Front Office Administrator

Pebble Brook School, Aylesbury, Buckinghamshire, HP21 8LZ

7 days remaining to apply

• Job start date

  1 September 2026

• Closing date

  17 July 2026 at 12pm (midday)

• Date listed

  10 July 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £22,490.00 - £24,373.00 Annually (Actual) Contract: Term-time only – 38 weeks plus 5 INSET days (39 weeks), with 5.1 weeks' annual leave entitlement. Total paid weeks: 44.1 per annum.

Front Office Administrator job summary

About this Role

Job Purpose

Alongside providing a calm, professional and welcoming Front Office service, the primary focus of this role is managing a busy front desk, acting as the first point of contact for visitors, parents and staff, and ensuring reception is staffed and operating smoothly throughout the day. The postholder will confidently filter and respond to a high volume of telephone calls, emails and enquiries, directing communications appropriately and maintaining an efficient front-of-house service. They will also play a key role in monitoring pupil registers, following up absences and liaising with families in line with the school's attendance and safeguarding procedures. In addition, the role supports school communications through website updates, internal emails and messages via the school-to-parent communication system. Working closely with the office team and reporting to the People Operations Lead, the successful candidate will contribute to a friendly and supportive team while helping to maintain an organised, professional and welcoming environment for pupils, families, staff and visitors. Please see the full job description for further information

Pebble Brook School is a secondary special school for approximately 180 pupils aged 11-19 with a range of moderate learning difficulties. We are based on an attractive site in the centre of Aylesbury and maintained by Buckinghamshire Local Authority. Our pupils come from all over the county, some have attended primary special schools whilst others have previously been in mainstream schools across the county.

Safeguarding

Pebble Brook follows Buckinghamshire Council guidelines for safer recruitment. This position will be subject to safer recruitment checks, Social Media checks and the successful applicant will be subject to an Enhanced DBS check. We welcome applications regardless of ability, gender, ethnicity or religion.

Please complete the Self-Declaration form included included with the attached documents and submit with your application.

This school is fully committed to safeguarding and the welfare of children and young people in all aspects of its work, including recruitment, and expects all staff and volunteers to share in this commitment. In line with Keeping Children Safe in Education Safe in Education 2023 online searches will be carried out on all shortlisted candidates. The search is not part of the shortlisting process itself, and candidates will have a chance to address any issues of concern that come up during the search at interview

This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

• All unspent cautions and convictions cautions
• All adult cautions and spent convictions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) order 1975 (as amended in 2020). For further information on filtering please refer to Nacro Guidance the Disclosure and Barring Service (DBS) guidance or Ministry of Justice (MOJ) guidance (see in particular, the section titled 'Exceptions Order').

Its and offence to apply for a role if you are barred from engaging in regulated activity relevant to children. All shortlisted applicants will be required to complete a self-disclosure form and return prior to interview. Pebble Brook School is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff, workers and volunteers to share this commitment. An Enhanced Data & Barring Service check will be required from the successful candidate.

Interviews: 23rd July 2026

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Pebble Brook School

• Organisation type: Special school, ages 11 to 19
• Size: 180 pupils enrolled
• Age range: 11 to 19
• Ofsted report: View Ofsted report
• Website: Pebble Brook School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/pebble-brook-school

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