Governance Clerk
Lord Williams's School, Thame, Oxfordshire, OX9 2AQ5 days remaining to apply
Closing date
23 April 2025 at 10am
Date listed
13 March 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full-time equivalent salary
- £7,001.00 Annually (Actual) Actual salary based on 10 hours per week, term-time only. FTE salary £30,559 - £33,366
Governance Clerk job summary
Main Responsibilities:
Meetings: the Clerk will:
work with the Chair and Headteacher before meetings to prepare the agenda
produce, collate and distribute the agenda and related papers at least seven days before the meeting
record the attendance at the meeting and take appropriate action regarding any absences
advise on governance legislation and procedural matters where necessary before, during and after the meeting
take notes of the meetings and prepare minutes that indicate who is responsible for any agreed action
record all decisions accurately and objectively with timescales for actions
chair that part of the meeting at which the Chair is elected, giving procedural advice concerning conduct of this and other elections
Membership: the Clerk will:
maintain a record of names, addresses and category of governors and their terms of office
ensure that the necessary checks, including appropriate DBS checks, are completed for new members.
issue a welcome and induction pack to newly appointed members and ensure a Mentor has been assigned
maintain copies of current terms of reference and membership of committees, working parties etc; keep records of nominated governors, eg the SEND governor, and of governors’ links with Faculties
advise the Chair when a member’s term of office is about to expire so that elections or appointments can be made in a timely manner
organise and coordinate the election of parent and staff governors
advise governors of relevant training courses and maintain a record of training undertaken
inform the Governing Body of any changes of membership
ensure that a register of pecuniary interests is maintained, reviewed annually and lodged within the school; ensure that Governors are asked to declare any interests at the start of all meetings
Liaise with school to ensure that the governance pages on the school website are updated as required
Advice and Information: the Clerk will:
provide guidance to ensure the Board works in compliance with the appropriate legal and regulatory framework and understands the potential consequences for non-compliance
advise on procedural issues and constitutional requirements
have access to appropriate legal advice, support and guidance
ensure that all new Governors have a copy of the Department for Education (DFE) A Guide to the law for School Governors and any other relevant information
Help to produce an annual Planner, which includes an annual calendar of meetings and the cycle of agenda items.
liaise as appropriate with the LA and alert Governors to relevant training opportunities
advise the Governing Body of those policies and other school documents that need to be approved by the Governing Body and maintain a file of these policies and documents
maintain records of relevant correspondence
maintain the governance communication portal
Audit & Risk Assurance Committee Meetings: the Clerk will:
work with the Chair before meetings to prepare the agenda
produce, collate and distribute the agenda and related papers at least 7 days before the meeting;
record the attendance at the meeting and take appropriate action regarding any absences
advise on governance legislation and procedural matters where necessary before, during and after the meeting
take notes of the meetings and prepare minutes that indicate who is responsible for any agreed actions
record all decisions accurately and objectively with timescales for actions
Professional Development: the Clerk will:
Undertake training in the role of clerk
Keep up-to-date with current educational developments and legislation affecting school governance.
Other Duties:
support the clerking of the meetings of the staff and student disciplinary committees
Further details and a Person Specification are included in the attached Job Details.
Please use the Supporting Statement section of the Application form to demonstrate how your skills and experience meet the requirements of the Person Specification.
Commitment to safeguarding
Lord Williams’s School is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all staff and volunteers to share this commitment.
All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs are not accepted.
About Lord Williams's School
- School type
- Academy, ages 11 to 18
- Education phase
- Secondary
- School size
- 2276 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- School website
- Lord Williams's School website
Lord Williams’s School is a thriving and popular comprehensive school serving the Thame community and its surrounding rural area. We are a split-site school, with Years 7 – 9 on the Lower School site at Towersey Road and Years 10 – 13 on the Upper School site at Oxford Road. We pay particular attention to each individual student by promoting their personal, social and educational development to enable all to achieve at the highest level possible. As a result of our continuing success, Lord Williams’s School is consistently oversubscribed.
We promote high quality teaching and learning. We attract talented, committed and conscientious teachers who produce stimulating and challenging learning activities helped by experienced support staff. Teamwork is a key feature of our work.
We are an inclusive school; we cater for all abilities and we provide access for all students. This is reflected in our work with the more able, with students with a range of learning and other difficulties and in our admissions policy for the Sixth Form.
The school has excellent teaching facilities on both sites with accommodation that is suited to the demands of the curriculum.
School location
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