Exams & Administration Officer

Dean Trust Wigan, Wigan, Greater Manchester, WN5 0DQ

13 days remaining to apply

• Start date details

  TBC

• Closing date

  17 September 2026 at 8am

• Date listed

  4 September 2026

Job details

• Job role:
  • Administration, HR, data and finance
  • Other support role
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full time equivalent salary: 25,944.00 - 29,343.00

Exams & Administration Officer job summary

The Dean Trust is seeking to appoint a talented and enthusiastic Exams and Administrator Officer to join our dedicated team at Dean Trust Wigan to support our Exams and Admin Teams.

If you have a background in Exams and/or Administration, we'd love to hear from you. Previous experience working in a school isn't required - we'll provide the support you need to transition into the role.

This is a fantastic opportunity to use your practical skills in a rewarding career, helping to inspire young people and make a real difference in the local community.

If you're ready for a change of pace and want your skills to have a lasting impact, we'd encourage you to apply!

Main Purpose of the Job:

The post holder will work with the Deputy Headteacher for Assessment & Reporting and:

Assist in the data collection and production of school reports for KS3 and KS4

Assist in creating and maintaining faculty tracking systems and reporting relevant MIS data when required

To be responsible for managing the efficient and effective administration of all internal and external examinations within the school

Provide wider administration support when requested from the Headteacher, Senior Leadership Team or Assessment Lead

Key Responsibilities:

Data and Assessment

Assist in management, preparation and maintenance of MIS assessment manager and profiles

Assist in management and production of interim and annual reports to parents in all year groups and to use data gathering from the reports

Support the work of other administrators when required

Assist in management of pupil progress and assessment windows in line with the school assessment cycle

Assist in the school process for producing reports to parents

Contribute to the statutory School Census Returns, co-ordinating with appropriate personnel to ensure data is accurate and complete

To be the first point of contact for parents with queries about reports

To prepare data to import into SISRA and other analysis tools

To liaise with the Assessment Lead to ensure all external examination impact is accounted for

Assist in production of termly assessment updates for specific groups of pupils for all year groups e.g.: SEN, CLA & pupil premium, providing key analysis and actions

Assist in management, collation and distribution of assessment, conduct & concern reports to parents, form tutors and heads of learning after every data collection

To be a point of reference to provide staff, parents and other agencies with data on request

Assist in CATS administration by purchasing tests, setting up students and distributing results to interested parties

To help to ensure all data is supplied in advance of pupil progress evenings and provide support where required

Examinations

In liaison with the Assessment Lead, manage arrangements for the overall smooth running of internal and external examinations, ensuring that all related administration and preparation is undertaken

Help to prepare and maintain exams calendar and key dates for staff to ensure deadlines are met

To co-ordinate access arrangements with the SEN Department

Responsible for safe receipt and secure storage of confidential materials, including safeguarding of sensitive information regarding candidates

Receipt of certificates and prepare for presentation evening

Help to disseminate examination information to staff, pupils, parents/carers, invigilators, including exam and invigilation timetables, regulations, guidelines and querying results

Help to disseminate information to all SLT and Heads of Curriculum pertaining to examinations

Organise the school’s external invigilators, including training and ensuring up to date information is provided to them

Daily Cover Support

In liaison with the SLT line link, manage and organise cover for absent staff both teaching and non-teaching.

Organise and provide induction and support for supply staff both teaching and non-teaching.

Provide administration support as and when required

All employees have the responsibility to:

Ensure any documentation produced is to a high standard and is in line with the brand style

Be aware and comply with policies and procedures relating to Safeguarding, child protection, health, safety and security, confidentiality and data protection, reporting all concerns to the appropriate person

Participate in training and other learning activities as required

Participate in the Academy’s Performance Management process

Provide appropriate guidance and supervision and assist in the training and development of staff as appropriate

To promote the area of responsibility within the Academy and beyond

To represent the Academy at events as appropriate

To support and promote the Academy ethos

To undertake any other duties and responsibilities as required that are covered by the general scope of the post

To undertake any other reasonable duties at the request of the Chief Executive & Academy Principal, Executive Headteacher and Headteacher

 

For more information about the role please contact us on 01942 511987 or email dtwoffice@deantrustwigan.co.uk.

Thank you again for your interest in working for The Dean Trust. We look forward to hearing from you.

We are an Equal Opportunities employer committed to ensuring inclusion, diversity and equality of opportunity. We welcome applications from a diverse range of candidates including those from underrepresented groups, and/or with protected characteristics.

The Dean Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to pre-employment safeguarding checks, including an enhanced Disclosure and Barring Check.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): Childcare disqualification, Disclosure and Barring Service (DBS), Medical, Online and social media, Prohibition from teaching, Right to work, Satisfactory references, Suitability to work with children.

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Dean Trust Wigan

• Organisation type: Academy, ages 11 to 16
• Education phase: Secondary school
• Size: 715 pupils enrolled
• Age range: 11 to 16
• Ofsted report: View Ofsted report
• Website: Dean Trust Wigan website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/dean-trust-wigan

Dean Trust Wigan is part of The Dean Trust, which has a number of very high performing schools and a proven track record of sustained improvement. The Dean Trust’s core values include traditional academic education, excellent discipline and respect, resulting in improved attainment and progress. “Believe, Achieve, Succeed” has been embraced by all of the schools in The Dean Trust.

Ofsted October 2023- 'Pupils and staff at the school are right to identify the Dean Trust Wigan as an improving school...The school has high expectations for pupils’ academic achievement. Pupils understand how they should behave. Most pupils meet the school’s raised expectations for behaviour. In lessons, most pupils embody the school’s values of ‘be ready, be respectful, be responsible’ through their improved attitudes to learning'.

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