needed to support decision making.
- Supporting and championing change management within the Academy.
- Manage and coordinate various projects, ensuring their successful implementation and alignment with the Trusts and local academy strategic goals.
- The specific responsibilities are not exhaustive and are subject to change. Alternative duties commensurate with the level of the post may be allocated according to need.
What the school offers its staff
- A free and confidential employee assistance programme offering counselling and advice
- Access to Teachers’ Pensions / Generous pension scheme
- Access to discounted travel schemes
- Access to e-learning and development
- Cycle to work scheme
- Comprehensive training and support
- Eye care voucher scheme
- Free flu vaccine
- Free onsite parking
- Opportunities to develop new skills and progress your career
- Staff are supported and good practice is recognised and celebrated
- Work laptop and online resourcing
Further information about the job
The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.
Visas cannot be sponsored.
If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
Apply for the job by following the link below.
CVs will not be accepted for this application.
View advert on school website (opens in new tab)About Archway Learning Trust
- Type
- Multi-academy trust
- Email address
- hr@archwaytrust.co.uk
School Details
Alvaston Moor Academy
Arranging a visit to Archway Learning Trust
To arrange a visit and increase the chance of a successful application email hr@archwaytrust.co.uk.
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