Facilities Administrator

Chiltern Way Academy, Aylesbury, Buckinghamshire, HP22 6NL

31 days remaining to apply

• Start date details

  As soon as possible

• Closing date

  26 August 2024 at 12pm (midday)

• Date listed

  24 July 2024

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time: 37 hours per week / 52 weeks per annum
• Contract type: Permanent
• Pay scale: Bucks pay range 3 £27,310 - £29,295

What skills and experience we're looking for

To provide effective and professional administration support to the MAT Estates Manager and site teams. To maintain administration systems, looking to improve efficiency and develop where necessary. A strong communicator who can receive and process complex information effectively and ensure key-information and action points are communicated to the Team.

To ensure the smooth running of the Facilities team, multi-tasking with ease.

To ensure the provision of general administrative services

• Support the Estates Manager and site teams with the administrative workload.
• Ensure all issues raised are responded to in a professional and timely manner.
• Liaise with third party suppliers / contractors, monitoring performance against Key Performance Indicators (KPI’s) and Service Level Agreements (SLA’s)
• Support the Estates Department in delivering a consistent and efficient service across the campuses. Including ensuring all Planned Preventative Maintenance (PPM) schedules are up to date and that remedial works are undertaken quickly.
• Helpdesk ‘every’ management, monitoring and responding to job requests, including liaising proactively and reactively with other staff and supply chain partners,
• Ensure that supplier and contractor vetting, Risk Assessments, Method Statements (RAMS), Permit to work and Construction Design Management (CDM) processes are used at all times and are fit for purpose. .
• Production of monthly reports identifying performance against agreed targets and budgets.
• Act as first point of contact within the Estates office during working hours.
• Monitor the Compliance for all campuses via ‘every’ system
• Deal with emails, post and deliveries and maintain responsibility for the office
• Update Smart log – run reports
• Liaise with Site staff across all campuses, assist where needed.
• Maintain the Vehicle log.
• Monitor the vehicle tracking and raise reports.
• Maintain asset register of site tools and equipment.
• Ensure appropriate quotes and tenders are in place
• Raise Purchase Orders as necessary

What the school offers its staff

• Bereavement leave
• Employee mentoring programme
• Enhanced maternity leave
• Enhanced paternity leave
• Free flu jabs
• Free parking
• On-site parking
• Sick pay

Commitment to safeguarding

Chiltern Way is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an enhanced DBS check.

Applying for the job

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Apply for the job by following the link below

Visas cannot be sponsored.

Upload additional documents

If you need these documents in an accessible format, please contact the school.

FA JD July 24.pdf - 184 KB (opens in new tab)

CWAT Application Form Support Staff.doc - 710 KB (opens in new tab)

About Chiltern Way Academy

• School type: Academy, ages 4 to 19
• School size: 265 pupils enrolled
• Age range: 4 to 19
• Ofsted report: View Ofsted report (opens in new tab)
• School website: Chiltern Way Academy website (opens in new tab)
• Email address: ghowitt@chilternway.org
• Phone number: 07496 701784
• See more jobs: teaching-vacancies.service.gov.uk/organisations/chiltern-way-academy (opens in new tab)

The Chiltern Way Academy Trust is a cutting edge and transformational organisation for students with ASC and SEMH, We currently have 7 campuses across the Trust ranging from Combined to Comprehensive schools.

Arranging a visit to Chiltern Way Academy

To arrange a visit and increase the chance of a successful application email ghowitt@chilternway.org.

School location

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