Office Administrator

Billingshurst Primary Academy, Billingshurst, West Sussex, RH14 9RE

14 days remaining to apply

• Closing date

  5 December 2025 at 9am

• Date listed

  21 November 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time, part time: 25 hours per week including Mondays, Wednesdays and Thursdays
• Contract type: Permanent
• Full-time equivalent salary: Grade C3 £24,796 full time equivalent
• Actual salary: actual starting salary £14,009.10

What skills and experience we're looking for

We are seeking to appoint a highly organised, enthusiastic and motivated Administrator to join our friendly and supportive team. The Office Administrator will have a flexible attitude towards work and recognition of the confidentiality of the role is key. The ability to communicate effectively with pupils, staff, parents and visitors to the school is also necessary.

The ideal candidate must be well organised, with the ability to work using their own initiative, and an effective team member reporting to the Office Manager. This person will demonstrate a calm, positive attitude with the ability to multitask within an extremely busy school office environment. Previous school experience would be preferred but all applications will be considered.

The post responsibilities will include:

• Monitoring attendance on a daily basis, ensuring accurate records are maintained

• Meeting and greeting visitors to the school, 'front of house', 'signing in' visitors

• Dealing with a variety of enquiries face to face, over the telephone and via email

• Undertaking typing, word processing and other ICT based tasks

• Assisting with the maintenance of school records via school MIS and producing reports and returns as required

• Supporting the administration of clubs and school trips

• Finance related administration such as posting invoices and processing parent payments

• Other duties commensurate with the post

What the school offers its staff

In return we can offer:

• The most delightful children who are willing to learn every day
• A fabulous team of teachers and support staff
• Opportunities to work within a supportive and forward thinking Trust
• A leadership team committed to your development and support
• An able and supportive Governing Body

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Visits are strongly encouraged and can be arranged by contacting Mel Inman, Office Manager

Email: minman@billingshurstprimary.org.uk or telephone: 01403 782789.

Completed application forms should be returned by email to Mel Inman, minman@billingshurstprimary.org.uk

We reserve the right to make an appointment before the closing date, so early applications are encouraged.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

Apply for the job by following the link below.

CVs will not be accepted for this application.

Upload additional documents

If you need these documents in an accessible format, please contact the school.

Office Administrator - Role Profile.pdf - 195 KB (opens in new tab)

Office Administrator Person Specification 2023.docx.pdf - 173 KB (opens in new tab)

About Billingshurst Primary Academy

• School type: Academy, ages 4 to 11
• Education phase: Primary
• School size: 607 pupils enrolled
• Age range: 4 to 11
• Ofsted report: View Ofsted report
• School website: Billingshurst Primary Academy website
• Email address: minman@billingshurstprimary.org.uk
• Phone number: 01403782789
• See more jobs: teaching-vacancies.service.gov.uk/organisations/billingshurst-primary-school-billingshurst

Arranging a visit to Billingshurst Primary Academy

To arrange a visit and increase the chance of a successful application email minman@billingshurstprimary.org.uk.

School location

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