Events Assistant & Administrator

Flying High Trust, Nottingham, NG9 6RY

20 days remaining to apply

• Start date details

  Week commencing 2nd June 2025

• Closing date

  21 April 2025 at 5pm

• Date listed

  26 March 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time, part time
• Contract type: Fixed term
• Full-time equivalent salary: £21,228.87 - £21,908.81 Annually (Actual) Grade 3, points 5-7 (£24,790 - £25,584FTE)

Events Assistant & Administrator job summary

Are you an organised and proactive individual with a passion for event coordination and administration? Do you thrive in a dynamic environment where your skills can make a significant impact? If so, we have the perfect opportunity for you!

About Us:

Flying High Partnership is a multi-academy trust committed to creating unique, exceptional, and sustainable schools that inspire communities and empower children. Our mission is to make every day count, and we achieve this through meaningful partnerships, collaboration, and a relentless focus on continuous improvement.

The Role:

As the Events Assistant & Administrator, you will play a crucial role in fostering a professional and conducive learning environment. Your expert communication, administrative, and coordination skills will ensure that the Training and Development (Futures) Team can operate strategically and make a significant impact across the partnership. By providing seamless support, you will help create an atmosphere where both the team and attendees can thrive.

Event Assistance:

• Support in organising and supporting events hosted by the Partnership.
• Assist in creating event materials, including flyers, invitations, programs, and signage.
• Coordinate event registrations and bookings, including attendee lists and communication.
• Support on-site event management, ensuring smooth execution and attendee satisfaction.
• Accurately log all delegate attendance for all training and events.

Front of House Duties:

• Serve as the first point of contact for delegates and visitors, providing a warm and professional welcome.
• Maintain consistent high standards of customer service.
• Ensure the reception area and training spaces are tidy and presentable at all times.
• Answer and direct phone calls, taking messages and handling inquiries.
• Embody the professional space to enable learning to happen, ensuring attendees feel welcomed and supported.

Administrative Tasks:

• Provide general administrative support to the Futures team, including scheduling meetings, minute taking, and arranging travel.
• Manage room bookings and maintain the Partnership’s training and events master schedule.
• Organise and maintain files, records, and databases.
• Prepare and distribute event-related materials, such as agendas, presentations, and training materials.
• Assist with data entry and reports.

What We Offer:

• A significant career development opportunity within a supportive and ambitious team.
• The chance to see the direct impact of your work on schools and children.
• A commitment to your professional growth through continuous professional learning (CPL) opportunities.
• A positive and collaborative working environment where your contributions are valued.
• Access to a comprehensive benefits package which includes retail and leisure discounts, car leasing, and our employee assistance programme.

We are looking for someone who:

• Has experience in event coordination or a similar administrative role.
• Is a skilled communicator with strong organisational and administrative abilities.
• Is proficient in using a wide range of IT resources to support administration and efficiency.
• Pays exceptional attention to detail and ensures accuracy in all tasks.
• Can effectively prioritise and manage their workload independently.
• Is committed to the mission, culture, and values of the Flying High Partnership.

Early application is strongly encouraged as we reserve the right to close the advert ahead of the closing date.

Our organisation is committed to safeguarding and promoting the welfare of children and expects all staff and post-holders to share this commitment. We are committed to equality of opportunity for all staff and applicants. Applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, and marriage and civil partnerships.

No agencies please.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children and expects all staff and post holders to share this commitment.

We are committed to equality of opportunity for all staff and applicants. Applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About Flying High Trust

• Type: Multi-academy trust
• Website: Flying High Trust website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/flying-high-trust

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