Finance Assistant

Westcliff High School for Girls, Westcliff-on-Sea, Essex, SS0 0BS

14 days remaining to apply

• Start date details

  ASAP

• Closing date

  29 August 2025 at 8am

• Date listed

  14 August 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time, full time
• Contract type: Permanent
• Full-time equivalent salary: £26,403.00 - £26,824.00 Annually (FTE)

Finance Assistant job summary

Finance Assistant

Full Time , Permanent (flexible working considered)

Essex 2024 Scale 4, Point 7 - 8 ( £26,403 - £26,824 FTE)

8.00 - 4.00 pm (30 minutes unpaid lunch each day) (early finish 1 day per week to be agreed with Line Manager)

We are looking for a dynamic and enthusiastic Finance Assistant to join our expanding team. You will ensure the school's financial regulations are observed to operate the day-to -day financial arrangements and control.

You will work with finance team members to provide an efficient, effective and secure financial system.

We would like from you:

• The ability to work as part of a team, be pro-active, inspiring and above all, an effective communicator.

We can offer you:

• Excellent professional development opportunities as part of a growing family of eight schools – www.seeat.org
• Lovely students and expert colleagues in a school that fosters positive relations, good wellbeing, promotes equality and inclusion and celebrates diversity.

VISION AND PURPOSE:

• Ensuring the school’s financial regulations are observed to operate the day-to-day financial arrangements and control.
  
• Working in liaison with finance team members to provide an efficient, effective and secure financial system

MAIN DUTIES AND RESPONSIBILITIES:

• process and place approved purchase orders from approved requisitions in line with the approved budget.
• Assist with obtaining ‘best value’ for orders, ensuring 3 quotes are obtained and retained in line with financial regulations where required and tenders have been obtained if necessary.
• Process delivery notes as and when needed.
• Process invoices and other payment requests (e.g. bursary) for authorisation attaching all invoices to the relevant entry on the accounting system (all info will be scanned if necessary and stored electronically) and ready for payment within agreed supplier payment terms by the central trust team.
• Ensure new suppliers are checked ready for entry on the accounting system working alongside the central trust team.
• Check supplier statements balances to accounting system as and when received.
• Process petty cash claims ensuring reimbursements are accurate and the account reconciles and complies with financial regulations.
• Process Direct Debits and Standing Orders on the school’s accounting system, in a timely manner.
• Reconcile and process monthly credit card purchases to statement.
• Preparation and processing of monthly photocopying and printing recharges to department.
• Prepare income for banking, issue receipts, liaise with cash collection company to transfer funds to bank.
• Support with the operation of Cashless Catering, ParentPay & Ticketsource accounts as and when needed e.g. create accounts; create events/trips/items; answer parent queries; prepare reports when requested; process income onto accounting system.
• Liaise with relevant staff & uniform suppliers to ensure pupils with free school meals status receive available support.
• Reconcile pupil names on timetables for music & drama lessons to finance system termly or when alterations are made.
• Raise invoices and monitor timely collection of all debts (credit control).
• Process all other income on the accounting system reconciling to primary records.
• Ensure enquiries from staff, students and external are dealt with effectively and efficiently.
• Be fully aware of all procedures within the finance office to assist colleagues and enable cover of any staff absence.
• Undertake general clerical duties as required.
• Attend relevant training and take responsibility for own development.
• Attend relevant school meetings as required.
• Respect confidentiality at all times

For more information,and the job description/person specification for the role please click here to view our electronic information pack.

Westcliff High School for Girls is committed to safeguarding and protecting the welfare of the children. The school complies with the DBS Code of Practice in regard to criminal record information, and will not discriminate unfairly against any applicant on the basis of a conviction or other information revealed. A copy of the school’s safeguarding policies are available on request. All successful applicants will be required to undertake an enhanced Disclosure and Barring Service check. In line with Keeping Children Safe in Education 2024 guidance all shortlisted candidates may be subject to online searches that may include social media. For further information please contact HR@seeat.org

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Westcliff High School for Girls

• School type: Academy, ages 11 to 18
• Education phase: Secondary
• School size: 1342 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• School website: Westcliff High School for Girls website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/westcliff-high-school-for-girls-westcliff-on-sea

Girls Secondary Grammar School

School location

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