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Clerk to the Governors

Dr South's Church of England Primary School, Kidlington, Oxfordshire, OX5 2TQ

14 days remaining to apply

• Earliest start date

  1 October 2024

• Latest start date

  1 November 2024

• Closing date

  15 September 2024 at 12pm (midday)

• Date listed

  22 August 2024

Job details

• Job role:
  • Other support roles
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time: 4.5 hours per week
• Contract type: Permanent
• Hourly rate: £13.92 to £14.98 per hour

What skills and experience we're looking for

Dr. South’s CE Primary School is seeking a Clerk to the Governors to begin in October/November 2024.

This job description describes in general terms the normal duties which the post-holder will be expected to undertake. However, the job or duties described may vary or be amended from time to time without changing the level of responsibility associated with the post.

This post holder is responsible for ensuring that the Local Governing Body takes note of all relevant ODST policies and procedures in the strategic running of the school.

Main Duties:

• Minute taking at Local Governing Body, Finance, Premises and Personnel and Teaching and Learning committee meetings (up to six of each per year).
• Transcription and production of draft minutes for approval by the chair to the relevant committee within 7 working days of each meeting.
• Full administrative service; to include preparation and circulation of the agenda, collation and circulation of supporting papers within appropriate timescales and correspondence arising from governing body meetings.
• Monitoring governor attendance, identifying any governors who fail to meet attendance requirements and alerting the chair to the governing body.
• Monitoring of sub-committee membership and other documentation to support the administration of the governing body.
• Advising the governing body and Governor Services of terms of office nearing completion.
• Maintenance of the official minutes book.
• Maintenance of the Terms of Reference for each committee.
• Maintenance of the Register of Interests.
• Provision of advice and guidance on school regulations and instruments of government.
• Liaison with governing body members between meetings.
• Attendance at relevant briefings and training provided by ODST, the school and other bodies.
• Upholding any code of practice adopted by the governing body.
• Observing the rules of confidentiality.
• Supporting the ethos of Dr South’s as a church school.

• Commit to safeguarding and promoting the welfare of children and young people in line with the school’s Safeguarding and Child Protection Policy.
• Be publicly supportive of the school and its staff at all times, including on social media.

For all staff - You have specific responsibilities under Health & Safety legislation to ensure that you:

• Take reasonable care for your own health and safety, and that of others affected by what you do, or do not do.
• Cooperate on all issues involving health and safety.
• Use work items provided for you correctly, in accordance with training and instructions.
• Do not interfere with or misuse anything provided for your health, safety or welfare.
• Report any health and safety concerns to your line manager as soon as practicable.

General responsibilities:

You will be expected to take appropriate responsibility for your own health, safety and welfare and the health and safety of pupils, visitors and work colleagues in accordance with the requirements of legislation and locally-adopted policies. This includes taking responsibility for raising concerns with the headteacher, office staff or a school governor as appropriate.

What the school offers its staff

Clerking is a paid, part-time and term-time role that supports the work of our Local Governing Bodies (LGB). The role involves preparing agendas and papers for LGB meetings, producing minutes and liaising with the Chair of the LGB and Headteacher. The role is home-based with the exception of attending approximately eighteen meetings a year.

For an application form, please see our website https://dr-souths.co.uk/staff-vacancies/ or feel free to contact the school office on 01865 372323, or via the office email which is office.3655@dr-souths.oxon.sch.uk.

Commitment to safeguarding

ODST is committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post involves the type of work with children and young people that requires applicants to undertake a Disclosure and Barring Service check. The possession of a criminal record will not necessarily prevent an applicant from obtaining this post. All applicants are considered confidentially and according to the nature of the role and information disclosed.

Applying for the job

Please complete the online application.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About Dr South's Church of England Primary School

• School type: Academy, Church of England, ages 3 to 11
• Education phase: Primary
• School size: 93 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report (opens in new tab)
• School website: Dr South's Church of England Primary School website (opens in new tab)
• Email address: office.3655@dr-souths.oxon.sch.uk
• Phone number: 01865372323
• See more jobs: teaching-vacancies.service.gov.uk/organisations/dr-south-s-church-of-england-primary-school (opens in new tab)

Dr South’s is a successful, rural primary school where all children are enabled to flourish academically, socially and in the wider curriculum.

Arranging a visit to Dr South's Church of England Primary School

To arrange a visit and increase the chance of a successful application email office.3655@dr-souths.oxon.sch.uk.

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