Attendance Assistant

Paxman Academy, Colchester, Essex, CO2 9DB

14 days remaining to apply

• Start date details

  ASAP

• Closing date

  9 November 2025 at 10:59pm

• Date listed

  23 October 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £23,365.00 - £24,517.00 Annually (Actual) Local Government Pay Scale 5, Points 9-12

Attendance Assistant job summary

Join a Team That is Committed to ‘Building Brighter Futures’ at Paxman Academy

Are you highly organised, detail-oriented, and passionate about supporting student success?

At Paxman Academy, we're dedicated to creating a collaborative and stimulating environment for the benefit and wellbeing of our staff, students and broader community. We're searching for an exceptional Attendance Assistant to become a vital part of our team and help us to actively promote and maintain high levels of student attendance across the school.

• The successful candidate will work 37 hours per week (8:00am - 4:00pm, Monday to Thursday, Friday 8:00am - 3:30pm)
• This is a 39-week-per-year role, which includes term time and non-pupil days.

A Day in the Life:

Key Responsibilities include:

• Accurate Data Management: Ensuring all student registers are completed daily and maintaining complete accuracy of attendance data, including off-site activities, within the School’s Management Information System (MIS).
• Proactive Communication: Operating the daily automated system and directly communicating with parents/carers regarding student absence or lateness, meticulously recording all calls and reasons for absence.
• Daily Monitoring: Registering late students and managing students who leave or return to the site during the academy day.
• Operational Support: Providing essential clerical and operational support to the Attendance Officer and contributing to whole-academy attendance strategies.
• Improving Outcomes: Working directly to improve overall attendance levels and reduce persistent absence in line with academy targets.
• General Administration: Undertaking various administrative duties to support the smooth running of the department.

What We're Looking For:
You are the perfect fit for our team if you have:

• Experience performing administrative work in a busy office environment and good working knowledge of standard office equipment (e.g., photocopier).
• Excellent time management, organisational, and administrative skills, with the ability to prioritise tasks, work under pressure, and meet tight deadlines.
• The ability to work with tact and diplomacy while maintaining the highest level of confidentiality.
• Prior experience dealing with school attendance processes is highly desirable.

Why Choose The Sigma Trust?
We believe in investing in our staff and fostering a culture of collaboration. We offer a competitive salary and a comprehensive package designed to support your professional and personal life.

Professional Development:

• A robust CPD training program that empowers you to flourish.
• Unrivalled opportunities to collaborate with colleagues across the Trust, sharing ideas and building strong professional relationships.

Employee Benefits:

• A competitive salary and excellent pension scheme.
• A Health Cash Plan to help manage your everyday healthcare costs.
• Access to a confidential Employee Assistance Programme to support your well-being.
• Exclusive perks like the Cycle to Work scheme, access to discounts via free membership to Perkbox, eligibility for a Blue Light Card, and more.

Commitment to Safeguarding & Diversity

The Sigma Trust is committed to safeguarding and protecting the children and young people that we work with. As such, all posts are subject to safer recruitment processes, including the disclosure of criminal records, online checks and other vetting checks. We ensure that we have a range of policies in place which promote safeguarding and safer working practice across our schools.

The Sigma Trust is proud to be an equal opportunity workplace. We are committed to equal employment opportunities regardless of any protected characteristics. This is embedded in our vision ‘To Be Greater Than The Sum Of Its Parts’, where we believe we are strong and more successful working together, creating a workplace which celebrates diversity.

To Apply:

Ready to take the next step? Find out more about the role and apply by Midnight on Sunday 9th November via My New Term.

Please note that we reserve the right to close this advert early should we receive an overwhelming response. Candidates may be invited to interview prior to the closing date, so an early application is advised.

We are managing all current recruitment directly and kindly request that recruitment agencies do not contact us regarding open positions.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Paxman Academy

• School type: Free School, ages 11 to 16
• Education phase: Secondary
• School size: 886 pupils enrolled
• Age range: 11 to 16
• Ofsted report: View Ofsted report
• School website: Paxman Academy website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/paxman-academy

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