Executive PA and HR Coordinator

Wirral Grammar School for Boys, Wirral, Merseyside, CH63 3AQ

This job expired on 24 June 2022 – see similar jobs

  • Expected start date

    As soon as possible

  • Application deadline

    24 June 2022 at 12:00pm

  • Date listed

    7 June 2022

Job details

Working pattern

Contract type



£25,419 - £27,514

Executive PA and HR Coordinator job summary

Executive PA and HR Coordinator
Salary £25,419 - £27,514 - 36 Hours per week (Full time)
This includes 30 days holidays plus bank holidays
Responsible to: School Business Manager
Core Purpose
Provide personal support and assistance to the Headteacher, Leadership Team and Governors in all aspects of their role, including managing and dealing with highly confidential and sensitive information relating to staff, students and the organisation.
To support the School Business Manager (SBM) in developing the support staff teams throughout the school, ensuring the smooth running of the organisation, maximum utilisation within the constraints of cost effectiveness and a positive view of the organisation from the wider community and external stakeholders.
To efficiently and effectively act as the HR function for the school, liaising with the external consultants, and provide advice and guidance to support the Headteacher to plan and take appropriate action to ensure the school is able to make the best use of available resources.
To provide effective administrative support to the governing body and its committees including minute taking and convening meetings, to provide professional advice to the governing body on governance, constitutional and procedural matters. Manage all governing body information effectively in accordance with legal requirements and ensure the governing body is properly constituted and meeting all its statutory requirements.
To contribute to the success of the school community through the on-going development of the school’s vision and values. This role commands the strictest level of confidentiality and discretion.

Main Responsibilities
• To demonstrate and promote the highest standards of administrative practice within the administrative function of the school, ensuring quality and accuracy.
• To provide administrative and secretarial support to the Headteacher and Governors including the arrangement of meetings, minute taking and drafting letters.
• Updating the Headteacher’s termly reports to Governors.
• Effective diary management to ensure there are no conflicting appointments building in appropriate meeting time and travel arrangements.
• Recruitment and retention support for all staff across the school.
• Continuous evaluation, identification and implementation of required changes to all administrative policy and procedures within the school support network enabling a more cost effective and viable support service.
• To be a source of advice for all staff regarding administrative matters.
• To ensure effective communications are in place to support the needs of the School.
• To undertake clerking duties for the Headteacher and Academy’s Governing Body as and when required.
• To work flexibly when required should support be required at events out of normal school hours.
• Undertake additional duties and responsibilities commensurate to the role, as directed by the Headteacher. Additional management of HR and payroll
• To deliver the full range of HR functions to staff.
• To support in the process of safer recruitment and selection practices across the school in line with Trust policy.
• Operating the Integrated HR and payroll system.
• Liaise proactively with colleagues as required to ensure that all contractual changes are administered effectively.
• Ensure all payroll amendments are correctly authorised, processed and recorded in conjunction with the SBM.
• To ensure all school related information is correctly processed and to resolve any anomalies that may arise.
Qualities Required
• The ability to generate an efficient and positive environment, maintain a professional and courteous service and provide a warm welcome to all.
• Show a highly organised and calm professional attitude at all times, showing a proactive not reactive attitude to the role.
• The ability to prioritise workload effectively and efficiently, completing high volumes of workload as and when demands require is essential. Availability out of hours is required e.g. Governing Board meetings and the attendance at formal school events.
• Show resourcefulness in dealing with completing deadlines and priorities in a busy school environment.
• Complement high quality work using both MS Office in a timely and precise manner. Bring extensive secretarial and telephone skills to the role through previous experience.
• Communicate effectively and professionally when engaging in all aspects of school life including to our parents/stakeholders/staff/students/Governors/police and press.
• Tact, diplomacy, sensitivity and confidentiality both face to face and over the telephone are essential, as is a degree of maturity. Perform other duties as reasonably correspond to the general character of the post and are commensurate with its level of responsibility. These tasks are indicative of the duties and accountabilities of the role and as such are not exhaustive. They will be reviewed periodically to reflect the changing needs, aims and values of the school and the wider Trust. Your duties may involve access to information of a confidential and sensitive nature which may be covered by Data Protection Act 2018.
All employees of Wirral Grammar School for Boys will be expected to comply with the Data Protection Act when handling any personal data. Confidentiality must be maintained at all times. In addition to the above the post holder must be committed to safeguarding and promoting the welfare of children and young people and to following policy and ensuring compliance with the Health and Safety policy and procedures at all times.
This job description will be reviewed regularly and may be subject to amendment or modification at any time after consultation with the post holder. It is not a comprehensive statement of procedures and tasks, but sets out the main expectations of the school in relation to the post holder’s professional responsibilities and duties. In addition, you may be expected to take part in any other reasonable duties which may be required.

School Background

Wirral Grammar School is a selective state, 11 to 18 Business and Enterprise School for Boys. The school is situated on the Wirral peninsula in the village of Bebington, one mile from junction 4 on the M53. Our school is very popular and oversubscribed.

We have extensive specialist facilities and much of our accommodation is under 15 years old, while the older parts date back to the 1930s. Thanks largely to the Target Capital Grant that was awarded in 2006, new buildings have been added and all parts of the existing buildings have been remodelled. ICT facilities cover the whole school with WiFi connectivity to most areas and all classrooms have ICT equipment for presentation purposes. We have our own purpose built Sports Hall and extensive playing fields.

Wirral Grammar School for Boys has been a converter academy since 2011. Prior to becoming an Academy, the school was a Foundation School and this followed from the school’s Grant Maintained status, which was acquired in the 1990s. We serve the immediate community of Bebington and Bromborough and each year, pupils join us from other parts of Wirral and across the county border into Cheshire.

Wirral Grammar School is a selective 11 – 18 school and entry into Year 7 is by a threshold 11+ assessment that pupils take when they are in Year 6 at primary school. The admissions process is managed by Wirral Local Authority on behalf of the school and the same assessment is used for admission to the other Grammar Schools in the area. The school has capacity to admit 155 pupils in each year group making us a five form entry school. At the end of Year 11, most pupils stay on into our Sixth Form and upon leaving the Sixth Form, the majority go on to University. In recent years there has been a growing demand for routes into higher level apprenticeship placements.

During the specialist Schools Funding programme the chosen specialism was Business and
Enterprise. Although the funding has ended, we have continued to place an emphasis on Enterprise Education given the importance of this from the perspective of employability skills. Enterprise activity is promoted through the House system and encouraged through the rewards system. The fact that our boys raise in the region of £14,000 every year for their choice of charity, bears testimony to their enterprise activity.

Our pupils’ personal development is further enriched through a strong emphasis on promoting leadership opportunities though peer support, academic tutoring, anti-bullying, sport captaincy and music ensemble coordination.

Participation in a wide variety of extra-curricular activities, including overseas visits, the Duke of Edinburgh Award Scheme, outdoor pursuits; together with school-based clubs, all serve to further enrich our pupils’ education.
Over a third of pupils are actively learning to play musical instruments, supported by eighteen school-based peripatetic music tutors and in sport our school has a reputation for winning competitions at local, regional and national levels.

In 2018 we achieved the Unicef ‘Rights Respecting Schools Award’ at Silver level and we are currently working towards the Gold Award.

Since 2011, we have successfully secured in the region of £1million through the Education Funding Agency Capital Improvement Fund; this has resulted in significant capital improvements with the replacement of all windows, flat roof areas and the creation of a new ‘Hall Annex’.

In our 2009 Ofsted inspection, the school was judged to be outstanding and we have retained this judgement through the policy of inspection exemption for outstanding schools. Governors and senior staff maintain a clear picture of school performance through a process of self-evaluation that reflects the structure of the school inspection framework. Each year Governors produce an Annual Review which is circulated to all stakeholders. Past copies of the review can be found on our school website.

Annual surveys confirm that parents have a high degree of confidence in the school and across all aspects of school life. The reputation of the school within the community is very strong and this is reflected in the fact that the school is typically over-subscribed.

Further information about the school can be found on our school website:
www.wirralgrammarboys.com .Publications’ section of our website includes links to a number of documents including: School Prospectus, Governors’ Annual Review, Parent Handbook and recent copies of the termly news publication which is called ‘Nuntius’.

We place an emphasis on professional development and we have established a strong commitment to collaboration and in-house support. Wirral Grammar School is well respected in its community and parent surveys reflect a high degree of satisfaction and confidence in the school. Parent surveys for the last academic year can be accessed through the ‘Parent’ link on the home page of our website. Further details about our school can be found at our website:www.wirralgrammarboys.com

Safeguarding Children
• Please note that Wirral Grammar School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
• As part of the selection process, the interview will explore your perspectives on safeguarding young people in terms of a school context

What we are able to offer
• A high level of professional support with access to training where required and induction at both Department and School levels.
• A well-resourced Department
• Students who are highly motivated and want to achieve.
• An in-house CPD programme that encourages professional development.
• An ICT rich environment

Application process

The closing date is 24th June 2022 at 12 noon. In your application you should include the following:

• The completed Wirral Grammar School application form
• The completed WGSB Self Disclosure Form
• A letter of application in which you address the following using each as a separate section:

• Your experience and how it has prepared you for this role
• What your priorities would be if successful

Successful shortlisted candidates will be invited to interview, however, if you have not heard from us within one week of the closing date, please assume that this particular application has been unsuccessful.

Feedback is always offered to candidates who attend for interview but who are not appointed. We regret that we are unable to give feedback where applicants are not shortlisted to attend for interview; this is due to the large number of applications that we receive.

Applications together with all supporting documentation (as indicated in the application process above) should be emailed to recruitment@wirralgrammarboys.com
This post is subject to an Enhanced Level DBS check.
All applicants will be considered on the basis of suitability for the post regardless of sex, race and disability.

This job post has expired.

Supporting documents

If you need these documents in an accessible format, please contact the school.

About Wirral Grammar School for Boys

School type
Academy, ages 11 to 18
Education phase
View all Secondaryjobs
School size
1056 pupils enrolled
Age range
11 to 18
Contact phone number
0151 644 0908

Selective Grammar School for Boys

Arranging a visit to Wirral Grammar School for Boys

All enquiries to recruitment@wirralgrammarboys.com

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