Data Assistant and Exams Assistant
Chislehurst School for Girls, Chislehurst, Kent, BR7 6HE11 days remaining to apply
Start date details
As soon as possible
Closing date
16 November 2026 at 9am
Date listed
5 November 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time: 25 hours a week 39 weeks a year
Contract type
- Permanent
Full time equivalent salary
- £33,127
Actual salary
- £20,006
Pay scale
- NJC 5 Point 11
What skills and experience we're looking for
We are looking for a colleague who:
- Is a skilled and hardworking administrator with a passion for supporting with school processes
- Consistently models professional working practices
- Wants an exciting opportunity to work in a vibrant and diverse organisation
What the school offers its staff
In return we will offer you:
- A dedicated and supportive staff team
- Polite and welcoming children and families
- A working environment where everyone is valued and respected
• Excellent CPD within the school and across the Trust
Further information about the job
Job Purpose The Examinations and Data Assistant plays a vital role in ensuring the smooth, secure, and compliant running of all internal and external examinations. Key functions
Preparation and Planning
- Assist in the creation and distribution of detailed examination timetables for students and staff
- Support the registration of candidates for public examinations, ensuring accuracy and adherence to awarding body deadlines
- Liaise with subject leaders and curriculum staff to confirm exam entries and special arrangements
- Prepare seating plans, room allocations, and invigilation schedules in line with JCQ and awarding body regulations
Exam Materials and Logistics
- Ensure the secure receipt, storage, and handling of examination papers and materials
- Organise and prepare exam venues, ensuring all necessary equipment and resources are available
- Always maintain confidentiality and security of exam content
During Examinations
- Support the running of exam sessions, including acting as an invigilator when required
- Monitor exam conditions to ensure full compliance with JCQ regulations and school policies
- Respond promptly and professionally to any issues or incidents during exams, escalating where necessary
Access Arrangements and Special Considerations
- Assist in implementing access arrangements for students with additional needs, in collaboration with the SENCO and Exams Officer
- Ensure appropriate support and adjustments are in place for eligible candidates
Post-Examination Duties
- Assist with the collection, checking, and secure dispatch of completed exam scripts to awarding bodies
- Support the processing and distribution of results to students and staff, ensuring accuracy and confidentiality
- Help manage post-results services, including reviews of marking, access to scripts, and appeals
- Maintain accurate records of entries, results, and communications with exam boards
Internal Exams and Assessments
- Support the Exams Officer in planning and coordinating internal exams and mock assessments
- Assist with rooming, invigilation, and logistics for internal assessments
- Ensure that internal exam data is accurately recorded and reported
Census and Student Data Management
- Gather, verify, and prepare student data for census submissions in line with DfE requirements
- Ensure accurate and up-to-date student records, including processing admissions, leavers, and transfers from other schools
- Maintain academic management areas of SIMS, ensuring data integrity and consistency
- Work closely with pastoral and administrative teams to ensure student data reflects current enrolment and curriculum structures
- Maintaining details of students’ records e.g. UPN numbers
Curriculum Support
- To support the Data Manager in importation of data into School Management Information Systems and supporting platforms
- To produce data reports and analysis at the request of the Data Manager and/or Middle or Senior Leaders
- To maintain the accuracy of 4Matrix
- To support the production and distribution of academic student reports to wider stakeholders, including parents
General Duties
- To adhere to the policies and procedures of Lumero Educational Trust
- To make a positive contribution to the wider life and ethos of the school
- To demonstrate consistently the positive attitudes, values and behaviour which are expected within the school community based on mutual respect between students and staff
To work with flexibility, resourcefulness and initiative, undertaking any duties at the reasonable request of the Headteacher
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
Apply for the job by following the link below.
CVs will not be accepted for this application.
View advert on school website (opens in new tab)Additional documents
If you need these documents in an accessible format, please contact the school.
About Chislehurst School for Girls
- Organisation type
- Academy, ages 11 to 18
- Education phase
- Secondary school
- Size
- 1227 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- Email address
- aedmunds@iniciotrust.org
Chislehurst School for Girls is a non-denominational secondary academy based in Kent, for girls aged 11-18. The school has a rich history spanning decades and is situated in the idyllic town of Chislehurst.
It was originally founded in 1896 as Sidcup High School and was more recently known as Beaverwood School for Girls. The secondary school was renamed in 2014 as Chislehurst School for Girls.
At Chislehurst School for Girls, it is believed that each student has strengths. Through care and knowledge of every individual pupil, teachers strive to develop these strengths. The secondary school’s vision for the future is combined with the traditional values that it believes society respects.
Chislehurst School for Girls has a strong belief in good discipline and it ensures that students know what is expected of them. Pupils have access to a grammar-style curriculum, through the school’s Grammar Stream.
School location
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