Administrative Officer
Bowes Primary School, London, N11 2HLDeadline is today
Start date details
ASAP
Closing date
23 January 2025 at 11:59pm
Date listed
23 January 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £31,524.00 - £33,912.00 Annually (FTE)
Administrative Officer job summary
The Administrative Officer is responsible for ensuring the smooth and efficient operation of administrative functions within the school.
Key Responsibilities
providing support to various departments, managing office systems, and ensuring compliance with organisational policies.
HR - related responsibilities, such as maintaining employee records, assisting and recruitment and supporting HR compliance and employee relations initiatives.
Ensuring the school is fully compliant with Safer Recruitment legislation and that the school SCR is up to date and compliant.
General Administrative Roles
Have excellent knowledge of the school’s office procedures and to carry out all administrative duties in a timely and efficient manner.
Handle difficult situations with sensitivity and calm, ensuring you are always aware of the safeguarding of pupils, data protection and the need for confidentiality.
Able to use own initiative and prioritise tasks.
Ensure that contact with all staff, pupils, parents and visitors to the school, electronically, by telephone and in person, are dealt with in a professional and helpful manner in line with the ethos of the school. Maintaining a professional image at all times.
Assist with duplicating, collating and distributing information to parents, staff and governors.
Promoting and maintaining good relationships with all staff, external stakeholders and the wider community.
Cover other office functions in times of staff absence as directed by the Office Manager.
Receive incoming mail and email, send external mail, emails and texts, receive telephone calls and take messages, promoting the school’s ethos.
Arrange appointments, cancelling and re-arranging if necessary.
Set up and manage the school clubs and wrap-around care within the school’s information system. Ensure accurate information is entered, including club schedules, capacities, fees and descriptions.
Monitor club bookings and ensure all fees for clubs are recorded and processed through the management information system.
Provide clear instructions to parents on how to book clubs through the system.
Respond promptly to queries about club availability, booking issues and payments.
Generate and distribute reports on club enrolment, attendance and revenue.
Regularly review and update processes to ensure efficiency and accuracy.
Any other duties within the scope of this function as directed by the Headteacher.
Human Resources Responsibilities
Ensure compliance with Trust wide policies in relation to HR and that the school leaders and staff are aware of relevant legislation including KCSIE.
Have up to date knowledge of Safer Recruitment and being responsible for ensuring best practice in all recruitment processes across the school.
Recruitment and onboarding: -Assist in job postings, schedule interviews, coordinate onboarding processes and preparations of new hire paperwork and induction plans.
Administer all new starters/induction and leavers information, including computer log in’s, emails, Management Information System and Single Central Register.
Ensure a high standard of delivery of the HR function including but not limited to induction, probation, performance management, CPD, wellbeing, absence management and retention.
Identify training needs and organising development programmes for employees.
Maintain up-to-date employee records in compliance with data protection laws.
Administer monthly absence returns, enter on to the Management Information System and prepare absence monitoring information for the Headteacher.
Assist the Headteacher with informal and formal absence monitoring.
Liaise with payroll to ensure accurate and timely processing.
Support disciplinary and grievance processes by scheduling meetings and preparing documentation.
Ensure the completion and submission of the School Workforce Census and DfE returns.
Support school HR staff in relation to HR and best practice.
Administer changes to existing employment contracts.
Prepare reports, letters and documentation as required.
Together with the IT department, ensure all loaned equipment is correctly issued and collected as appropriate.
Act as a point of contact for employees on HR-related issues and concerns.
Promote a positive workplace environment and addressing grievances and disputes.
Manage leave requests, attendance records, and other HR systems.
Connect Education Trust Ethos
To contribute to the Trust ethos where every member of the community, pupils and adults, achieve their full potential
Help create a community where pupil voice is actively encouraged and positive relationships are valued
Other
Perform other duties and responsibilities as assigned by members of the Senior Leadership Team;
Develop effective and professional relationships with colleagues and know how and when to draw on advice and support;
Carry out the duties of an administrative officer as set out in the pay and conditions document. This includes any duties as may be reasonably directed by the Headteacher;
Please note: this is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that an Administrative Officer will carry out. The postholder may be required to do other duties appropriate to the level of the role.
As part of the Connect Education Trust we are strongly committed to providing high quality professional development and career progression for all staff. We are constantly reviewing our practices to ensure that our staff can focus on what matters: providing a rich environment in which children can learn and thrive.
With easy access into central London, our school is ideal for candidates wanting to live in either inner or outer London. In line with recent legislation, applicants must have a command of spoken English that is sufficient to effectively carry out duties of the role.
All Connect Education Trust is committed to safeguarding, therefore all employees working within the Trust must have the ability to work in a way that promotes the safety and wellbeing of our children and young people. All candidates are required to complete the school’s ‘Keeping Children Safe in Education’ declaration and will be asked to apply for an Enhanced Check from the Disclosure and Barring Service (DBS). For posts in regulated activity, this will include a barred list check. The Trust also requires consent from applicants to carry out online searches of publicly available information, including social media, prior to interview. The Trust and its schools are committed to ensuring that no applicant or employee receives less favourable treatment or is disadvantaged on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status or race, and we welcome applications from all sections of society.
We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and well-being and aim to create a workplace where everyone feels valued and a sense of belonging.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs are not accepted.
About Bowes Primary School
- School type
- Academy, ages 3 to 11
- Education phase
- Primary
- School size
- 506 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Bowes Primary School website (opens in new tab)
We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and well-being and aim to create a workplace where everyone feels valued and a sense of belonging.
School location
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