Office Administrator

Graven Hill Primary School, Ambrosden, Oxfordshire, OX25 2BF

10 days remaining to apply

• Start date details

  2 June 2026

• Closing date

  27 March 2026 at 12pm (midday)

• Date listed

  17 March 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time: Monday to Friday, 15 hours per week, 9.00am-12.00pm, term time only.
• Contract type: Permanent
• Pay scale: Grade 6

What skills and experience we're looking for

To undertake reception duties and provide administrative services for the whole school, taking specific responsibility for administration of school meals, attendance, club registers and payments, administration of trips and visits and administration of pupil medical records. To be the first point of contact within the school for members of the public, parents, staff and pupils

Objectives

Working with the Office Manager, ensure the smooth running of the school and provide efficient, open communication channels between public, staff, parents and pupils.

Key Tasks and Standards of Performance

To ensure the smooth running of reception by identifying, prioritising, using initiative and organisational skills to carry out all relevant duties.

• To ensure the smooth running of the office by working under the instruction of the Headteacher and Officer Manager, where appropriate.
• To maintain data and collate records relating to pupils and pupil absence, including school meals.
• To manage and keep up to date pupil medical records.
• To provide administrative support to the Headteacher, Office Manager and Teaching team
• To ensure written communications are fully informative, concise, accurate and in an appropriate style.
• To ensure verbal communications are fully informative, concise, accurate and in a courteous, discreet and reliable style.
• To record and action payments/bookings for Breakfast Club, After School Club or any other extra-curricular club, visit or trip.

General Responsibilities

Take appropriate responsibility for one’s own health, safety and welfare and the health safety and welfare of pupils, visitors and work colleagues in accordance with the requirements of legislation and locally-adopted policies; including taking responsibility for raising concerns related to child protection with the Headteacher, Office Manager or Chair of Governors.

This job description will be reviewed at least annually and any changes will be subject to consultation. The school’s Grievance Procedure will be used to resolve any dispute arising out of the job description. Other relevant policies may be the County Council’s Stress at Work Policy and the Dignity at Work Policy.

Support the aims and ethos of the school and all school policies, seeking at all times to put into practice the school’s vision statement. Uphold the school’s Behaviour Policy.

What the school offers its staff

What we offer:

• A school with a clear moral purpose and drive for ‘excellence for all our students’
• Excellent opportunities for career progression and development opportunities
• A clear staff well-being strategy package that includes our confidential Employee Assistance Programme with access for all staff to Face to Face Counselling, Stress Management, 24/7 GP access, Physiotherapy, Menopause Counselling and Support, Men’s Mental Health Wellness, Bereavement Support, Nurse Support Service, Maternity & Paternity Support and Financial Wellbeing Support

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

Apply for the job by following the link below.

CVs will not be accepted for this application.

About Graven Hill Primary School

• School type: Free School, ages 2 to 11
• Education phase: Primary school
• School size: 109 pupils enrolled
• Age range: 2 to 11
• Ofsted report: View Ofsted report
• School website: Graven Hill Primary School website
• Email address: recruitment.4007@warriner.oxon.sch.uk
• Phone number: 01869 690296
• See more jobs: teaching-vacancies.service.gov.uk/organisations/graven-hill-primary-school

Arranging a visit to Graven Hill Primary School

To arrange a visit and increase the chance of a successful application email recruitment.4007@warriner.oxon.sch.uk.

School location

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