Attendance Administrator
Oxted School, Oxted, Surrey, RH8 0AB16 days remaining to apply
Start date details
As Soon As Possible
Closing date
11 August 2025 at 11:59pm
Date listed
23 July 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full-time equivalent salary
- £24,332.00 - £26,471.00 Annually (FTE) Pro-Rota £21,364 to £23,242pa
Attendance Administrator job summary
We are looking for a passionate, dedicated, and motivated individual who is ready to make a real difference in the lives of our students. The ideal candidate will support the pastoral team the effective implementation of attendance protocols and providing cover to the Student Services office to effectively safeguard all students. This role combines strategic administrative support with frontline student services responsibilities to improve student attendance and enhance student wellbeing and school operations.
Key Responsibilities:
- Monitor and maintain accurate student records using Class Charts and SIMS and follow-ups with parents and carers.
- Collate, prepare and distribute reports and documentations to support school operations while accurately maintaining and storing securely all records.
- Liaise with parents, carers, attendance officers and external agencies regarding student attendance and welfare while providing courteous and effective communication to all.
- Act as the first point of contact for student welfare concerns and administer and manage first aid incidents appropriately.
What We’re Looking For:
- Basic numeracy and literacy skills (e.g., GCSE English and Maths or equivalent).
- Enthusiasm, good listening skills, and an ability to follow instructions.
- Basic IT skills and experience in an administrative role, preferably in an educational setting.
- Alignment with our values: Integrity, Partnership, Advocacy, Resilience, Compassion, and Aspiration.
Training will be provided, so prior experience is not essential, however an interest in 'Bringing out the Best' in every student/pupil in their learning outcomes.
All adults employed by the Trust have a responsibility for data protection and have a duty to observe and follow the principles of the GDPR Regulations.
The Howard Partnership Trust is an inclusive employer and welcomes applications from all individuals, regardless of gender, marital status, disability, race, age, or sexual orientation.
All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview.
Early applications are encouraged. We reserve the right to interview and appoint prior to the closing date of this advertisement.
As well as verification of identity, we ask all successful candidates to undertake an enhanced DBS disclosure. In line with Keeping Children Safe in Education (KCSIE) guidance, we may also conduct an online search about any shortlisted candidates as part of our due diligence to identify any matters that might relate directly to our legal duty to meet safeguarding duties, in accordance with Keeping Children Safe in Education (KCSIE).
SAFEGUARDING AND FURTHER INFORMATION
The successful candidate will be subject to a satisfactory enhanced disclosure from the Disclosure and Barring Service (DBS).
The Howard Partnership Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment
Due to the nature of this role, it will be necessary for the appropriate level of criminal record disclosure to be undertaken. In making your application, it is essential you disclose whether you have any pending charges, convictions, bind-overs or cautions and, if so, for which offences. This post will be exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are ‘spent’ under the provision of the Act, and, in the event of the employment being taken up; any failure to disclose such convictions will result in dismissal or disciplinary action. The fact that a pending charge, conviction, bind-over or caution has been recorded against you will not necessarily debar you from consideration for this appointment.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Oxted School
- School type
- Academy, ages 11 to 18
- Education phase
- Secondary
- School size
- 1611 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- School website
- Oxted School website
School location
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