Administrative Officer - SEND Admin Support
St Augustine's Roman Catholic High School, a Voluntary Academy, Clitheroe, Lancashire, BB7 9JA11 days remaining to apply
Start date details
As soon as possible
Closing date
12 October 2026 at 9am
Date listed
1 October 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full time equivalent salary
- £26,847.00 - £29,071.00 Annually (FTE) Grade 5, SCP 6 - 11 (£23,297 - £25,227 Pro Rata)
Administrative Officer - SEND Admin Support job summary
Main Duties and Responsibilities
Your duties and responsibilities will include:
DATA AND SYSTEMS MANAGEMENT
Maintain and update comprehensive SEND spreadsheets, including detailed information linked to review cycles (e.g. annual reviews.).
Manage and update documentation on the server, ensuring new reports (including health reports) are uploaded promptly and correctly.
Pre-populate and amend annual review paperwork, ensuring accuracy and consistency with updated EHCP’s.
ANNUAL REVIEWS AND EHCP PROCESSES
Co-ordinate all aspects of annual reviews ensuring statutory deadlines are met, both pre and post review.
Send pre-review paperwork to the Local Authority, professionals and parents at least two weeks before scheduled meetings.
Liaise with families, professionals and staff to arrange and confirm review dates, including making reminder phone calls to parents.
Organise review meeting rooms, prepare review packs and ensure all required information is available for the SENDCO.
Communicate all key deadlines to the SENDCO and provide the required paperwork and collated staff input.
PASSPORTS AND MULTI- AGENCY LIAISON
Co-ordinate Pupil Passports
Liaise with teachers and teaching assistants to gather feedback on Passport outcomes and to support the development of SMART targets.
Communicate with all involved professionals regarding EHCP reviews, before and after meetings.
Liaise with alternative provision providers to gather regular feedback, ensure quality information is provided, and maintain clear expectations.
Act as point of contact for external agencies.
TRANSITION AND ALTERNATIVE PROVISION
Work alongside the Senior SEND Support Member of staff and SENCO to liaise with the Local Authority to arrange and confirm the timetable for transition reviews.
Co-ordinate updates to section A of EHCP’s with students and parents during transition meetings.
Develop and maintain the Alternative Provision timetable for students accessing AP and SEND requirements.
Complete pupil application forms for Alternative Provision and Section 19s
Coordinate timetables for Alternative Provision (AP) and Section 19 pupils.
Maintain an overview of AP and Section 19 attendance, and provide regular attendance reports to the Attendance Officer.
Organise and schedule review meetings for AP and Section 19 pupils.
SAFEGUARDING, HEALTH AND SAFETY COMPLIANCE
- Uphold safeguarding responsibilities at all times.
- Follow all school policies and procedures.
- Maintain confidentiality and professionalism.
- Ensure compliance with data protection requirements.
FINANCIAL AND ADMINISTRATIVE DUTIES
Assist in the management of the finances for Alternative Provision, including raising orders through the internal finance system.
Oversee documentation, scanning, uploading and secure storage of all SEND paperwork.
Provide general administrative support to the SENDCO and wider SEND team as needed.
GENERAL AND DEVELOPMENT
Be aware of and comply with policies and procedures relating to child protection, health and safety, security, data protection and confidentiality, reporting all concerns to the relevant person.
Contribute to the overall ethos, work and aims of the Academy.
Take responsibility for own ongoing personal development and growth of expertise.
Participate in training and other learning activities and performance development as required.
OTHER
Promote teamwork to ensure effective working relations.
Treat all users of the academy Trust with courtesy and consideration.
Carry out any other reasonable responsibilities, as directed by the Headteacher, compatible with the role and grade for this post.
Further information about the job
Commitment to safeguarding
St Augustine’s RC High School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Appointment is subject to a satisfactory enhanced disclosure from the Disclosure and Barring Service.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About St Augustine's Roman Catholic High School, a Voluntary Academy
- Organisation type
- Academy, Roman Catholic, ages 11 to 16
- Education phase
- Secondary school
- Size
- 1117 pupils enrolled
- Age range
- 11 to 16
- Ofsted report
- View Ofsted report
St Augustine’s is an oversubscribed mixed 11-16 Roman Catholic High School with over 1,100 pupils on roll. From our original intake of 450 pupils in 1963 we have grown steadily in popularity and are now one of the largest Catholic high schools in Lancashire. Our location is enviable. Surrounded by fields, with Pendle Hill as a backdrop, we enjoy a beautiful rural setting. Billington is a short walk from the ruined twelfth century Cistercian Abbey of Whalley, one of the most attractive villages in the Ribble Valley. The school is also a short drive away from the market town of Clitheroe, dominated by its little castle, and the Pendle villages associated with the seventeenth century witchcraft trials. The Ribble Valley is a lovely part of the world, often listed in the “Best Places to Live in the UK” surveys, and despite being largely rural, its population is rising.
School location
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