Lettings Assistant
The Swan School, Oxford, OX2 7WP11 days remaining to apply
Start date details
ASAP
Closing date
24 July 2025 at 8am
Date listed
30 June 2025
Job details
Job role
- Catering, cleaning and site management
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full-time equivalent salary
- £13.74 Hourly Grade 2 - £13.74 per hour with a minimum of 10 hours per week, plus extra hours as overtime
Lettings Assistant job summary
About the role
As a Lettings Assistant, you'll be the friendly face of The Swan School during evenings, weekends, and school holidays. You'll play a vital role in ensuring our sports hall, playing fields, MUGA pitches, assembly hall, and classrooms are perfectly set up for everything from bustling sports clubs to engaging holiday programs. This isn't just a job; it's a chance to be at the heart of our community, supporting diverse activities and ensuring everyone has a fantastic experience.
What You'll Be DoingCustomer Service Star: You'll be the primary point of contact for all our hirers, offering a warm welcome and excellent support throughout their bookings.
Keyholder & Onsite Presence: You'll be responsible for opening and closing the school, remaining on-site as the designated keyholder during bookings.
Setup & Support: Assisting customers with their individual requirements. Resetting School rooms ready for the next day, especially during busy exam periods.
Light Maintenance & Housekeeping: You'll help keep our spaces tidy, report maintenance issues and ensure everything is clean and operational.
Site Management: You'll oversee heating, lighting, and security systems, ensuring a safe and comfortable environment for everyone.
Safety Champion: You'll conduct checks to ensure compliance with health and safety regulations, promptly reporting any concerns.
This role is ideal for individuals who are:
Customer-focused: You genuinely enjoy helping people and providing a great experience.
Reliable & Responsible: We need someone who is punctual, organised, and takes pride in their work.
Flexible: Our bookings vary, so adaptability to changing schedules is key.
Proactive: You're happy to get stuck in, whether it's setting up equipment or tackling a minor repair.
Excellent Communicators: You'll be our eyes and ears on the ground, providing valuable feedback to the Lettings Manager.
Adaptable: Schools are unpredictable environments. When on site you may need to help out with other tasks such as receiving deliveries or other reasonable duties.
Flexible and Organised: Able to take a timely approach to work to ensure smooth event operations.
Willing: to provide feedback on what's working well and areas for improvement.
Able: to be the eyes and ears on the ground, with feedback acted upon.
This role would particularly suit students, those with caretaker or security experience, or anyone interested in running sports facilities.
Why Join The Swan School?Flexible Part-Time Hours: Perfect for balancing with studies, another job, or personal commitments.
Community Impact: Be part of a team that supports local clubs and enriches the community.
Varied Work: No two shifts are the same!
Training Provided: We'll give you all the support you need to succeed.
Supportive Environment: You'll be part of the wider River Learning Trust, dedicated to providing high-quality support.
If you're ready to be an essential part of our vibrant school community and enjoy a dynamic, hands-on role, we'd love to hear from you!
About The Swan School
The Swan School opened in September 2019 as part of the River Learning Trust (RLT). When fully subscribed it will have approximately 1200 students on the roll, of whom around 300 will be in the Sixth Form. Learning from the most successful approaches at the best schools, The Swan School provides a uniquely challenging and structured experience in a caring and disciplined environment. The ethos is academic; we regard an excellent academic education as the entitlement of all young people, no matter what their background or previous experiences of learning. Students will be inspired and nurtured, acquiring the knowledge and skills to think critically and creatively. They will learn to be confident, resilient and ambitious, and will have high expectations in terms of their own achievements and their contribution to wider society.
How to apply
If you have any questions or would like to speak to someone about this post, please contact us via headteacher@theswanschool.org.uk or on 01865 416070. Please contact us if you have any queries regarding the application process.
The school will review applications as they are submitted and reserves the right to withdraw the advert before the closing date if a suitable candidate has been found.
About the River Learning Trust
Education has the power to change lives, communities and society for the better. At RLT we believe that we can achieve more for our pupils, trainees, staff and communities by working together rather than alone. Schools in RLT are united by a common belief in the benefits of working together, and by our commitment to shared principles.
OUR VISION is for our schools and SCITT to improve rapidly, continuously and sustainably: to be better faster together.
OUR ‘WHY?’ is that children and young people ‘only get one go’ in school and therefore as part of RLT we aim to ensure the best possible ‘go’ for our pupils
OUR ‘HOW?’ is through the highest support and challenge for our schools and each other, underpinned by our principles.
Our employees benefit from a wide variety of support including extensive continuing professional learning and development opportunities, wellbeing and staff networks and access to Defined Benefit Pension Schemes (TPS and LGPS) for all staff. For more information on what it is like to work for the Trust, and the benefits you could access, please see our “Working in RLT” guide.
Safeguarding
The River Learning Trust and the Swan School are committed to safeguarding and promoting the welfare of all children and preventing extremism. The Trust is required to conduct a variety of checks and online searches about you as part of their recruitment process in accordance with Keeping Children Safe in Education guidance. It is an offence to apply for certain roles within schools if you are barred from engaging in regulated activity relevant to children.
For all RLT Safer Recruitment Documentation candidates should click on the following link RLT Safer Recruitment Documents for Candidates. Please see our website for up to date policies including our Child Protection and Behaviour Policies. This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. For further guidance for applicants click on this link List of offences that are not filtered.
The Swan School is a free school managed by The River Learning Trust, which is an exempt charity and a company limited by guarantee, registered in England and Wales with a registered company number 7966500. Registered Office: c/o Gosford Hill School, Oxford Road, Kidlington, Oxfordshire, OX5 2NT
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About The Swan School
- School type
- Free School, ages 11 to 18
- Education phase
- Secondary
- School size
- 952 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- School website
- The Swan School website
School location
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