Office Administrator - Maternity Cover

Bluecoat Beechdale Academy, Nottingham, Nottinghamshire, NG8 3GP

6 days remaining to apply

• Job start date

  1 September 2025

• Closing date

  1 August 2025 at 9am

• Date listed

  21 July 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time: Fixed Term Contract - Maternity Cover, 1 year. Full Time, All year round.
• Contract type: Fixed term - Maternity Cover - 1 Year - Maternity or parental leave cover
• Full-time equivalent salary: From £25,584 - £27,711 (FTE)

What skills and experience we're looking for

FIC RESPONSIBILITIES

• Make maximum use of the Academy’s communications portals, ensuring correspondence is effective and

enhance the Academy's visibility and reputation.

• Facilitate effective internal communications within the academy, ensuring transparent and timely

dissemination of information to all staff members.

• Manage a calendar of all upcoming events and significant dates, advertising on appropriate social media

platforms to reach a broad audience. Schedule regular posts about events, achievements, and updates.

• Regularly update the Academy's website to ensure it complies with all regulatory standards. Use the Trust’s

Audit form as a checklist to ensure all updates are completed.

• Support the planning, allocating, and effective delivery of work experience programme, including building and

maintaining relationships with employers to ensure smooth operations. Responsibilities also include

developing and maintaining an employer database, answering queries via telephone, email, and in-person,

and ensuring all statutory requirements regarding health and safety are met through thorough checks and

reviews. Additionally, the role requires organising and collecting feedback from both employers and students

to continually improve the programme.

• Ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes

a positive image of the Academy.

• Manage the necessary paperwork for student suspensions and permanent exclusions, ensuring accurate

information and submitting appropriate correspondence. Collate information for reintegration meetings to

support year leaders.

• Provide first aid assistance to staff, students and visitors as and when necessary; having oversight of the

collation of necessary information for first aid investigations.

• Support the provision of a comprehensive reception service, including greeting visitors to the Academy and

ensuring relevant safeguarding checks are made, including receiving parents and students, dealing with

general enquiries face to face or by telephone; taking messages or referring matters to the appropriate person;

• Proactively take responsibility for ensuring visitor information is provided in advance of their arrival where

possible, enforcing the correct safeguarding procedures are followed;

• Undertake a comprehensive range of administration tasks, ensuring prioritization and meeting deadlines.

Perform general office duties such as answering calls, minute taking, and photocopying.

• Supporting with officer cover where necessary;

• Enter and retrieve data related to students on the MIS database and other software packages as required.

• Assist with student welfare duties, dealing with sick students, liaising with parents/carers, and resolving

complex student matters.

• The specific responsibilities are not exhaustive and are subject to change. Alternative duties commensurate

with the level of the post may be allocated according to need.

What the school offers its staff

• Archway benefits to include shopping discounts and competitions
• A free and confidential employee assistance programme offering counselling and advice
• *Access to Teachers’ Pensions / Generous pension scheme
• Access to discounted travel schemes
• Cycle to work scheme
• Comprehensive training and support
• Opportunities to develop new skills and progress your career
• Eye care voucher scheme
• Free flu vaccine
• Access to e-learning and development

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

Apply for the job by following the link below.

CVs will not be accepted for this application.

Upload additional documents

If you need these documents in an accessible format, please contact the school.

JD - Office Administator - Bluecoat Beechdale Academy 010425.pdf - 125 KB (opens in new tab)

About Bluecoat Beechdale Academy

• School type: Academy, ages 11 to 16
• Education phase: Secondary
• School size: 891 pupils enrolled
• Age range: 11 to 16
• Ofsted report: View Ofsted report
• School website: Bluecoat Beechdale Academy website
• Email address: hr@archwaytrust.co.uk
• Phone number: 0115 913 5211
• See more jobs: teaching-vacancies.service.gov.uk/organisations/bluecoat-beechdale-academy

Arranging a visit to Bluecoat Beechdale Academy

To arrange a visit and increase the chance of a successful application email hr@archwaytrust.co.uk.

School location

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