This job expired on 10 December 2023 – see similar jobs

  • Start date details

    Subject To Notice

  • Closing date

    10 December 2023 at 11:59pm

  • Date listed

    27 November 2023

Job details

Visa sponsorship

Visas cannot be sponsored

Working pattern

Contract type


Full-time equivalent salary

£21,254 - £22,913/ S5 – S10

What skills and experience we're looking for

We are looking for a Departmental Administrator to lead on all administration task for their dedicated departments within the school including admissions, organising PCRs, attendance monitoring and maintenance of the pupil database and to work as part of the administrative team to help the school in attaining its aims and objectives.

Key responsibilities:

  • To work with the other Departmental administrator to ensure the timely and accurate submission of the school’s census.
  • Assisting the department with the ordering of academic and supplies, including raising purchase orders, obtaining approval for orders, and placing orders with suppliers.
  • Liaising with internal caterers and external providers as required
  • Occasionally assisting the site staff with event set up and administrative tasks
  • Undertaking word processing of various documents generated within the department.
  • Organise and maintain pupils file system for the department
  • Organising up to date information and entitlement of free school meals.Writing to parents, liaising with the LEA and maintaining filing system for reminders for the relevant departments.
  • Liaise with local authorities, parents, senor leaders with reference to arrangement of initial visits, assessment visits, admission/non-admission into the relevant departments
  • Responsible for reviewing documentation to make an initial decision as to whether a referral is appropriate and if so which of the Academy Schools would best meet the pupil’s needs
  • Preparing the documents for the admissions panel
  • Liaising with local authorities and senior leaders regarding referrals, ensuring that local authorities receive a response within the appropriate timescale
  • Maintaining records of pupils who have left the Academy, including details of their new placements
  • Occasional Reception cover may be required
  • Ensuring that pupil records, including safeguarding files, are passed to the new placements within 2 weeks of their leaving the Academy

What the school offers its staff

  • About Flourish Learning Trust

    With an ethos based on enjoyment, achievement and wellbeing for all,Flourish Learning Trustseeks to open up the world for children and young people with SEND. Located in Waltham Forest,the Trust comprisesJoseph Clarke School(for children with vision impairment and /or additional needs),Whitefield School(for pupils with complex needs including autism, learning difficulties and sensory and physical impairments),Professional Development Services and the highly successful Project SEARCH East London.

    We are expert in serving children and young people with SEND and giving them the tools, skills and confidence to move on to the next stages of their education and lives.

This job post has expired.

About Whitefield School

School type
Academy, ages 2 to 19
School size
358 pupils enrolled
Age range
2 to 19
Phone number

Special Educational Needs

Arranging a visit to Whitefield School

To arrange a visit and increase the chance of a successful application email flourishlearningtrust@hays.com.

School location

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