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Attendance Administrator
Maidstone Grammar School for Girls, Maidstone, Kent, ME16 0SF9 days remaining to apply
Start date details
October/November 2026
Closing date
23 September 2026 at 8am
Date listed
14 September 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full time equivalent salary
- £9,567.00 - £9,568.00 Annually (Actual) Kent Salaries KSC: £9,568 per annum
Attendance Administrator job summary
Attendance Administrator
Salary
Kent Salaries KSC: £9,568 per annum
Hours
2 days per week 8am-4pm (Thursday & Friday)
Term Time plus 2 directed days (15 hours per week)
Commitment
The Attendance Administrator ensures accurate recording and monitoring of student attendance, addressing any issues promptly. This includes managing daily attendance data, contacting parents about absences or lateness, and promoting good attendance habits. The role also involves liaising with staff and external agencies, producing reports, and supporting school policies on safeguarding and GDPR.
Strong IT skills are essential and a knowledge of SIMS (Schools Information Management System). Previous administration experience is highly desirable and experience of working in a school environment would be an advantage. Candidates should have a confident, helpful and professional manner.
Key Responsibilities:
Record daily attendance and resolve missing data.
Contact parents about absences or lateness.
Monitor attendance and escalate concerns.
Process holiday requests and issue related correspondence.
Produce attendance reports and letters.
Support school policies on child protection and data security.
Job Description
POST TITLE
Attendance Administrator
GRADE
Kent Scheme C
RESPONSIBLE TO
Assistant Headteacher for Inclusion
REPORTING TO
Attendance Liaison Officer
Summary of Job: To act as the school’s Attendance Administrator.
Outline of Main Duties:
Attendance Administrator
Complete attendance daily including any first day absence calls. This includes:
Input attendance data and investigate any missing data, and maintain accurate attendance records, including all absences and unexplained lesson absences.
To ensure the electronic registration system is updated daily investigating any missing data with class teachers.
To record student absences and late arrivals on SIMS, maintaining accurate attendance records.
To make initial enquiries with parents/carers regarding unexplained absences/lateness - including first day calling.
To monitor the attendance of students referring concerns to the Attendance Officer and Pastoral Leaders.
Promote good attendance within the school.
To process and action student holiday requests.
To issue routine correspondence to parents/carers regarding attendance/absence requests in accordance with the school procedure.
To assist the Assistant Headteachers with the administration of referrals to the education welfare service/issuing of penalty notices.
To undertake routine liaison with external agencies regarding attendance - eg EWO/Attendance Services./sickness returns
To collate attendance data producing routine reports and prepare statistical returns regarding attendance and submit to reporting bodies where appropriate.
To comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
Liaise with Heads of Study and Assistant Headteachers over attendance concerns.
Responsible for identifying attendance issues and patterns of absence/late arrivals.
Contact with parents over all aspects of attendance including written correspondence when required.
Produce attendance reports for Heads of Study on a weekly basis and other individual reports when requested.
Produce attendance letters
Complete administration tasks as directed by the line manager.
Wider Responsibilities
Be available on an ad hoc basis to take part in school trips, taking responsibility for a group of students.
Be available to supervise lessons, on an ad hoc basis as directed by the Headteacher.
Be familiar with and conform to school policies and procedures.
Undertake any other duties as required, commensurate with the post.
Undertake appropriate training and professional development, as required by the school and in consultation with the line manager and Headteacher.
Comply with school policies and procedures (including those relating to Equal Opportunities, Health and Safety, confidentiality and data protection) and uphold the ethos of the school.
To fulfil any other tasks reasonably requested by the line manager.
Safeguarding
Adhere to the requirements as set out in the current version of KCSIE
Attend/Complete all MGGS training in relation to safeguarding
Report all safeguarding concerns in a timely manner as specified by the school
Ensure there is a culture of safeguarding within all areas of the role
Be committed to safeguarding and promoting the welfare of children and young people
Staff & Others Line Managed by the Post Holder:
None.
Person Specification
A list of qualities required always looks daunting. However, we would like to reassure you that we are realistic, and more interested in you as a whole person rather than in a tick-list of your attributes. It is not expected that you will have had the opportunity to develop each of the skills to the same level. Please use the statement in support of your application as an opportunity to tell us about your strengths, or the elements of your work of which you are most proud, and the ways in which you could make a contribution to this school.
Characteristics
Qualifications
At least grade 6 (B) GCSE or equivalent in English and Mathematics
Administrative qualifications
Personal qualities
Strong work ethic and capacity for hard work
Ability to relate well to colleagues and students and parents/members of the public
A professional manner
Ability to work well as part of a team
Flexibility in approach to completion of work
Ability to prioritise work under pressure and remain organised
Ability to work under pressure and meet strict deadlines
Generosity of spirit and a sense of humour
Willingness to contribute to extra-curricular activities
Knowledge of and genuine interest in educational issues and how they apply to this school.
Knowledge and skills
Excellent interpersonal and organisational skills
Knowledge of SIMS (Schools Information Management System)
Ability to enter data input accurately and efficiently
Attention to detail and a good level of numeracy
Strong ICT skills, including the use of spreadsheets
Knowledge and understanding of school policies and procedures
A knowledge of Google apps
Experience and training
Willingness to undertake appropriate training and professional development
Experience of office administration
Experience of working in a school
Experience of working with young people.
The Application Process
Application forms and full details can be found on our Vacancies page on our website. References will be requested prior to interview.
Important Dates
Closing date for applications: 8am on 23rd September 2026
Interviews: 28th September 2028
Our School and all its personnel are committed to safeguarding and promoting the welfare of the children. This post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service. The School will undertake an online check of shortlisted candidates in accordance with the requirements of the current edition of Keeping Children Safe in Education. For more information please see our Safeguarding Policy.
Your application will be treated in the strictest confidence. Please see our GDPR and Data Protection Policy, Equality Policy, Child Protection Policy on our website.
MGGS is committed to ensure that we develop a safe culture and that all steps are taken to recruit staff and volunteers who are safe to work with our learners and staff. MGGS will follow relevant guidance in Keeping Children Safe in Education (Part Three, ‘Safer Recruitment’) and from The Disclosure and Barring Service (DBS). It is an offence to apply for a role if the applicant is barred from engaging in regulated activity relevant to children. Please see the Guidance on Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975.
Further information about the job
Commitment to safeguarding
Our School and all its personnel are committed to safeguarding and promoting the welfare of the children. This post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service. The School will undertake an online check of shortlisted candidates in accordance with the requirements of the current edition of Keeping Children Safe in Education.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Maidstone Grammar School for Girls
- Organisation type
- Local authority maintained school, ages 11 to 18
- Education phase
- Secondary school
- Size
- 1254 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
Maidstone Grammar School for Girls is a very successful selective girls’ school of 1,250 students with a mixed sixth form of approximately 320. Ofsted judged us to be outstanding and our examination results reflect this. We are a happy, thriving community, with a long standing tradition of excellence in all that we do. We have been an Advanced Thinking School since 2015. The post offers the opportunity to work with intellectually able young people in a supportive and friendly environment. Staff benefits include strong support for professional development.
“Maidstone Grammar School for Girls is an outstanding school” (Ofsted March 2023)
If you wish to find out more about MGGS please visit our website at https://www.mggs.org/ and to take a virtual tour please visit https://youtu.be/kuqmn-D4AJY
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