This job expired on 26 June 2024 – see similar jobs

  • Start date details

    As soon as possible

  • Closing date

    26 June 2024 at 9am

  • Date listed

    19 June 2024

Job details

Job role

  • Administration, HR, data and finance

Visa sponsorship

Visas cannot be sponsored

Working pattern

Full time: Pattern: Full Time (standard hours 9am – 5.30pm)

Contract type


Full-time equivalent salary


What skills and experience we're looking for

Key Requirements:

  • Project/Event management and/or equivalent work experience
  • Excellent project management skills with attention to detail, and ability to handle multiple projects/ stakeholders
  • Excellent IT skills, with specific skill in using Microsoft Office applications (especially proficient PowerPoint, Excel and SharePoint
  • Strong experience of planning complex event schedules and calendar management
  • Strong experience of project and/or in-person and virtual large-scale events management
  • Strong written and oral communication skills including the ability to: write effective copy, proofread, and produce comms for diverse audiences
  • Excellent communication upwards, influencing skills and the ability to build positive working relationships quickly
  • A person who thrives off participants on our learning programmes having a seamless experience
  • Takes initiative in everything they do and shows a willingness to go the extra mile
  • Internally motivated and committed to driving up standards of work

What the school offers its staff


  • 27 days annual leave plus bank holidays, rising with each year of service up to 30 days after 3-years’ service. This entitlement is pro rata for part time employees. This entitlement excludes bank holidays
  • Full office closure between Christmas and New Year
  • Hybrid working, with currently two days a week in our state-of-the-art office in West London working alongside colleagues
  • Regular social events, monthly free breakfast, and daily fruit
  • A flexible approach to working with understanding and consideration for work life balance and personal commitments
  • As an Ark employee, you will have the opportunity to be part of the TPT (The Pension Trust) scheme, our workplace pension scheme where we make an 11% contribution; you are not required to contribute towards this scheme unless you choose to. Depending on your role you may also be entitled to LGPS which is a defined benefit scheme where you contribute a percentage based on how much you earn (as do we) in exchange for a guaranteed amount in your pension pot every year
  • Access to high-quality professional learning throughout your career, offering both face-to-face sessions and a bespoke online learning platform
  • Access to Ark Rewards scheme offering savings from over 3,000 major retailers, interest-free loans available for season tickets or a bike, gym discounts offering up to 40% off your local gym and free eye tests

Further details about the role

Reports to: Head of Delivery

Location: Currently operating hybrid working in our West London Office (events permitting)

Contract: Permanent

Pattern: Full Time(standard hours 9am – 5.30pm)

Closing date:26/06/2024 at 10am

Interviews: Interviews will be arranged as suitable candidates are identified, so early application is strongly advised


About the role:

It is an exciting time to join the Ark Learning Institute team. Ark Learning Institute is the centre of excellence for professional development for Ark Schools. We design and deliver pioneering development programmes to develop all ~4000 colleagues across the entire organisation. From our Ofsted ‘Outstanding’ initial teacher training programme; to our transformative approach to developing teachers and leaders and the central team; to our mission-driven apprenticeship and operations offer as well as delivery of golden thread qualifications.

We are looking for someone with experience in large scale event and project coordination looking to develop their skills further. They would:

  • Provide effective operational support for the delivery of our large-scale network events (between 2000-4000 attendees) and smaller training initiatives (virtual and in-person)
  • Provide project support to cross-team change and improvement initiatives
  • Provide day to day support with the management of our LMS (Thinqi) and improve the ways we use it

This role will be at the heart of providing effective operational and event support to initiatives that are instrumental into making Ark Learning Institute’s vision into reality -unlocking the full potential of the pupils we serve through transformative professional development for all.

The successful candidate will get personalised development throughout their journey with Ark, and fully funded opportunities to further professional qualifications. We will be happy to support the successful candidate through a formal apprenticeship programme in an Event/Project Management related programme if that would be of interest.

Key Responsibilities:

  • Being the first point of contact for our events, making sure to be a great ambassador for the Ark Learning Institute and providing excellent and seamless event experience
  • Project managing the creation of event agendas/schedules and making sure any potential clashes are considered
  • Working with schools and external venues to manage resources required (i.e. AV and catering)
  • Liaising with external vendors and training providers by forming great working relationships with our partners
  • Keeping track of and monitoring event expenditure ensuring events are delivered to budget
  • Producing high quality event communications through varied means – newsletters, intranet, e-mail and announcements through our LMS
  • Providing operational support to project groups by managing project documentation, preparing materials, scheduling meetings and others
  • Supporting the collation of project requirement and briefs
  • Conducting research to support project decision making
  • Be involved in creating e-learning content (full support given)
  • Encourage user engagement by executing targeted campaigns and featuring relevant/new content
  • Keep track of and review user feedback and issues identified to maintain and update the platform Help and FAQ pages
  • Identify opportunities for platform feature developments to improve user experience

Commitment to safeguarding

Ark is committed to safeguarding and promoting the welfare of children and young people. In order to meet this responsibility, we follow a rigorous selection process to discourage and screen out unsuitable applicants.

All employees must undertake an enhanced DBS check. You are required, before appointment, to disclose any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. Non-disclosure may lead to termination of employment. However, disclosure of a criminal background will not necessarily debar you from employment - this will depend upon the nature of the offence(s) and when they occurred.

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About Ark Schools

Multi-academy trust

We’re an international charity, transforming lives through education. We exist to give every young person, regardless of their background, a great education and real choices in life. In the UK, we’re a network of 39 schools, educating around 28,500 pupils in areas where we can make the biggest difference and we’re recognised as one of the highest achieving academy groups in the country. We want to change the lives of children everywhere, not just in our own schools. So, we create and incubate Ventures designed not only to help pupils in Ark schools, but also to improve education systems.

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