Administrative Support
Southfields Academy, London, SW18 5JU7 days remaining to apply
Start date details
As soon as possible
Closing date
23 March 2025 at 11:59pm
Date listed
10 March 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: This is a Term Time Only role for 39 weeks per year. This role covers the hours of 08.00-16.00. (35 Hours per Week)
Contract type
- Permanent
Full-time equivalent salary
- £22,022 (SCP11) - Actual Salary
What skills and experience we're looking for
PERSON SPECIFICATION
ADMINISTRATION STAFF
1. QUALIFICATIONS
- Grade 4/C or above in GCSE English and Maths, or equivalent.
- Excellent IT skills, including Microsoft Word, Excel and Outlook.
2. EXPERIENCE
- Experience working in an administrative role.
- Experience working in a school or other educational setting.
3. KNOWLEDGE AND SKILLS
- Excellent communication and interpersonal skills, both verbal and written.
- Outstanding organisation and time-management skills, including the ability to prioritise tasks to ensure that deadlines are met
- Meticulous attention to detail.
- Reliability.
- Ability to be flexible and to adapt in order to meet the needs of the Academy.
What the school offers its staff
Who we are
Southfields Academy was a stand-alone converter academy situated in South West London on the Southfields - Earlsfield border and in 2018 founded the Southfields Multi-Academy Trust with its partner, Linden Lodge School.
The Academy has the highest expectations of achievement and behaviour and offers a nurturing and supportive environment where it celebrates difference and ensures that everyone, students and staff, meets their full potential. Central to this is our restorative behaviour policy, which is based on Paul Dix’s publication, ‘When the Adults Change, Everything Changes: Seismic Shifts in School Behaviour’.This approach prioritises relationships and repairing damage to them over punishment. It involves explicitly teaching social skills, facilitating restorative conversations and meetings to address harm and find solutions, and ensuring consistent application by all staff. The focus is on understanding the causes of behaviour, giving students a voice, and building a positive school culture. The Academy values every individual and commits to ensuring everyone feels supported and listened to.
The Academy has a positive "can do" attitude, believing that the sky is its limit, and it thinks creatively and innovatively to meet the needs of its learners and the community.The Academy's examination results and student destinations are a testament to this.
Professional Development
The Academy has a tradition of innovation in education and pedagogy.The opportunity for teachers to not only make an impact on their own practice but that of colleagues across the profession is key to this success.
All teachers have professional development opportunities, designed for their career point, and department meetings are more often than not given over to the development and refining of practice rather than housekeeping.
Early Career Teachers benefit from a programme led by members of the Senior Leadership Team, there is an Early Professional Development Programme for second year teachers and through leadership opportunities across the Academy there is a culture of pushing those aspiring middle and senior leaders to reach their goal.
The Academy has a tradition of growing its own future middle and senior leaders.
Staff benefits
In addition to competitive salaries, subscription to the Teachers' Pension Scheme and for Support Staff the Local Government Pension Scheme, Southfields Academy has a great deal to offer those that work there.
Staff are automatically enrolled as members of the Aspire Centre which is the Academy's onsite sports centre and adult learning facility.Staff can use the fitness suite and the swimming pool during supervised sessions before the school day begins and after school.
Staff are provided with tea and coffee during break time and there is a designated staff counter in the dining room at which staff can purchase food at cost price during the school day.
The Academy has a private day nursery on site at which staff can enrol their children and at which a discount is available for Academy staff, subject to spaces being available.
Subject to the position and to negotiation with the Principal, part time working is supported at all levels.
Additional information
Please note that Southfields Academy will only accept applications directly from candidates themselves. We reserve the right to close this vacancy early should a sufficient number of applications be received. With this in mind, we encourage you to submit your application as soon as possible in order to avoid any disappointment. If you do not hear from us within two weeks of the closing date, please assume that your application has been unsuccessful on this occasion.
Please be aware that Southfields Academy is unfortunately unable to provide visa sponsorship.
Southfields Academy is proud to be an equal opportunity employer and recognises the importance of an inclusive and diverse workforce. We welcome applications from all suitably-qualified candidates.
Southfields Academy is committed to safeguarding and promoting the welfare of children and young people. The successful candidate will be subject to an enhanced DBS check, along with other relevant pre-employment checks.
Southfields Academy is committed to safeguarding and promoting the welfare of children and young people.The successful candidate will be subject to an enhanced DBS check, along with other relevant pre-employment checks.In line with the recommendations in KCSiE 2023, these include basic online checks of shortlisted candidates’ social media presence and other internet-based public forums.
Further details about the role
What we are looking for
An exciting opportunity has arisen for an organised and professional Administrative Support to join our Team.
The purpose of the post will be to provide general administrative and clerical support for a curriculum area within the Academy.
This is a Term Time Only role for 39 weeks per year.
This role covers the hours of 08.00-16.00. (35 Hours per Week)
The successful candidate must be able to demonstrate excellent communication and interpersonal skills, good administrative skills and meticulous attention to detail.
For more information and to apply, please contact Justyna Zbikowska athr@southfieldsacademy.com
ROLE: Administrative Support
RESPONSIBLE TO: Head of Curriculum Area
CONTRACT: Permanent
WORKING PATTERN: 08.00-16.00, Monday – Friday (35 Hours per Week, 39 Weeks per Year - Term Time Only)
MAIN PURPOSE OF THE ROLE:
- To provide administrative and clerical support for a curriculum area within the Academy.
- To support the leaders of the curriculum area with the management of resources, the management of the spaces and where appropriate support for supervision of students.
DUTIES:
Administrative Duties
- Data entry and the management of the department’s databases and other educational platforms used including Accelerated Reader, Bromcom and Educake.
- Updating and managing the department behaviour record including keeping the ‘parking’ list up-to-date and sending a weekly notification email to parents and tutors for Head of Department detentions/homework catch-up.
- Printing, photocopying and/or typing department worksheets and classwork/homework booklets.
- Supporting the Head of Department with preparing and printing cover work in the absence of a teacher.
- Stock ordering and control including external orders and MRO orders; monitoring department budget spending and keeping the HOD informed at regular intervals.
- Making book orders in advance and liaising with the HOD/Finance department to set up and monitor payment from parents.
- Preparing and mounting displays of students’ work including the organisation and display of ‘Student of the Month’ board.
- Typing letters/emails and making telephone calls on behalf of leadership/teaching staff for the purposes of arranging appointments or conveying simple messages.
- Supporting leadership/staff in the department with the organisation of trips, clubs and/or events.
- When appropriate, supporting teachers with supervision of students on a trip or during an extra-curricular event.
- Participate in departmental training or meetings as appropriate, taking minutes.
- Ensuring the smooth running and organisation of the Department staff base.
- Filing, both virtually and materially.
- Making resources, including laminating.
- Forwarding notes to departmental staff and other staff.
- Supporting teachers with the management of students in department corridors between lessons.
- Escorting students to teachers/parking rooms.
- When appropriate and required provide administrative support cover to other departments within the Academy.
- Ad hoc duties as required.
General Duties
- To be fully aware of and understand the duties and responsibilities arising from the Children’s Act, KCSiE and Working Together in relation to child protection and safeguarding children and young people as this applies to the worker’s role within the organisation.
- To also be fully aware of the principles of safeguarding as they apply to vulnerable adults in relation to the worker’s role.
- To ensure that the worker’s line manager is made aware and kept fully informed of any concerns which the worker may have in relation to safeguarding and/or child protection.
Any other duties assigned by Principal / Headteacher / Deputy Headteacher commensurate with the grade of the post.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
Apply for the job by following the link below.
CVs are not accepted.
Additional documents
If you need these documents in an accessible format, please contact the school.
About Southfields Academy
- School type
- Academy, ages 11 to 18
- Education phase
- Secondary
- School size
- 1275 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- School website
- Southfields Academy website
- Email address
- HR@southfieldsacademy.com
At Southfields we aim to create a culture of tolerance and respect for others, where students and staff work together to improve. Our vision is to develop a provision that will secure the best life chances for our students once they leave Southfields Academy. This environment must inspire each individual in the community to be the very best that they can be. At Southfields we have the highest expectations of achievement and behaviour and offer a nurturing and supportive environment where we celebrate difference and ensure that everyone meets their full potential. We value every individual and commit to ensuring everyone feels supported and listened to.
We offer the highest quality educational experience, aiming to inspire a generation of lifelong learners, who take pride in their achievements and take ownership of their learning. We believe creativity and imagination are the key to developing future passions and talents. We have a positive, “can do” attitude, believing that the sky is our limit, and we will think creatively and innovatively to meet the needs of our learners and our community.
A successful Southfields student will be one that understands the world we live in and is curious and keen to develop further by learning from others around them. This student will leave Southfields ready for their next stage in education or employment, equipped to learn and to grow.
School location
Similar jobs nearby
Get a job alert when similar jobs are listed
Find more school jobs in London