Before & After School Club Administrator

Billingshurst Primary Academy, Billingshurst, West Sussex, RH14 9RE

14 days remaining to apply

• Start date details

  As soon as possible

• Closing date

  23 March 2026 at 9am

• Date listed

  9 March 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time: 13 hours per week, with some flexibility around exact timings (must include 8:40 - 9am and 3pm - 3:15)
• Contract type: Permanent
• Full-time equivalent salary: Support Grade C £24,796 - £25,185 fte
• Actual salary: actual starting salary £7,284.73 - £7,399.02 based on 13 hours

What skills and experience we're looking for

Sussex Learning Trust are seeking to appoint a highly organised, enthusiastic and motivated Breakfast & After School Club Administrator to join our friendly and supportive team. The Breakfast & After School Club Administrator will have a flexible attitude towards work and recognition of the confidentiality of the role is key. The ability to communicate effectively with staff and parents in relation to the Breakfast & After School Club is also necessary.

The ideal candidate must be well organised, with the ability to work using their own initiative and manage their own time and workload, and an effective team member reporting to the Office Manager. This person will demonstrate a calm, positive attitude with the ability to multitask. Previous administrative experience would be preferred but all applications will be considered.

The role will involve:

• Managing the wrap around care admissions process including maintaining waiting lists in accordance with the school’s terms of reference.

• Management of wrap around care accounts using existing accounting systems. Including producing updated income forecasts for the Trust’s management accountant throughout the term.

• Inputting fees onto finance software, producing invoices and chasing payment as necessary.

• Managing session requests and liaising where necessary with the Wrap around Leads.

• Ensuring staff to child ratios are correct.

• Liaising with parents and responding and resolving queries

• Coordinating resources in conjunction with wrap around leads

• Processing orders

• Managing the supplies budget for Wrap around care.

• Setting up and clearing down after breakfast and afterschool club

What the school offers its staff

In return we can offer:

• A fabulous team of teachers and support staff
• Opportunities to work within a supportive and forward thinking Trust
• A leadership team committed to your development and support
• An able and supportive Governing Body
• Opportunities for CPD that could help support the development of your career

We welcome applicants with previous experience and appropriate qualifications. If you are looking for a role that will challenge and test your skill set and you would like to join our team, please download further information and an application form from our website www.billingshurstprimary.org.uk

Please email your completed application form to Mel Inman, Office Manager at minman@billingshurstprimary.org.uk

If you have any questions on job specifics, please contact our school office on 01403 782789. Visits to the school are warmly encouraged and can also be arranged by ringing this number.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

Apply for the job by following the link below.

CVs will not be accepted for this application.

Additional documents

If you need these documents in an accessible format, please contact the school.

Before and After School Club Administrator Person Specification 2026.docx.pdf - 203 KB (opens in new tab)

Before and After School Club Administrator Job Description (1) (1).docx.pdf - 188 KB (opens in new tab)

About Billingshurst Primary Academy

• School type: Academy, ages 4 to 11
• Education phase: Primary school
• School size: 607 pupils enrolled
• Age range: 4 to 11
• Ofsted report: View Ofsted report
• School website: Billingshurst Primary Academy website
• Email address: minman@billingshurstprimary.org.uk
• See more jobs: teaching-vacancies.service.gov.uk/organisations/billingshurst-primary-school-billingshurst

Arranging a visit to Billingshurst Primary Academy

To arrange a visit and increase the chance of a successful application email minman@billingshurstprimary.org.uk.

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