Office Administrator

St John Rigby Catholic Primary School, Bedford, Bedfordshire, MK41 9DQ

17 days remaining to apply

• Start date details

  As soon as possible

• Closing date

  26 November 2026 at 12pm (midday)

• Date listed

  6 November 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full time equivalent salary: £26,016.00 - £26,427.00 Annually (FTE)

Office Administrator job summary

St John Rigby Catholic Primary School is a happy, successful primary school which is part of the Our Lady Immaculate Catholic Academy Trust. We are seeking to appoint an enthusiastic, motivated and experienced Office Administrator who will play a key role in ensuring the smooth, efficient and professional running of a busy primary school office, maintaining high standards of administration, communication, attendance monitoring, confidentiality and safeguarding.

The successful candidate will:

• Act as the first point of contact for parents, carers, visitors and stakeholders, providing a professional, friendly and welcoming reception service.

• Manage incoming calls, emails and enquiries efficiently, ensuring effective communication with staff, parents and external agencies.

• Monitor and maintain accurate daily pupil attendance records, following up unexplained absences promptly in line with school attendance and safeguarding procedures.

• Record daily school meal numbers accurately and communicate relevant information to the kitchen team.

• Maintain accurate and confidential pupil records, ensuring compliance with GDPR, safeguarding requirements and school policies.

• Support the administration and maintenance of the school's Management Information System (MIS), including Bromcom.

• Assist with pupil admissions, transfers and general school administration.

• Coordinate booking systems for parents' evenings, school events and appointments.

• Support updates to the school website, newsletters, weekly bulletins, calendars and other communications.

• Demonstrate initiative, independence and a proactive approach to identifying and resolving issues, anticipating the needs of the school office and prioritising tasks effectively.

• Remain calm, professional and adaptable in high-pressure situations, managing competing demands, unexpected challenges and sensitive enquiries with confidence and discretion.

• Demonstrate excellent organisational skills, attention to detail and the ability to multitask effectively in a busy primary school environment.

• Work collaboratively with colleagues, demonstrating flexibility and a willingness to support the wider school community.

• Undertake additional administrative duties as required to ensure the smooth and efficient running of the school office.

  The successful candidate will be highly organised, approachable and resilient, with excellent communication skills, sound judgement and the confidence to use their own initiative. They will thrive in a fast-paced school environment, maintaining professionalism, accuracy and confidentiality while ensuring the school office operates efficiently and effectively. Experience within a school office is highly desirable.

(Please note this is not an exhaustive list of responsibilities - please refer to the attached job description and person specification)

In return, we offer

A supportive and caring learning environment which aims to promote and develop expertise of all staff through a commitment to CPD.

Enthusiastic and friendly children who respond well to encouragement and challenge and have a love for learning.

A school committed to partnership with our parents/carers (Parent Partnership award 2026) and a whole school approach to positive mental health and wellbeing (Wellbeing in Schools Award 2026)

Closing date :26th November 2026 12.00pm or sooner

Interviews will be arranged on receipt of suitable applications

Please note: If sufficient applications are recieved before the closing date, we reserve the right to close the vacancy early.

All appointments will be subject to an enhanced DBS clearance in line with our Safer Recruitment Policy.

St John Rigby is part of OLICAT who are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. This post is subject to 2 satisfactory references, one being your latest employer/Head Teacher, (which will be requested prior to interview) an enhanced DBS check and prohibition check, online searches, medical, evidence of qualifications plus verification of the Right to Work (RTW) in the UK.

This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.

This post is covered by Part 7 of the Immigration Act (2016).

Therefore, the ability to speak fluent and spoken English is an essential requirement for this role.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

This school is committed to safeguarding and promoting the welfare of children and young people as required under the Education Acts and expects all staff and volunteers to share this commitment. The post holder will be required to safeguard and promote the welfare of children and young people and follow school policies and the Trust Code of Conduct. The Trust is committed to ensuring that it complies with all legislative requirements on safeguarding and child protection and that the Trust actively values and promotes diversity, unity, and community cohesion and that it supports pupils to become successful, compassionate citizens

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About St John Rigby Catholic Primary School

• Organisation type: Academy, Roman Catholic, ages 3 to 11
• Education phase: Primary school
• Size: 268 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• Website: St John Rigby Catholic Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/st-john-rigby-catholic-primary-school

St John Rigby Catholic Primary School is a vibrant, welcoming, and happy two form entry school . It is situated in beautiful, spacious grounds within the Putnoe area of Bedford and is part of the Our Lady Immaculate Catholic Academies Trust family.
We are a family-orientated community with extremely talented and dedicated members of staff, supportive parents and carers, and inspirational children who strive to live a virtuous life through Faith, Hope, Love, Trust and Forgiveness.

School location

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