Apprentice Office Administrator

Orchard Primary Academy, Dewsbury, West Yorkshire, WF12 8QT

3 days remaining to apply

• Start date details

  September 2024

• Closing date

  29 July 2024 at 9am

• Date listed

  12 July 2024

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Fixed term
• Full-time equivalent salary: Salary:To be graded based on successful candidate’s age after successful probation period

Apprentice Office Administrator job summary

DUTIES AND RESPONSIBILITIES

1. Office Administration

Produce statistical data as required.

Update internal listings (parent/carer contact numbers, email addresses) etc.

Support with producing academy letters, newsletters and other communications as required.

Provide administrative support to ensure reports are sent out to parents in line with the academy calendar

Provide administrative support for parents evening

To use desktop publishing skills to support with the preparation of school documents, plans and policies, prospectuses, school displays, open / parents’ evenings.

Administer the sale of Uniforms when required under the instruction of the office manager.

2.Reception

Provide an efficient reception service dealing with visitors and telephone callers to the school and including liaising with parents and external agencies.

Operate a visitor recording system

Attain the relevant visitor documentation and liaise with the office manager when signing visitors in

Ensure all safeguarding checks are carried out on all visitors

Transfer calls to the relevant person

3. Pupil Records

Support with communicating with parents with regards to updates of student records e.g. letters home etc.

Support with providing data e.g. parents evening percentages and administrative returns as required within the purview of the post.

Complete filing jobs as instructed by the office manager

Prepare documents for the completion of medical forms by parents/carers

Provide attendance and school data reports as and when required under the instruction of the Office Manager.

4. Procurement

Accept deliveries in line with trust procedures

Check delivery notes to ensure all goods ordered have been received.

Pass delivery notes to the relevant person.

Provide support with unpacking stationary orders and ensuring the storage room is kept in order.

5. General

To undertake such other duties and responsibilities of an equivalent nature, as may be determined by the postholder's manager from time to time, in consultation with the postholder.

The postholder's duties must at all times be carried out in compliance with the academies Equal Opportunities Policy and other policies designed to protect employees or service users from harassment.

Take reasonable care of the health and safety of self, other persons and resources whilst at work.

Co-operate with management of the academy as far as is necessary to enable the responsibilities placed upon the academy under the Health and Safety at Work Act to be performed, e.g. operate safe working practices.

It is the duty of the postholder not to act in a prejudicial or discriminatory manner towards employees. The postholder should also counteract such practice or behaviour by challenging or reporting it.

As part of your wider duties and responsibilities you are required to promote and actively support the academies responsibilities towards safeguarding. Safeguarding is about keeping people safe and protecting people from harm, neglect, abuse and injury. It is about creating safe places, being vigilant and doing something about any concerns you might have. It isn’t just about the very old and the very young, it is about everyone who may be vulnerable.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Using the application form

This school accepts applications through their own website, where you may also find more information about this job.

Visas cannot be sponsored.

About Orchard Primary Academy

• School type: Academy, ages 2 to 11
• Education phase: Primary
• School size: 414 pupils enrolled
• Age range: 2 to 11
• Ofsted report: View Ofsted report (opens in new tab)
• School website: Orchard Primary Academy website (opens in new tab)
• See more jobs: teaching-vacancies.service.gov.uk/organisations/orchard-primary-academy (opens in new tab)

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