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Executive Assistant - CLF Professional Services Executive Team
Cabot Learning Federation, Bristol, BS15 4JTThis job expired on 22 October 2025 – see similar jobs
Job start date
15 December 2025
Closing date
22 October 2025 at 11:59pm
Date listed
2 October 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Fixed term
Full-time equivalent salary
- £31,954 - £34,860
Executive Assistant - CLF Professional Services Executive Team job summary
Job Title: Executive Assistant - CLF Professional Services Executive Team
Actual Annual Salary: £31,954 - £34,860 (CLF Grade D) Based on hours and working weeks.
Contract Type: Fixed-Term (maternity cover)
Contract Length: Fixed until 15 December 2026 or the return of the substantive postholder.
Hours: Full-time, 37 hours per week, Monday to Friday, All year-round
Additional role info: The main base for this role will be Federation House (Kingswood, Bristol), and there is an expectation that the successful candidate will work from this office most days each week. However, depending on the nature of their work and the location of the Executive Team, there is flexibility to work from home or another CLF site when appropriate.
Provisional Start Date: 15 December 2025
Your opportunity to support strategic leadership and drive operational excellence across CLF:
This is an exciting opportunity for a highly skilled and proactive administrator to join our Professional Services Executive Team, supporting the Chief Operating Officer and Directors of HR, IT, Finance, Estates and Facilities. You’ll play a pivotal role in enabling these leaders to deliver their strategic goals, while gaining insight into how a Multi-Academy Trust operates at the highest level to achieve its mission for the children it serves.
Working closely with the Executive Assistant for the Education Executive Team, you’ll collaborate with leaders across the organisation and provide professional, effective and proactive support. This includes diary and travel management, meeting coordination, document development, and administrative support for a national collaborative network of education professionals. The role is based at Federation House and King's Oak Academy, with a strong emphasis on office visibility and relationship-building.
About you:
You will have:
- Excellent planning and organisational skills, with the ability to manage a varied and busy workload, meet deadlines, and respond flexibly to changing priorities.
- Strong interpersonal and communication skills, with the confidence to liaise with stakeholders at all levels and handle sensitive information with professionalism and discretion.
- Proven experience in providing high-level administrative or PA support, ideally within an educational or similar environment.
- Advanced IT skills, including Microsoft Office.
- A proactive approach to problem-solving and continuous improvement, with a commitment to professional development.
- A positive, empathetic and collaborative attitude, with a passion for supporting inclusive education.
Applicants are advised to refer to the full requirements of the role in the attached job description and person specification prior to submitting an application.
Why work in CLF’s Central Professional Services Executive Team?
In this role, you’ll be a key part of our Central Executive Support function – enabling strategic leadership across our trust. You’ll work alongside experienced professionals in a dynamic, collaborative environment, with opportunities to develop your skills and contribute to meaningful change.
We offer:
- A chance to expand your executive support experience in the education sector.
- Leadership in administrative support for senior colleagues, including diary management, meeting coordination, and document production.
- Flexible, hybrid working arrangements across Federation House, King's Oak Academy, and other CLF sites.
- Career development opportunities within the Central Professional Services Team and wider trust.
Why work at CLF?
We are a diverse and inclusive community of 36 academies across five cluster regions in the South West that is committed to excellence and making a positive impact. Our people bring unique perspectives, but we’re all driven by a shared moral purpose and a passion for making a positive impact, whether in a teaching, leadership or support role. We’re proud to foster a culture where everyone can thrive, feel valued, and make a meaningful difference to the lives of others.
We are an equal opportunity employer and proud to serve a diverse student population and our communities. We strongly believe that representation matters and so encourage applications from underrepresented and global majority groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.
We aim to remove any barriers to employment, ensuring everyone can compete on equal terms. Job share, part-time and flexible working opportunities will be considered.
What we can offer you:
- Access to a generous pension through the Local Government Pension Scheme (LGPS).
- Generous annual leave.
- A comprehensive induction and ongoing commitment to wellbeing and career progression, through a range of training, apprenticeships and in-role/wider-trust development opportunities.
- Well-being support through an Employee Assistance Programme.
- Health benefits, including wellness sessions, gym discounts, and flu jabs.
- A range of generous family leave options, including above industry average occupational maternity pay.
- Additional benefits like cycle to work scheme, on-site parking plus many more!
Recruitment timeline:
- Closing Date: 22 October 2025 @11.59pm
- Shortlisting: 23/24 October 2025
- Interviews: 06 November 2025
We welcome visits from potential candidates. If you would like to arrange a school visit prior to the closing date, please contact the academy/site directly to arrange a suitable appointment.
As part of our commitment to Keeping Children Safe in Education (KCSIE), we do not accept CVs – a full education and employment history must be provided through our application form.
Skilled Worker visas cannot be sponsored through this role.
We reserve the right to close this vacancy early, should we receive a high level of interest in the role. Therefore, candidates are advised to apply at their earliest convenience to avoid missing out.
Further information about the job
Commitment to safeguarding
The Cabot Learning Federation are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
The successful applicant will, in accordance with statutory guidance, be subject to a comprehensive pre-employment checking process including references from current and previous employers, health, right to work in the UK and a child disqualification check. The checks will also include an enhanced DBS check and a further check against the appropriate barred list.
About Cabot Learning Federation
- Type
- Multi-academy trust
Cabot Learning Federation (CLF) is a diverse West Country multi-academy trust which is home to 36 schools operating in five clusters in Bristol, Gloucestershire, South Gloucestershire, North Somerset and Somerset.
The CLF is unique due to its tight geographical concentration, the diversity of the communities it serves, and the variety of educational provisions it offers. We are one of the largest and most respected trusts in the South West and hold national as well as regional recognition due to the breadth and influence of strong practice in our trust.
Our collaborative culture, driven by a strong moral purpose, is key to our success. We believe strong collaboration can drive school improvement and embed excellence in our academies. Our team is united with the common goal of delivering outstanding educational experiences and promoting the life chances of the young people in our academies now and in the future.
Following a recent period of growth, we are proud to serve circa 18,000 pupils who all attend one of our 10 secondary academies, 17 primary academies, an all-through provision, a studio school, a discrete post-16 provision, three special schools and two alternative provisions spanning the age ranges.
The CLF is an equal opportunity employer and is proud to serve a diverse student population and their communities. We actively encourage applications from underrepresented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion. To ensure our leadership team is fully representative of the people we serve, we are encouraging applications for this role from global majority communities.
We are proud to be part of a diverse region and celebrate the richness of cultures, faiths and backgrounds of our students. We aim to develop a curriculum that is responsive to our pupils’ needs and reflects their diverse interests and backgrounds.
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