College Facilities Co-ordinator

Orchard Hill College Academy Trust, Sutton, SM1 1DA

25 days remaining to apply

• Start date details

  to be confirmed

• Closing date

  21 August 2026 at 11:59pm

• Date listed

  27 July 2026

Job details

• Job role:
  • Catering, cleaning and site management
  • Other support role
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time: 36hrs per week, 8.45am – 4.30pm (M-Th) and 8.45am – 4.15pm (Fr). Required on site 3 days per week
• Contract type: Permanent
• Full time equivalent salary: OHC&AT Business Support Scale (Outer London), Grade 5/6 £32,064 - £36,579 per annum

What skills and experience we're looking for

We are seeking a College Facilities Co-ordinator to assist at head office with administration, compliance co-ordination, data management and analysis for OHC&AT. Reporting to the College Facilities Co-ordinator, you will build strong relationships with facilities teams, assisting to ensure sites operate efficiently and compliantly.

Key Responsibilities:

Your responsibilities will include:

• Providing comprehensive administrative and operational support to the Estates & Facilities Team.
• Line managing and supporting the Facilities Administrative Assistant, including workload planning, supervision, and performance management.
• Managing the College fleet, ensuring vehicles remain legally compliant with servicing, MOTs, insurance, tax, safety inspections, Permit 19 requirements, driver licence checks, and Blue Badge applications.
• Maintaining accurate fleet records, processing incident reports, monitoring driver logs, coordinating training, and managing vehicle hire arrangements.
• Supporting Facilities Business Partners with work scheduling, staffing coordination, and service delivery monitoring.
• Managing electronic and paper-based records, ensuring documentation is organised, accurate, and readily accessible.
• Supporting the administration and continuous improvement of the iAM Compliant Facilities Helpdesk and Compliance System.
• Uploading service reports, recording meter readings, scheduling planned and reactive maintenance, and auditing helpdesk tasks.
• Monitoring compliance across College sites and supporting actions required to maintain statutory compliance.
• Managing facilities resources, raising purchase orders, and supporting procurement processes.
• Maintaining contract registers, monitoring contractor performance and KPIs, and ensuring Planned Preventative Maintenance (PPM) activities are completed on time.
• Maintaining records for MIDAS certificates, key holders, access controls, alarms, and critical site information.
• Coordinating meetings, taking minutes, maintaining financial records, and supporting the wider Estates & Facilities Team with day-to-day administration.

• College and Academy sites, escalating any missing or overdue items to the Facilities Coordinator.
• Collate, verify, and store all compliance documentation (e.g., certificates, reports, service sheets), assist with maintaining accurate records and databases, analyse compliance data to identify trends or gaps, and support audit, inspection, and reporting preparation.

Key Requirements:

• Maths and English GCSE Grade C/4 or equivalent.  
• Experience of Facilities, Compliance, and data management.
• Knowledge of H&S regulations and legislation including COSHH and Risk Assessments.
• Knowledge of MS Office systems, intermediate level.  
• Good oral and written communication skills.  

What the school offers its staff

OHC&AT is an exciting, forward-thinking organisation, and we offer many benefits to attract and keep our staff, contributing towards maintaining and improving wellbeing, and encouraging our required behaviours, achievements, values, and skills. Below is just a selection of the benefits available to our employees:

Rewards & Benefits:

• Pathways for progression within the trust, ensuring you can grow and thrive in a supportive and inclusive environment.
• Pension Scheme - you will be enrolled in either the Local Government Pension Scheme (LGPS) or the Teachers' Pension Scheme (TPS), both offering life cover and financial protection for your family.

• Salary Sacrifice Schemes (Cycle Scheme, Employee Car Lease Scheme and Home Electronics Scheme)
• Employee Wellbeing - We support employee wellbeing with access to counselling, mental health support, generous leave, flexible working, and enhanced parental leave including Employee Assistance Programme, MyGym Discounts, Corporate Eyecare Scheme
• Employee Discounts (Blue Light Card, Costco Membership, Discounts for Teachers, and more)
• Other (Season Ticket Loan and Employee Referral Scheme)

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

Apply for the job by following the link below.

CVs will not be accepted for this application.

Additional documents

If you need these documents in an accessible format, please contact the school.

JD & PS.pdf - 248 KB (opens in new tab)

About Orchard Hill College Academy Trust

• Type: Multi-academy trust
• Website: Orchard Hill College Academy Trust website
• Email address: MollyKing@ohcat.org
• See more jobs: teaching-vacancies.service.gov.uk/organisations/orchard-hill-college-academy-trust

Orchard Hill College (the College) and Orchard Hill College Academy Trust (the Trust) together form Orchard Hill College and Academy Trust (OHC&AT), a family of specialist education providers for pupils and students from nursery to further education across London, Surrey, Sussex and Berkshire. As an Outstanding provider (Ofsted 2019) and Academy sponsor, Orchard Hill College has a strong track record for making a positive impact within the local communities it serves.

Pupils and students within the OHC&AT family have a wide range of learning abilities and additional needs including autistic spectrum disorder; speech, language and communication difficulties; social, emotional and mental health; profound and multiple disabilities; and physical disabilities including multi-sensory impairment and complex health needs.

Our ambition is to contribute further to improving the education offer for all pupils and students in our communities, including those with SEND. The College offers specialist educational programmes for students aged 16 and over in College centres and satellite provision in London and the South. The Academy Trust enables us to build on and extend scope of our work in these geographical areas, so that Academy pupils can also benefit from our expertise and access a greater range of opportunities arising from our strong community and stakeholder networks.

Supporting our College and Academies, OHC&AT also operates a range of services and support including Quality and Standards, Learning Support and Business Support.

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