Attendance Officer

Shire Oak Academy, Walsall, West Midlands, WS9 9PA

25 days remaining to apply

• Start date details

  As soon as possible

• Closing date

  28 April 2025 at 11:59pm

• Date listed

  1 April 2025

Job details

• Job role:
  • Administration, HR, data and finance
  • Other support roles
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time: 37 Hours Per Week
• Contract type: Permanent
• Pay scale: Grade 4

What skills and experience we're looking for

We are seeking a detail-oriented and proactive Attendance Officer to join our team. The successful candidate will oversee the day-to-day absence management of students, support the Attendance Manager, and contribute to improving overall academy attendance.

Key Responsibilities:

• Complete the first day calling process.
• Administer accurate management of academy registers.
• Review trends and patterns in absence and take relevant action.
• Support the Attendance Team in improving whole academy attendance.
• Work with external partners such as the Education Welfare Officer (EWO) as directed.
• Monitor academy registration systems and report on the quality of the registers.
• Be the first contact for all attendance issues in the academy.
• Attend and participate in meetings as required.
• Support the operation of student ‘late gate’ and late detentions.
• Ensure all registers are completed timely and accurately.
• Maintain and update attendance records.
• Identify poor attenders and advise the Attendance Manager of students needing intervention.
• Generate weekly attendance reports for tutors and pastoral team.
• Liaise with Education Welfare and other support services to improve attendance rates.
• Prepare and administer fixed penalty notices.
• Provide advice and support for students returning to school after an extended period of absence.
• Implement the academy communication systems for attendance.
• Be a key point of contact for parents and carers regarding attendance matters.
• Administer letters as directed by the Attendance Manager/Assistant Headteacher.
• Challenge reasons for absence in line with the academy policy.
• Support attendance clinics as directed by the Attendance Manager.

What the school offers its staff

Shire Oak School, a comprehensive secondary school, was formed in 1970 by merging Shire Oak Grammar School, opened in 1961, with Walsall Wood Secondary Modern School, which had been moved to new buildings adjoining those of the grammar school in 1966. In September 2003 we received designation as a specialist science college.

In April 2011, our school became an 11 to 18 comprehensive converter Academy. In October 2018, Shire Oak Academy alongside Aldridge School, Queen Mary’s Grammar School, Queen Mary’s High School and The Walsall Studio School formed The Mercian Academy Trust.

This is an exciting and innovative time for the Academy.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

Apply for the job by following the link below.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Additional documents

If you need these documents in an accessible format, please contact the school.

SOA Attendance Officer Job Advert Apr 25.docx - 17.4 KB (opens in new tab)

Attendance Officer Job description & person specification (1).pdf - 153 KB (opens in new tab)

About Shire Oak Academy

• School type: Academy, ages 11 to 18
• Education phase: Secondary
• School size: 1425 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• School website: Shire Oak Academy website
• Email address: lara.bridgett@merciantrust.org.uk
• See more jobs: teaching-vacancies.service.gov.uk/organisations/shire-oak-academy

Arranging a visit to Shire Oak Academy

To arrange a visit and increase the chance of a successful application email lara.bridgett@merciantrust.org.uk.

School location

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