Executive Assistant – Data Protection & Information Governance
Ealing, Hammersmith and West London College, Gliddon Road, London, W14 9BL16 days remaining to apply
Start date details
As soon as possible
Closing date
4 September 2026 at 12pm (midday)
Date listed
19 August 2026
Job details
Job role
- Administration, HR, data and finance
- Business support, administration and corporate services
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 36 hours Mon-Fri
Contract type
- Permanent
Pay scale
- £35,827 – £38,754 per annum
What skills and experience we're looking for
About the Role
We are looking for an organised, proactive and highly capable Executive Assistant to join our Executive Services team at West London College.
Working closely with the Data Protection Officer and Chief Operating Officer, you will provide executive and administrative support while coordinating key data protection and information governance activities.
This is an excellent opportunity for someone who enjoys working with confidential information, managing competing priorities and ensuring work is completed accurately and on time.
Responsibilities
Data Protection & Information Governance:
- Coordinate and administer Freedom of Information (FOI) requests and data protection rights requests, including Subject Access Requests (SARs), ensuring statutory and internal deadlines are met.
- Manage shared information-rights inboxes, liaising with colleagues across the College to gather information and support accurate, timely responses.
- Handle personal, confidential and sensitive information with discretion and in line with College policies and legal requirements.
- Support the Data Protection Officer with the administration of the College's data protection responsibilities.
- Support the secure processing, storage, retrieval, retention and disposal of information in line with information governance and data protection requirements.
- Support the effective management and retrieval of College records, including electronic and paper-based documentation.
- Use e-discovery and information management systems, including Google Vault and Microsoft Purview, to support records management, information retrieval and audit readiness. Full training will be provided.
- Maintain high standards of confidentiality, data integrity and information security across Executive and College records and communications.
Executive Office Support:
- Provide effective administrative support to the Data Protection Officer, Chief Operating Officer and wider Executive Team.
- Monitor and coordinate requests and important matters from internal and external stakeholders, ensuring information is communicated accurately and actions are followed up.
- Prepare, organise and maintain correspondence, documents and records, ensuring information is appropriately filed and readily accessible.
- Liaise confidently and professionally with colleagues and external contacts, handling sensitive matters with tact and discretion.
- Support the coordination, production and distribution of the termly College magazine, including liaising with contributors, collating content and managing deadlines.
About you
We are looking for someone who is:
- Highly organised, with excellent attention to detail and the ability to manage competing priorities and deadlines.
- An experienced administrator who can work independently and take ownership of tasks from start to finish.
- Confident handling confidential, sensitive and personal information.
- A clear and professional communicator, with strong written and verbal communication skills.
- Comfortable working with data, digital systems and large volumes of information.
- Able to build effective working relationships with colleagues and stakeholders at all levels.
- Discreet, dependable and able to exercise sound judgement when dealing with sensitive information.
- Proactive and solution-focused, with the ability to identify what needs to be done and follow matters through to completion.
Desirable experience
Experience of any of the following would be advantageous:
- Data protection, GDPR or information rights.
- Freedom of Information (FOI) or Subject Access Requests (SARs).
- Information governance, records management or compliance.
- Google Vault, Microsoft Purview or similar information management systems.
- Working in a public sector, education, regulated or similarly complex environment.
Education sector experience is not essential. We are interested in candidates who can demonstrate strong transferable administrative, organisational, teamwork and information-handling skills.
What the college offers its staff
Excellent employment benefits, including generous annual leave, hybrid working, a public sector pension scheme, Perkbox discounts, EAP and excellent opportunities for continuing professional development (CPD).
Flexible working opportunities
Further information about the job
Equality, Diversity and Inclusion
The College has a strong commitment to working towards the implementation of equality of opportunity in both service delivery and employment. The College’s mission and strategic objectives directly support this aim. All employees are required to actively support the development, dissemination and implementation of this aim and related policies and programmes.
Recruitment Process
The email account you use to apply will be used for all recruitment communication. Please ensure that you use an email account that you regularly monitor. All application forms must be fully completed, including a full record of education and employment history. Incomplete applications will not be considered for shortlisting. The salary for this position is inclusive of London weighting.
We may close this vacancy early if we receive enough applications, so we encourage you to submit yours promptly. If you don’t hear from us within 2–3 weeks after the closing date, please know that, unfortunately, you have not been shortlisted this time. We truly appreciate your interest and hope you’ll consider applying for future opportunities with us.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
Apply for the job by following the link below.
CVs will not be accepted for this application.
View advert on college website (opens in new tab)Additional documents
If you need these documents in an accessible format, please contact the school.
About Ealing, Hammersmith and West London College
- Organisation type
- FE College, ages 16 to 99
- Education phase
- Sixth form or FE college
- Size
- No information available
- Age range
- 16 to 99
- Ofsted report
- View Ofsted report
- Email address
- recruitment@wlc.ac.uk
West London College is a Further Education college with three centres located in Ealing, Hammersmith and Southall. For nearly 150 years, we have been providing training and development in the area, helping over 10,000 students achieve their career goals each year.
Our Mission, Vision and Values
Our Mission
Aiming high, Changing lives.
Our Vision
To be a vibrant, innovative, diverse and sustainable college empowering learners to succeed and positively impact society.
Our Values
-
Ambition
We will challenge ourselves and others to always aim high, enabling our learners, staff and partners to achieve high expectations and ambitious goals. -
Inclusion
We will be welcoming, supportive and our commitment to equity, diversity and inclusion will underpin everything we do. -
Collaboration
We will work in impactful teams and partnerships, both internally and externally, to respond to the opportunities and challenges we face. -
Accountability
We will all take personal responsibility for driving success, overcoming barriers and finding solutions. -
Innovation
We will be innovative in our thinking and will invest in new technologies and practices helping our learners and staff to excel.
College location
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