Data Administration Assistant

Cove School, Farnborough, Hampshire, GU14 9RN

11 days remaining to apply

• Start date details

  2nd November 2026 or 2nd January 2027

• Closing date

  4 October 2026 at 11:59pm

• Date listed

  23 September 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time: Monday to Thursday, 8.00am to 4.00pm and Friday, 8.00am to 3.30pm
• Contract type: Permanent
• Full time equivalent salary: Actual £24,546 - £27,007

What skills and experience we're looking for

We are seeking an organised and details-focused Data Administration Assistant to join our team at Cove School. Working under the direction of our Data Manager you will support the accurate and timely administration of pupil, assessment and school data.

We are looking to appoint a colleague who will:

• Accurately input, update and maintain pupil and assessment data within Arbor and other school systems
• Produce, download, check and distribute reports and data outputs as required
• Support the administration of assessment cycles, including preparing mark sheets, assessment templates, target data and reports
• Assist with the analysis and checking of assessment, examination and progress data, ensuring information is accurate before circulation
• Monitor data submissions from teaching staff and follow up on outstanding information to ensure deadlines are met
• Maintain accurate records relating to KS3 and KS4 assessment, vulnerable groups and other key pupil information
• Support the production, collation and distribution of pupil reports and interim grades
• Assist with school admissions, including updating Arbor, creating pupil records, maintaining contact details and supporting new-starter and leaver processes
• Process changes to classes, rooms, timetable, interventions and extra-curricular activity
• Support maintaining accurate records for pupils attending alternative provision, dual registration or reduced timetables.
• Support the administration of pastoral systems within the school to support character education
• Support the transfer of pupil information and CTFs to receiving schools.
• Assist with the school census and other statutory returns, working under the guidance of the Data Manager
• Maintain and update FSM information using Hampshire OFSM and process parent updates through the Arbor Parent App
• Support data checking exercises and ensure information is handled securely and in accordance with GDPR and school policies
• Maintain the school firebox and undertake other administrative duties relating to pupil data as required

The successful candidate will:

• Be confident working collaboratively with a range of teams and staff and be able to respond to ad hoc requests from SLT and teachers in a timely manner
• Have excellent ICT skills, particularly within Excel and have the ability to learn and use new systems effectively
• Have strong attention to detail
• Understand the importance of confidentiality when working with sensitive information
• Keep abreast of current guidance, requirement and good practice in relation to target setting and the effective use of data
• Be able to use initiative and to work without supervision to meet deadlines while coping with frequent interruptions
• Have experience of producing statistical analysis (desirable not essential)
• Willing to cover any other duties as required
• Actively safeguard and promote the welfare of all children
• Adhere to all school policies, procedures and safeguarding requirements

Experience working within a school environment would be advantageous but not essential.

What the school offers its staff

• To be part of a school which has a real ‘team approach’ where you will be valued and supported
• Enrolment to the Local Government Pension Scheme
• Lifestyle discounts through our employee ‘Lifestyle Savings Platform'
• Access to free staff wellbeing service via our provider ‘HA Wisdom Wellbeing’
• Onsite parking

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Cove School and Hampshire County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to an Enhanced Disclosure and Barring Check as well as other relevant pre-employment checks.

Applying for the job

This job requires you to download an application form, you will be able to upload the application once complete.

CVs will not be accepted for this application.

About Cove School

• Organisation type: Local authority maintained school, ages 11 to 16
• Education phase: Secondary school
• Size: 1007 pupils enrolled
• Age range: 11 to 16
• Ofsted report: View Ofsted report
• Website: Cove School website
• Email address: s.downham@coveschool.uk
• Phone number: 01252 542397
• See more jobs: teaching-vacancies.service.gov.uk/organisations/cove-school

Cove School is a larger-than-average, co-educational secondary school for students aged 11–16, located in the north of Hampshire. As a local authority-maintained school, we are ideally situated within easy reach of London, the historic city of Winchester, and the stunning landscapes of the New Forest.

We are a forward-thinking, caring, and – above all – happy school. Our students, from a wide range of backgrounds and abilities, are ambitious and work hard to achieve high standards. We are equally ambitious for our staff and take great pride in the comprehensive support and high-quality professional development (CPD) we provide, especially for those new to the profession or joining our team for the first time. We believe that motivated, well-supported staff are key to every student’s success.

Our extra-curricular offer is extensive, with students participating in a wide variety of sports, music and drama productions. Beyond this, we run a vibrant programme of clubs and activities all of which contribute to a rich and inclusive school experience.

We are also proud to host a specialist unit for students with hearing impairments, with all classrooms equipped with specialist audio equipment to ensure an inclusive learning environment.

We invite you to explore our website – www.coveschool.uk – for a glimpse into life at Cove School and what it means to be part of our vibrant community. To truly experience the atmosphere, we warmly encourage you to visit us during a normal school day and see our staff and students in action. We hope you’ll be inspired to apply and become part of the exciting journey we are on.

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