Purpose of the role
The Attendance Officer will work with students, parents, carers, families and key staff in the academy to improve attendance, behaviour and performance. Monitor and use a variety of strategies to improve attendance and reduce levels of absence working specifically with persistent absentees and students with poor punctuality, particularly disadvantaged and SEND students including those with an EHCP.
Focus groups: persistent absentees, SEND students and vulnerables, students with poor punctuality.
Identify poor attenders in liaison with Heads of Years and Form Tutors and monitor their attendance closely with regular reviews and meetings with both students and parents.
Play a key role in the monitoring of persistent absentees and ensure actions are put into place for early intervention.
Work closely with the attendance team and EWO to target the PA students for daily home visits on a regular basis.
Generate punctuality reports and attendance reports for Form Tutors once a week.
Manage the ‘pay it back’ system of students to improve punctuality, including collecting students from homes.
Provide incentives and rewards for PA & SEND students and those with poor punctuality to encourage improvement.
Specific Responsibilities and Accountabilities
Work with individuals/groups of students and their parents, carers and families to improve attendance, behavior and/or performance for persistent absentees & SEND students alongside a range of school staff to help plan strategies and deliver interventions to address individual pupil issues, adhering to procedures and systems and undertake the necessary administration.
To undertake daily home visits to improve the attendance of persistent absentees & SEND students.
To work with students and parents on different strategies to encourage the child to attend school on time, this may involve collecting students who have poor punctuality to ensure they are on time.
To assist with the identification of students who will receive support in improving their attendance record.
To ensure all unexplained absences are accounted for or send letter requesting an explanation.
Assist with first day contact with parents/carers. Follow up lack of response to first day contact and other contacts by home visiting or meeting parent/carers in school.
Bring parents in for meetings as early intervention for students with poor attendance and punctuality.
Analyse and monitor relevant data to identify trends and issues and to ensure a proactive response, escalating as necessary.
Attend meetings with attendance team, EWO, SENDCo and report weekly at Team around the Child meetings to Key Stage Directors.
Implement action plans with parents/carers and monitor and report on progress and achievements.
Promote the importance of good attendance & punctuality across the academy through weekly reports to all form tutors for discussion with students.
Facilitate the academy punctuality policy in organising individual/year/group detentions, phoning home, including the facilitation of a ‘pay it back’ system for those with poor punctuality.
Link the house system in to rewards for attendance to improve figures.
Liaise with the exams officer ensuring that any missing students are chased.
To assist and check records prior to the census to ensure school attendance is accurate and up to date.
To maintain and update all necessary records, compiling returns as appropriate.
Working with individual families to reinforce self-esteem and support pupil achievement.
Advising on effective family support for school staff and families and disseminate good practice.
To have due regard at all times to the Academy’s policies, organisation and arrangements for Health & Safety at Work.
If a recognised First Aider, to provide First Aid when needed.
To maintain confidentiality of information acquired in the course of undertaking duties for the academy.
To undertake such other duties appropriate to the grade of the post as the Principal may from time to time reasonably determine.
All staff are part of a whole Academy team. Each individual is required to support the values and ethos of the Academy and Academy priorities as defined in the Academy Improvement Plan. This will mean focusing on the needs of colleagues, parents and students and being flexible in a busy pressurised environment.
The above list is not exclusive or exhaustive, and the school may require the post holder to undertake duties commensurate with the level of the role. As part of your wider duties and responsibilities, you are required to promote and actively support the academy’s responsibilities towards safeguarding.
The Trust expect that employees deal with people politely and tactfully, communicating with colleagues both formally and informally, modelling the Academy’s Code of Conduct and the equality policy objectives.
An enhanced disclosure and barring check will be a requirement for this post
Due to the nature of this job, it will be necessary for the appropriate level of Criminal Record Disclosure to be undertaken. Therefore, it is essential in making your application you disclose whether you have any pending charges, convictions, bind-overs or cautions and if so, for which offences. This post will be exempt from the provisions of Section 4, (2), of the Rehabilitation of Offenders 1974 (exemptions) (Amendments) Order 1986. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are “spent” under the provisions of the Act, and, in the event of the employment being taken up, any failure to disclose such convictions will result in dismissal or disciplinary action by the Academy. The fact that a pending charge, conviction, bind-over or caution has been recorded against you will not necessarily debar you from consideration for this appointment.
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