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Communications Admin Officer

Singlegate Primary School, London, SW19 2NT

40 days remaining to apply

• Job start date

  1 September 2026

• Closing date

  24 August 2026 at 12pm (midday)

• Date listed

  15 July 2026

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Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time: 35 hours per week, Monday to Friday. 8am to 4pm term time plus INSET days.
• Contract type: Permanent
• Pay scale: ME5

What skills and experience we're looking for

MAIN PURPOSE

• to contribute to the planning, development and organisation of communication service systems and procedures

• to assist in the implementation of the school’s communications strategies, marketing communications and public relations activities both internal and external

• to maintain accurate record keeping systems, and ensure that Parentmail and Parentpay are updated with leavers and joiners

• to be responsible for all extra-curricular bookings and related communication

• To offer a warm and welcoming approach to all visitors, families, staff and children when contacting and communicating with the office

MAIN DUTIES

Administration

• to word process and complete complex IT based tasks

• to prepare and collate all information that supports the better organisation of any curricular activity for both staff and families

• to communicate First Aid incidents via Parent Mail to families

• to be responsible for all communication regarding extra-curricular activities and educational visits to families

• to book transport tickets through TFL School Party Scheme for planned educational visits

• to chase parental consent and payments and run relevant reports from ParentMail and ParentPay

• to be responsible for all booking systems that involve parental involvement

• to work in partnership with the Office Manager and Director of Operations in the planning of residential trips and educational visits

• to undertake the administration of complex procedures e.g. collation of school reports, other school documentation

• to operate relevant equipment/complex ICT packages

• to undertake financial procedures e.g. raising official school orders and invoices

• to be responsible for the collation of daily lunch numbers for both children and staff and communicate effectively with the Kitchen Leader

• to produce personalised dietary need cards for any child with a dietary need and ensure classes have coloured lanyards for those with a dietary requirement

• to be responsible for the management of Parent Pay and chasing payments for school lunches and educational visits and passing to the Director of Operations, when debts remain unpaid

• to communicate effectively with all members of staff regarding stationery needs and resourcing

• to support internal ‘house-keeping’ of a busy school office to include answering phones, photocopying, basic first aid, contact with families

• to produce exercise book labels for all classes at the start of each term and for new in year starters, and during the term as required and directed by class teachers

• to complete daily updating for the After School Club class door lists daily with attendees as directed by the Office Manager

• to undertake any administrative duties commensurate to the position

RESPONSIBILITIES

• to be aware of and comply with policies and procedures relating to safeguarding, health and safety, confidentiality and data protection and critical incidents procedures, reporting all concerns to the Director of Operations

• to be aware of and support equal opportunities for all

• to contribute to the overall ethos/work/visions of the school

• to establish constructive relationships and communicate with other agencies/professionals

• to participate in training and other staff developments activities as required

• to attend and participate in relevant meetings as required

• to be part of the Performance Management process

QUALIFICATIONS/TRAINING

• to have very good Mathematics, English and ICT skills

KNOWLEDGE/SKILLS

• to have a full working knowledge of relevant policies/codes of practice and awareness of relevant legislation

• to have very good ICT skills

• to participate in development and training opportunities

• to have the ability to communicate well with children and all adults

• to work constructively as part of a team, understanding school roles and responsibilities and your own position within these

• to contribute to the wider life of the school (e.g. attendance at school fair, planned events, as appropriate)

• to self evaluate learning needs and actively seek learning opportunities

What the school offers its staff

We offer:

• Hardworking pupils who love learning
• A friendly and supportive working environment
• Excellent professional development opportunities across the three schools
• Dedicated and supportive Senior Leadership Team and governors
• Employee Assistance Programme

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

Please complete the online application.

CVs will not be accepted for this application.

About Singlegate Primary School

• Organisation type: Local authority maintained school, ages 3 to 11
• Education phase: Primary school
• Size: 642 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• Website: Singlegate Primary School website
• Email address: ddoel@singlegate.merton.sch.uk
• See more jobs: teaching-vacancies.service.gov.uk/organisations/singlegate-primary-school

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