Administrator / Receptionist

John Henry Newman Catholic College, Birmingham, West Midlands, B37 5GA

28 days remaining to apply

• Start date details

  October 2026

• Closing date

  31 August 2026 at 12pm (midday)

• Date listed

  17 July 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Fixed term
• Full time equivalent salary: £26,824.00 - £29,540.00 Annually (FTE) Salary Band C £26,824 to £29,540 (FTE)

Administrator / Receptionist job summary

Our Lady and All Saints Catholic Multi Academy

Administrator / Receptionist

Grade C £26,824 to £29,540 (FTE)

Part Time : 20 hours per week, Term time including inset days

John Henry Newman Catholic College

Chelmsley Road, Birmingham B37 5GA

Our Lady and All Saints Catholic Multi Academy Company (“the MAC”) was formed in April 2021 and comprises of 12 Catholic Primary Schools and 2 Catholic Secondary Schools across the Birmingham, Solihull, and Warwickshire areas.

Key Responsibilities and Duties

• Undertake varied administrative tasks for College staff as required, ensuring high standards of accuracy.

• Input, retrieve, and update data using the College’s Management Information Systems (e.g., SIMS, ClassCharts, Google Forms).
• Maintain up-to-date and accurate records for students, handling highly sensitive information.
• Provide admin support for the Year 7 September admissions process and peak transition periods.
• Provide cross-cover and operational support to other members of the administrative team during peak workloads, high-demand periods, or staff absences.
• Ensure the reception desk is consistently manned during designated hours.
• Greet all visitors, parents, and callers in a pleasant, professional, and efficient manner.
• Manage the visitor sign-in/out process strictly in accordance with College safeguarding and security procedures. Issue visitor badges and verify identification where required.
• Answer incoming internal and external telephone calls, redirecting queries or taking and relaying accurate messages to staff and students promptly.
• Deal with general day-to-day enquiries from staff, students, parents, and external agencies, filtering or escalating questions through the appropriate internal channels.
• Maintain a neat, tidy, welcoming, and professional reception area.
• Accept incoming parcels/deliveries and distribute them accordingly.
• Prepare, frank, and collate all outgoing mail for daily collection.

• Actively promote the College, its values, and its reputation at all times, including attendance at the annual College Open Evening.
• Maintain professional, discrete, and effective communication with staff, parents, students, and external stakeholders, maintaining total confidentiality.
• Understand, uphold, and comply with all College policies and legal requirements, specifically regarding Child Protection/Safeguarding, Health & Safety, Security, Confidentiality, and Data Protection (GDPR).

John Henry Newman Catholic College, part of Our Lady and All Saints Multi Academy Company, has a responsibility for and is committed to safeguarding and promoting the welfare of children, young people and vulnerable groups. All employees and volunteers are expected to share this commitment and to obtain an Enhanced Disclosure and Barring Service check (DBS) and where relevant, a childcare disqualification check. Any offer of employment will be subject to satisfactory references and other satisfactory pre-employment checks. This post is exempt from the provisions of the Rehabilitation of Offenders Act 1974.

An online search will also be carried out as part of due diligence on all short-listed candidates.

We reserve the right to close the vacancy when we are in receipt of sufficient applications. Therefore, should you wish to apply for the post you are advised to complete and submit your application as soon as possible.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About John Henry Newman Catholic College

• Organisation type: Academy, Roman Catholic, ages 11 to 18
• Education phase: Secondary school
• Size: 1273 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• Website: John Henry Newman Catholic College website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/john-henry-newman-catholic-college

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