Cluster Procurement Manager

Paddington Academy, London, W9 2DR

17 days remaining to apply

• Job start date

  1 September 2024

• Closing date

  13 August 2024 at 9am

• Date listed

  18 July 2024

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time: 37.5 Hours
• Contract type: Permanent
• Pay scale: Band 4 (salary £40,000 - £50,000)

What skills and experience we're looking for

Cluster Procurement Manager Job Description

Job Title: Cluster Procurement Manager

Directly

Reporting to: Senior Executive Business Manager (SEBM)

Indirectly

Reporting to: United Learning Head of Procurement

Responsible for: None

Overall Job Purpose:

As the Cluster Procurement Manager for the West London Cluster, the post-holder will be an integral part of the cluster team assisting with the leadership and management of procurement and providing extensive day to day support to Academy-based staff on procurement and resource matters.

Key responsibilities:

• Key activities will include leading negotiations with suppliers, supplier management, contract development, competitive tendering, market research, spend analysis benchmarking, and contract management.

• The identification and prioritisation of opportunities for savings on all spend categories including aggregating demand across the cluster of schools.

• Ensuring all procurement processes undertaken are compliant with Public Contract Regulations 2015, all relevant legislation, and policies.

• Maintaining the contracts register and contracts database, ensuring that the contracts data informs the overall annual procurement strategy.

• Work closely with internal and external stakeholders to build relationships, understand customer needs, maintain a procurement pipeline requirements/tendering exercises and develop sourcing strategies, exploiting opportunities for collaboration within the cluster.

• Contract manage suppliers within your cluster of schools which includes:

• Review of delivery against contracts and addressing any underperformance by suppliers. Develop and implementing tools to enable effective monitoring.

• To manage the suppliers and develop good relations with key suppliers based on mutual trust, confidence and cooperation in order to deliver effective supply chain solutions.

• Negotiate contracts for goods and services to agree improved terms and conditions with suppliers to enable effective trading, operations and customer/supplier relations.

• Reporting on contractual and procurement performance to colleagues via KPI’s, including savings, benefits, cost avoidance, risk mitigation.

• Managing contract documentation (including variations), keeping accurate records of all contractual obligations.

• Provide professional procurement advice and support schools, ensuring all statutory and regulatory obligations are met and the procurement regulations are strictly applied.

• Work within United Learning’s Procurement Policy and Strategy

• Analyse cluster spend data to determine the categories of spend that require market engagement to deliver cost reductions and savings.

• Identify different procurement options available to the cluster and evaluate the options, including the use of Framework Agreements.  

• Provide procurement advice to the cluster.

• Manage the e-procurement portal, using it effectively to manage procurements and contracts.

• Early Market Engagement with suppliers in support of the procurement activity and tender processes.

• Undertake competitive quotes.

• Undertake competitive tenders.

• Undertake PCR 2015 compliant tenders, including keeping up to date with new procurement guidance and regulations.

• Create lessons learned from Procurements to support the delivery of continuous improvement of the procurement function.

• Produce contract documents on completion of the competitive procurement process.

• Attend meetings with suppliers.

Other

• To support the cluster academies by training for and carrying out first aid duties as needed

• To support the school day and students by carrying out lunch duties as required (a lunch break will still be provided)

The job covers multi sites, it is therefore key that the Cluster Procurement Manager can work in a ‘stand-alone’ capacity, with excellent organisational and time management skills. Travel between the schools is required to meet the needs of the role.

This job description is not intended to be all-inclusive and the successful candidate is expected to be flexible and proactive in meeting the needs of each Academy and willingly undertake any further duties required that are commensurate with the role.

This post is subject to an enhanced DBS disclosure and the post holder must be committed to safeguarding the welfare of children.

What the school offers its staff

REWARDS AND BENEFITS

§ 26 days holiday, plus 8 bank holidays

§ Competitive salary

§ At least eight INSET days per year

§ Enhanced contributory local government pension scheme

§ Enhanced occupational sick pay, protecting you and your family

§ Competitive and enhanced maternity, paternity, and adoption benefits

§ Over 250 employee exclusive benefits through our partners Perkbox, including access to wellbeing resources, discounted cinema tickets, holidays and gym memberships, car leasing and Cycle2work schemes

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Apply for the job by following the link below

Visas cannot be sponsored.

Upload additional documents

If you need these documents in an accessible format, please contact the school.

School Vacancy Pack Template - Cluster Procurement Manager.docx - 956 KB (opens in new tab)

About Paddington Academy

• School type: Academy, Christian, ages 11 to 18
• Education phase: Secondary
• School size: 1259 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report (opens in new tab)
• School website: Paddington Academy website (opens in new tab)
• Email address: tanya.wilkings@unitedlearning.org.uk
• Phone number: 07983 178 744
• See more jobs: teaching-vacancies.service.gov.uk/organisations/paddington-academy (opens in new tab)

Paddington Academy ensures that every student is well-educated, has the opportunity to attend university, and is able to lead a happy and fulfilled life.

Paddington Academy shares the objective of bringing out 'the best in everyone', enabling each student to become a balanced, happy and articulate person with the intellectual freedom to be creative; confidence to initiate; flexibility to respond to challenge, change and adversity; compassion to serve others; spirit to enjoy life; integrity to be trustworthy; and motivation to have a lifelong love of learning.

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