Attendance Manager

Shire Oak Academy, Walsall, West Midlands, WS9 9PA

10 days remaining to apply

• Start date details

  As soon as possible

• Closing date

  18 January 2026 at 11:59pm

• Date listed

  7 January 2026

Job details

• Job role:
  • Other support roles
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time: 37 Hours, TT+2 Weeks (41 Weeks) - Willing to negotiate Working Weeks.
• Contract type: Permanent
• Pay scale: Salary: Grade 6 (SCP 15-23) (£25,940 - £31,137 Pro Rata Salary)

What skills and experience we're looking for

Attendance Manager

Salary: Grade 6 (SCP 15-23)

Hours: Full time

Contract type: Permanent

Reporting to: Assistant Headteacher

Responsible for: Absence management of students

Main purpose

The Attendance Manager will oversee an area of the day-to-day absence management of all students and support the Assistant Headteacher:• Co-ordinate the first day calling process • Be responsible for the accurate management of the academy registers • Ensure communication systems for attendance are timely and accurate • Review trends and patterns in absence and take relevant action• Support the Attendance Team in improving whole academy attendance • Work with external partners such as the EWO as directed • Act as the academy liaison for students attending Alternative Provision

Duties and responsibilities

Support for school:

• Ensure that academy registration systems are developed and correctly administered and report on the quality of the registers.• Produce and interpret statistical data relating to attendance patterns of groups within the academy.• Be the first contact for all attendance issues in the academy.• Be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality, and data protection. Report all concerns to the appropriate person.• Attend and participate in meetings as required.• Contribute to the overall ethos/work/aims of the academy.• Participate in training, other learning activities and performance development as required.• Recognise own strengths and areas of expertise and use these to advise and support others.• Assist in the supervision, training, and development of staff.• Lead the operation of student ‘late gate’ and late detentions• Any other duties commensurate with the duties/responsibilities/grade of the post

Support for Teaching and Learning:

• Be available to staff and parents/carers for home visits to individual students.• Provide regular updates for staff, for example Assistant Headteacher, Pastoral Team and Form Tutors, on student attendance with targets and strategies for improvement.• Liaise with Education Welfare and other support services to improve attendance rates.• Keep up to date with current technology and oversee the training of staff in attendance and registration issues.• Work with new and supply staff to ensure that the academy system of registration is adhered to.• Participate in the development of school reward systems in relation to attendance.• Prepare and administer fixed penalty notices. • Prepare and follow up on referral forms to education welfare officers. • Complete the attendance return.

Support for students:

• Organise a daily check on children at risk of truanting (off site).• Initiate and carry out periodical post-registration truancy checks.• Chase up reasons for absence using agreed systems.• Provide advice and support for students returning to school after an extended period of absence.• Contact feeder primary schools and gain any relevant information about the attendance records of new students.• Act as the key point of contact in school for students on Alternative Provision. • Support student transition to Alternative Provision. • Provide re-integration support packages for students. • Have a good understanding of the additional needs of students (SEND, PP, CIC) and implement strategies to support them to attend.

Support to Parents/Carers:

• Manage the academy communication systems for attendance.• Be a key point of contact for parents and carers. • Administer requests for Leave of Absence from parents/carers requesting time off. • Provide updates to parents/carers on the attendance of students.• Challenge reasons for absence in line with the academy policy. • Ensure there is accurate information sharing for students that are truanting. • Plan, lead, collaborate with colleagues to deliver Early Help to Families.• Run attendance clinics as directed by the Assistant Headteacher. • Send attendance letters in line with the academy policy.

Support to School (this list is not exhaustive)

• Implement relevant policies and practices in school.• Attend meetings as directed.• Provide inputs/updates at inclusion/pastoral meetings on relevant students as directed.• Be proficient in the use ICT and relevant programmes used in the academy.
• Complete relevant duties as directed• Review trends in data and respond to the information accordingly.• Complete general administration in relation to attendance. • Effectively safeguard students in line with academy policies. • Share weekly reporting with key staff. • Maintain school registers correctly.

Please note that this is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that the Attendance Manager will carry out. The postholder may be required to do other duties appropriate to the level of the role, as directed by the Executive or Associate Headteacher.

For a more detailed look at our Academy access our website on www.shireoakacademy.co.uk.

Further details are available by contacting the Headteacher’s PA by e-mail on s.read@soa.merciantrust.org.uk

The Mercian Trust is committed to safeguarding and promoting the welfare of children and young people/vulnerable adults and expects all staff and volunteers to share this commitment. Pre-employment checks include an enhanced disclosure and barring service check as a requirement of this post. Our Safeguarding Policy is available on our website, and we encourage applicants to review it before applying.

This position is subject to an Enhanced Disclosure & Barring Service check (formerly CRB) under the Rehabilitation of Offenders Act 1974. Further details regarding this check are available from the school or by visitingwww.crb.gov.uk.

What the school offers its staff

At Shire Oak Academy, we will invest in you and support you to reach your potential. As a school we are only as good as the people we work with and to ensure that we get the best from our young people, we need to make sure that we also get the best from our staff. Relationships matter and this is at the heart of what we do every day in our school and as one of 12 schools within the Mercian Trust.

Shire Oak Academy is not the easier school to work in currently, but we encourage you to visit to see we are far more than our most recent Ofsted report. We have a new Leadership Team, led by experienced Headteacher Matthew Everett and we would welcome applications from those wishing to join us on the exciting journey that Shire Oak is currently on. We are a community secondary school in Walsall Wood and proud of our inclusivity. Our ethos is built upon #BeIncredible and we accept that young people are going to make mistakes, but through positive interactions and support we will help to ensure that they fall less often and can reflect and learn from their mistakes and #BeIncredible in all that they do . Through our House System, and form tutors, we provide the care and support that is needed for all individuals and their families, including healthy competition. Everyone within the academy is expected to be an active member of their house, students and staff alike!

As well as offering a knowledge rich curriculum, which includes the full spectrum of creative subjects, we also offer an extensive enrichment and extra-curricular programme. Our drama shows are as good as what you would see in the local theatres, our sports teams are committed and driven taking part in local and regional competitions, and our wide array of trips provide awe and wonder for our young people. If there is an opportunity to improve the cultural capital of our young people, we will always be open to ideas.

The design of our building is unique, a huge campus at the highest point in Walsall with incredible views and huge open spaces, with top of the range facilities, including sport, technology and photography spaces.

Come and see what Shire Oak Academy has to offer, you’ll be pleasantly surprised.

For a more detailed look at our Academy access our website onwww.shireoakacademy.co.uk.

Further details are available by contacting the Headteacher’s PA by e-mail ons.read@soa.merciantrust.org.uk

The Mercian Trust is committed to safeguarding and promoting the welfare of children and young people/vulnerable adults and expects all staff and volunteers to share this commitment. Pre-employment checks include an enhanced disclosure and barring service check as a requirement of this post. Our Safeguarding Policy is available on our website, and we encourage applicants to review it before applying.

This position is subject to an Enhanced Disclosure & Barring Service check (formerly CRB) under the Rehabilitation of Offenders Act 1974. Further details regarding this check are available from the school or by visitingwww.crb.gov.uk.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

Apply for the job by following the link below.

CVs will not be accepted for this application.

Upload additional documents

If you need these documents in an accessible format, please contact the school.

Attendance Manager Job description & person specification (1).pdf - 161 KB (opens in new tab)

About Shire Oak Academy

• School type: Academy, ages 11 to 18
• Education phase: Secondary school
• School size: 1297 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• School website: Shire Oak Academy website
• Email address: avneet.bhullar@merciantrust.org.uk
• See more jobs: teaching-vacancies.service.gov.uk/organisations/shire-oak-academy

Arranging a visit to Shire Oak Academy

To arrange a visit and increase the chance of a successful application email avneet.bhullar@merciantrust.org.uk.

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