Office Administrator

Hawkesley Church Primary Academy, Birmingham, West Midlands, B38 9TR

9 days remaining to apply

• Start date details

  ASAP

• Closing date

  31 December 2024 at 12pm (midday)

• Date listed

  20 December 2024

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Fixed term
• Full-time equivalent salary: £21,612.75 - £23,395.64 Annually (Actual)

Office Administrator job summary

Reporting to the Office Manager, the school administrator will provide senior administrative support to the School. This will include,

Reception

Act as the first point of contact for parents/carers and visitors arriving at the school

Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner

Seek support from other colleagues where necessary to respond to complex enquiries

Respond to messages promptly and accurately, passing on information to relevant staff members as necessary

Assist staff and pupils with the information and support they need

General administration

Update manual and computerised record/information systems

Update and maintain the school calendar

Assist with managing the school’s email inbox, ensuring the school meets its expected response times and that emails are forwarded to the relevant staff member as necessary

Manage and organise completed forms from parents and carers

Organise and distribute incoming and outgoing post

Provide administrative support to staff as needed

Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary

Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required

Safeguarding

Control access to the school in line with the school’s safeguarding procedures, including signing in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures

Be alert to unknown individuals on the school premises and report any concerns in line with the school’s procedures

35 Hours per week, Monday - Friday (8:00 - 15:30), Term Time Only.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About Hawkesley Church Primary Academy

• School type: Academy, Church of England/Methodist, ages 3 to 11
• Education phase: Primary
• School size: 220 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report (opens in new tab)
• School website: Hawkesley Church Primary Academy website (opens in new tab)
• See more jobs: teaching-vacancies.service.gov.uk/organisations/hawkesley-church-primary-academy (opens in new tab)

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