Initial Teacher Training Administrator (12 month FTC)

Wembley Multi Academy Trust, Wembley, HA0 3NT

36 days remaining to apply

• Closing date

  31 October 2025 at 11:59pm

• Date listed

  15 September 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Fixed term
• Full-time equivalent salary: £29,565.02 Annually (Actual)

Initial Teacher Training Administrator (12 month FTC) job summary

Job Description

Purpose of the role

This role provides key administrative and customer support to the North West London Teaching School Hub (NWLTSH) Initial Teacher Training programmes, currently delivered through Ambition Institute and Teach First. As the first point of contact for schools and teachers engaging on our programmes, this role involves managing communications, handling data and supporting event coordination. This role requires flexibility, adaptability, enthusiasm and a willingness to learn while supporting a dynamic team in a fast-paced environment.

Key Responsibilities

1. Customer Relations and Communications

• Respond to enquiries: provide timely responses to requests via email, telephone and online platforms and escalating issues when necessary. You will develop knowledge of all programmes and respond with increasing independence.
• Mailing and event communications: send communications including mail merges using event schedules to anticipate needs. Collate information for weekly bulletins for programme participants and mentors.

2. Data Handling and Reporting

• Maintaining accurate records: keep up-to-date mailing lists, databases and participant records.
• Data cross-referencing: ensure information is consistent and complete by cross-referencing data from multiple sources.
• GDPR compliance: handle all data in compliance with GDPR and privacy policies. Ensure confidentiality is always maintained.

3. Programme Delivery Support

• Event coordination: assist with setting up events, including scheduling events, booking rooms, arranging refreshments, and processing invoices.
• Meeting setup and support: organise and host virtual meetings on Zoom and MS Teams, managing features such as polls and breakout groups.
• Administrative tasks: Support the team with day-to-day tasks like preparing documents, raising purchase orders, and making travel arrangements.

4. Recruitment and marketing

• Manage the application portals to sift applicants to the programmes
• Organise and run assessment centres with applicants, headteachers and leaders; including all compliance and safer recruitment checks
• Implement “keeping warm” strategies to ensure all successful applicants remain engaged before their start date
• Organise and attend various recruitment and marketing events, this may include a Saturday

5. General requirements and Safeguarding

• Commitment to inclusive practices: Uphold the inclusive ethos of equal opportunities,
• Team work: contribute to a collegiate team environment.
• Safeguarding: promote the welfare of course participants and to follow the child protection procedures adopted by Wembley Multi Academy Trust

Person Specification

• Essential Qualifications and Experience
• Qualification/Experience: ?
• IT Proficiency: competence in Microsoft Office, especially Excel.
• Multitasking: ability to deal with a variety of simultaneous priorities and deliver results under pressure.
• Communication Skills: excellent written and oral communication skills with the ability to tailor communications for different audiences
• Organisational Skills: excellent administrative and organisational skills
• Self-Starter: proactive, flexible, willingness to learn, and able to work independently while showing initiative.

Desirable

• Experience with programme delivery and event coordination
• Experience with a relevant sector body such as the TRA, an Appropriate Body, training provider or DfE
• Experience with databases

Personal Attributes

• Energised by the fast-paced and creative environment
• Able to flex and adapt to new priorities with a “can do” attitude
• Relationship builder who enjoys working with a range of different stakeholders
• A professional, proactive, and friendly attitude who can also show discretion, sensitivity, and diplomacy

• Excellent accuracy and attention to detail and highly organised.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Wembley Multi-Academy Trust is committed to safeguarding and promoting the welfare of young people and expects all staff and volunteers to share this commitment. The post will be subject to an enhanced DBS disclosure. We are an equal opportunities employer and we welcome all applicants.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Wembley Multi Academy Trust

• Type: Multi-academy trust
• Website: Wembley Multi Academy Trust website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/wembley-multi-academy-trust

Wembley Multi-Academy Trust was formed in 2016 and has established itself as one of the most successful in the country over the last few years. The Trust is comprised of three schools:

1. Wembley High Technology College (‘Outstanding’)
2. East Lane Primary School (‘Outstanding’)
3. North Brent School (on Wembley High premises whilst the new building is completed)
4. Teaching School Hub (status awarded in 2021).
All schools in our Trust are, first and foremost, outstanding learning communities where academic excellence sits alongside the breadth of education. We believe in providing a structured and disciplined working environment in which all pupils can achieve their full potential. There is a very high standard of teaching across all schools which, coupled with the
strong work ethic, allows our pupils to flourish. Our broad, balanced and innovative curriculum is designed to stretch and challenge pupils to reach their potential, and there is a particular focus on English, maths and the sciences.

Head office location

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