Admissions & Data Officer
Kingsbury High School, London, NW9 9JR7 days remaining to apply
Start date details
As soon as possible
Closing date
6 July 2026 at 11:59pm
Date listed
26 June 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Fixed term
Full-time equivalent salary
- £21,238.00 Annually (Actual) Support Staff Scale 6 Point 22 plus London Weighting, paid pro rata
Admissions & Data Officer job summary
JOB PURPOSE
To support the Manager in all aspects of their role by providing administrative support.
To contribute to the overall ethos, work and aims of the school.
KEY DUTIES AND RESPONSIBILITIES
Be responsible for administering the school’s own In-Year admissions process, including:
○ Maintaining an accurate ranking list utilising the criteria according to the school’s Admissions Policy and maintain and develop the spreadsheets.
○ Sending for previous school reports/records, liaising with LEAs, other schools and external agencies as necessary.
○ Preparing the student lists for consideration by the governors at the Admissions committee meeting by establishing the number of vacancies needing to be filled; arrange resulting Induction meetings
Process the secondary transfer of pupils from the primary sector by:
○ Ensuring that all admission procedures are carried out in accordance with the requirements of the Admissions Codes of Practice and the LEA.
○ Preparing appropriate spreadsheets of pupil and parent data for use by various stakeholders in the lead up to the new academic year.
○ Maintaining good relationships with primary schools to ensure that the admissions process and transfer of entrants goes smoothly.
Deal with other Admissions aspects including:
o Putting students on and off roll on the school MIS
o Liaise with Year Leaders to ensure the receipt of pupil level information required for the operation of school admissions
o Provide information to parents via email, telephone calls or face to face communication.
o Process pupil admission appeals, arrange independent appeal hearings, draft/collate case documents and deal with all correspondence in accordance with the requirements of the Admission Appeals Code of Practice.
o Respond to enquiries from the Local Government Ombudsman and the LEA in respect of admissions including allocating places in accordance with the Fair Access Protocol.
o Ensure the maintenance of accurate computerised pupil records in liaison with the Data and Exams departments.
o Upload/download Common Transfer Files from/to the MIS.
o Ensure the meals payment system is accurate for student accounts.
o Liaise with the website host to keep the school website sections updated.
o Check the Admissions Criteria for the following academic year has been suitably updated within the appropriate timeframe, send to the LEA and publish it on the school website following approval by the Governors.
o Update the admissions timetable for the following academic year, send it to the LEA and publish it on the school website.
Data Team:
o Data - support the Data & Admissions Manager in all aspects of their role by carrying out research, obtaining information, analysing and evaluating information as requested; producing reports and records as required
For the full job description and person specification, and further details about the school, please see the attached candidate pack.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Kingsbury High School
- School type
- Academy, ages 11 to 18
- Education phase
- Secondary school
- School size
- 1997 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- School website
- Kingsbury High School website
Kingsbury High School is a vibrant learning environment with a strong community ethos.
Prospective candidates are welcome to come and look around the school to see for yourself what makes Kingsbury High different. As a large 12 form entry 11-18 split site school we are situated in an inner London location, but with an out of London feel – surrounded by parkland with large playing fields and great local amenities, excellent transport links to enable easy access from central London and fringe areas. Our school is truly diverse in its makeup, whilst united as one family working to achieve the best for all our students.
School location
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