HR Administration Assistant

The Portsmouth Academy, Portsmouth, Hampshire, PO1 5PF

12 days remaining to apply

• Start date details

  As soon as possible

• Closing date

  6 October 2026 at 11:59pm

• Date listed

  24 September 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time: 35 hours per week, 40 weeks per year
• Contract type: Permanent
• Full time equivalent salary: TSAT Pay Group 2 pro rata to £21,382 - £23,875 for hours and weeks stated (£25,077 - £28,001 FTE)

What skills and experience we're looking for

The Portsmouth Academy is seeking a highly organised and proactive HR Administration Assistant to join our Office administration team. This is an excellent opportunity for someone who thrives in a fast‑paced environment, enjoys supporting others and is committed to maintaining high standards of accuracy, confidentiality and service.

You will play a key role in supporting staff across the employee lifecycle, ensuring our HR processes run smoothly and safeguarding and compliance responsibilities are met.

Applications are welcomed from candidates seeking between 30–35 hours per week and contracted hours can be agreed within this range.

Key Responsibilities:

For a full list of responsibilities please see the attached job description

The HR Administration Assistant provides efficient, accurate and responsive support to staff and managers. The role covers a wide range of HR and administrative duties including:

• Recruitment administration, coordinating interviews, liaising with candidates and supporting safer recruitment checks.
• Onboarding and pre-employment checks, ensuring all documentation is complete before start dates.
• Maintaining accurate HR records and personnel files
• Absence administration including recording absence, monitoring triggers and supporting the absence management process.
• Payroll administration compile and submit payroll-related information accurately and within published monthly deadlines.
• Offboarding administration ensuring leaver processes are completed accurately and promptly.
• General administrative and reception support as part of the wider school office team.

About You:

• Previous experience of working in a school or other education environment is desirable
• Ability to cope with conflicting demands, deadlines and priorities
• You will be able to work to tight deadlines in a methodical manner observing confidentiality at all times.
• Excellent administration skills, with a high level of efficiency and accuracy
• English and Maths to GCSE level 5+ /A*-C
• Strong IT skills including knowledge of Microsoft 365

Ready to take the next step in your HR career? Apply today and become part of a supportive team making a real difference at The Portsmouth Academy.

What the school offers its staff

The Portsmouth Academy is focused on providing an inclusive education for all children and ensuring that every child has access to the same opportunities. The Portsmouth Academy’s vision and ethos is rooted in developing aspirational and self-reflective learners who are able to think for themselves and be valuable members of their community. We offer a broad and balanced curriculum in both KS3 and 4, placing significant importance on cultural capital alongside academic achievement.

‘Pupils are happy at school and proud to be members of its community’ – Ofsted

What our Trust will offer you:

Career Development: We are committed to supporting your professional growth and offer a wide range of opportunities for career advancement. From staff development days and conferences to apprenticeships, we provide clear pathways for progression and promotional opportunities across our regions.

Health and Wellbeing Support: Access our 24/7 Employee Assistance Programme, wellbeing support, Private Healthcare scheme, free flu vaccinations and eye care vouchers.

Employee Recognition: Referral Scheme, Long Service Awards and the TSTARS Recognition Programme.

TSAT Benefits Portal: A one-stop shop benefits hub that gives you access to a range of exclusive benefits including cashback from supermarkets and high street retailers, dental insurance scheme, Cycle to Work Scheme and discounted Gym Membership.

Blue Light Card: Offering exclusive discounts and savings at thousands of retailers, restaurants, and attractions.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to an enhanced DBS check.

Applying for the job

Apply for the job by following the link below.

CVs will not be accepted for this application.

About The Portsmouth Academy

• Organisation type: Academy, ages 11 to 16
• Education phase: Secondary school
• Size: 1203 pupils enrolled
• Age range: 11 to 16
• Ofsted report: View Ofsted report
• Website: The Portsmouth Academy website
• Email address: rebecca.findlay@tpa.tsat.uk
• See more jobs: teaching-vacancies.service.gov.uk/organisations/the-portsmouth-academy

“Leaders have dramatically improved the quality of teaching, learning and assessment… consequently, the quality of teaching, learning and assessment is consistently good and continues to improve.” – Ofsted, April 2017 -

The Academy is focused on providing an inclusive education for all children and ensuring that every child has access to the same opportunities. The Portsmouth Academy’s vision and ethos is rooted in developing aspirational and self-reflective learners who are able to think for themselves and be valuable members of their community. We offer a broad and balanced curriculum in both KS3 and 4, placing significant importance on cultural capital alongside academic achievement.

Arranging a visit to The Portsmouth Academy

To arrange a visit and increase the chance of a successful application email rebecca.findlay@tpa.tsat.uk.

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