Attendance Administrator
Grace College, Gateshead, NE9 6LEThis job expired on 17 February 2025 – see similar jobs
Start date details
As soon as possible
Closing date
17 February 2025 at 9am
Date listed
7 February 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time, part time
Contract type
- Fixed term
Full-time equivalent salary
- £22,831.00 - £23,952.00 Annually (Actual) ESF Support Scale Point 8-11
Attendance Administrator job summary
Attendance Administrator, 37 hpw, Mon-Fri, term time plus 10 days.
Grace College is a place of boundless potential, and we are seeking an enthusiastic and detail-oriented Attendance Administrator to help ensure that our attendance systems run smoothly and effectively. This is a wonderful opportunity to be part of a school where every student is valued and given the chance to flourish.
As an Attendance Administrator, you will be responsible to the Senior Attendance Lead for:
Managing and monitoring the completion of registers ensuring all registers are completed timely and accurately, following up on missing marks and records of reason for absence.
Sending the daily absence alert each morning.
Monitoring the attendance email account and telephone line and ensure that absences messages are recorded on the MIS accurately.
Being proficient and responsible for the use of attendance monitoring software and any system this feeds into for statutory reporting such as the MIS for the school census returns.
Making contact with families regarding unexplained absences and communicate updates to the Attendance Support Officers when they are carrying out home visits where necessary.
Following up with staff any instances of non-completion or inaccuracies in registers and report.
Liaising with colleagues inside school and externally to ensure the registers are accurate and up to date.
Taking receipt of leave of absence requests and ensure that they are reviewed in line with the attendance policy, recording the outcome of this on the MIS.
Ensuring that letters regarding attendance are sent to parents in-line with the attendance policy, including staged response letters, editing these where appropriate and recording them on the MIS.
Preparing referral documentation for external agencies to support the needs of young people. Supporting the Senior Attendance Lead to ensure these referrals are made in a timely manner.
Providing daily attendance information and reports to the Senior Management Team.
Undertaking general office duties within the attendance office, answering telephone calls, face to face enquiries, photocopying, minute taking etc.
Please refer to the full Job Description for more details.
Join us, and in addition to working with committed and helpful colleagues, the Trust can offer access to the following benefits:
- Defined benefit pension scheme
- Employee Assistance Programme
- Access to our exclusive Benefits Hub
- Daily lunch allowance
- Free parking
- Employee centred and family friendly policies and practices that support you in and beyond the workplace
- Enhanced sick pay, maternity leave and paternity leave (dependent on length of service)
- Cycle to work scheme
- Funded eye tests and glasses for DSE users (subject to T/Cs)
Grace College is committed to safeguarding and promoting the welfare of children and young people and expect all staff to share this commitment. Where the post is engaged in regulated activity, and/or an opportunity for contact with children the position will be subject to an enhanced DBS check. In addition, as part of the shortlisting process, and in accordance with statutory guidance, we may carry out an online search (for publicly available material) to help identify any incidents or issues that have happened which we may want to explore with shortlisted applicants at interview.
Commitment to safeguarding
Grace College is committed to the safeguarding of children and all staff are expected to ensure that the College is a safe and secure environment for our students. All applicants are referred to the Safeguarding Statement which is to be found within the Policy section of the Grace College website.
About Grace College
- School type
- Academy, ages 11 to 18
- Education phase
- Secondary
- School size
- 1190 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- School website
- Grace College website
As an 11-19 secondary school serving nearly 1,300 students in central Gateshead, we have a clear vision for excellence in character education, the examined curriculum and in service to our community, grounded in our Christian ethos. We are part of the Emmanuel Schools Foundation, which opens exceptional opportunities for knowledge sharing and career development. We have a clear model for school improvement to provide outstanding education for all students and are relentless in the pursuit of this goal. You will be central to delivering our strategy, as you transform both the school and our students’ futures.
We are committed to realising the potential of our students and staff alike. Our hope and expectation are that each person will be deeply valued as infinitely precious, challenged to grow in character and inspired by learning together to achieve their personal best in whatever they do.
Join us and you can expect to be nurtured, supported, and encouraged at every step of your career. We put staff professional learning and development front and centre of everything we do in our partnerships with outstanding regional and national organisations. Ultimately, we are looking for the school leaders of tomorrow who will contribute here at Grace College and across the Emmanuel Schools Foundation.
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