Office Administrator/Support Role
The Abbey School, Farnham, Surrey, GU9 8DY75 days remaining to apply
Start date details
As soon as possible
Closing date
14 April 2026 at 11:59pm
Date listed
21 January 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time: 16 Hours per week over 2-3 days, Term Time only plus 1 week (15 hours)
Contract type
- Permanent
Full-time equivalent salary
- £27,224pa to £31,341pa
Actual salary
- £10,674 to £12,289
What skills and experience we're looking for
Salary: WA5-14 to WA5-20 FTE: £27,224pa to £31,341pa, Actual: £10,674pa to £12,289pa
Hours: 16 Hours over 2 – 3 days. Flexible hours
Contract type: Permanent
Reporting to: Operations Manager
Duties and responsibilities
This is an admin role working closely with the Operations Manager in a fast paced environment operating under pressure to achieve high standards across the school. The Admin Team fosters a warm, welcoming and inclusive atmosphere with a strong sense of community. New team members are welcomed and supported with a working culture that feels collaborative and caring. The successful applicant's duties will include but not be limited to:
- Procurement of designated items such as furniture and equipment for the school. Administer the full purchasing cycle, including raising purchase orders, tracking deliveries, and resolving discrepancies.
- DSE (Display Screen Equipment) Assessor (training can be given) for the school, carrying out occasional DSE assessments and implementing corrective actions to promote safe and ergonomic working practices.
- Responsible for producing the fortnightly Eco Newsletter and for leading the Eco-committee, ensuring termly meetings are planned, recorded and actions completed.
- Oversee the school’s Eco‑Schools Green Flag process, ensuring all Green Flag criteria are met through effective action planning
- Supporting the Operations Manager to co-ordinate fundraising, pro-actively communicate requests for funding to support the school’s development plan.
- Due diligence with safeguarding
- Adhere to GDPR legislation in working practices
Occasional Responsibilities / Supporting Team
- Attend online Eco Training & Forums as well as Climate Resilience Training with Surrey County Council
- Working as a Training Coordinator to support the Operations Manager using Every, our MIS system, to allocate and log staff training and CPD.
- Inputting and updating Every Internal job logging MIS system with activities and issues including health and safety compliance and contractor management information
- Data entry, inputting and updating Every with activities and issues including health and safety compliance.
- Support and cover the Admin, Recruitment/HR, Orders and Reception team responsibilities to help during busy times
- Daily duties could include answering the office phones, greeting visitors, liaising with school transport drivers, handling staff and student enquiries, supporting Senior Leadership Team, setting up rooms for meetings and providing administrative support where required.
- Support the set up and finance of trips and visits using Arbor MIS System/Excel.
- Support with Disclosure and Barring Service (DBS) applications, ensuring accurate completion, verification of documentation and adherence to safeguarding procedures,
- General office duties, including filing and keeping forms up to date.
- Be prepared to undertake first aid training including epi pen and epilepsy and administering first aid when required
- Monitoring students in the medical room and associated admin tasks
- Orders, requisitions and invoice process
- Health and Safety admin including policies, training and Every Compliance system
- Support all aspects of recruitment and complete Safer Recruitment training
- Use school credit card using procurement process for purchasing, sourcing stock when needed
- Filing tasks including personnel files if required
- Involvement in school life, supporting consultation evenings and attending open events, as required (occasional/annual events)
- Ad hoc administration tasks as and when required, answering queries and supporting school staff
All staff are required to safeguard and promote the welfare of children and young people, follow school policies and the WMAT staff code of conduct.
Please note that this is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that will be carried out. The postholder will be expected to undertake any duties which may reasonably fall within the level of responsibility and competence of the post, as directed by the headteacher or line manager.
What the school offers its staff
The Abbey can offer:
- Amazing students who want to learn
- An additional 2 days holiday each year with our wellness (long) weekend in November
- Westfield Health Cash Plan
https://www.westfieldhealth.com/individual/health-cash-plan
This includes reimbursement towards the cost of dental, opticians, physiotherapy and other medical appointments. Your dependants are included at no extra cost to you!
- External leadership/NPQ opportunities, including supporting masters’ applications and aspiring senior leader’s development programme
- Opportunities to collaborate across a range of mainstream and specialist provision schools within the Weydon MAT
- A well-equipped and modern English classroom
- Excellent IT facilities in a modern school fit for 21st century teaching
- A range of CPD opportunities to support professional development inside and outside the classroom
- A range of evidence-informed strategies to support teaching and learning inside the classroom
- On site car parking
- A consistent approach to behaviour which ensures learning is not disrupted.
- A welcoming and supportive staff community
Further information about the job
Commitment to safeguarding
The Abbey is committed to safeguarding and promoting the welfare of children and young people and expect all staff to share this commitment. Enhanced DBS, Children’s Barred List and Right to work in the UK checks are required for all posts. further details including relevant policies are available on the school website: https://www.abbey.surrey.sch.uk/1209/key-information/category/42/safeguarding-and-esafety
Applying for the job
Apply for the job by following the link below.
CVs will not be accepted for this application.
View advert on school website (opens in new tab)Additional documents
If you need these documents in an accessible format, please contact the school.
About The Abbey School
- School type
- Academy, ages 11 to 16
- School size
- 157 pupils enrolled
- Age range
- 11 to 16
- Ofsted report
- View Ofsted report
- School website
- The Abbey School website
- Email address
- recruitment@abbey.wmat.org.uk
- Phone number
- 01252 725059
Located in south Farnham, The Abbey is an outstanding secondary special school with just over 130 students who have learning and additional needs (LAN). About 40% of our students have autism or other social communication difficulties, a quarter have speech and language needs and others have physical challenges or complex health care needs. Expectations for student outcomes are high, but helping them overcome barriers to learning is an equally important part of our role.
The school has been part of the Weydon MAT since 2018. Over the next 2 years The Abbey will be undergoing significant investment as we expand from a 2 to 3 form entry school to support Surrey County Council’s SEND Sufficiency Strategy 2020 – 2025.
Our staff are our greatest asset and we are extremely proud of our whole school ethos.
Our 20 teachers and 35 associate staff are highly motivated, mutually supportive and come from all walks of life.
Arranging a visit to The Abbey School
To arrange a visit and increase the chance of a successful application email recruitment@abbey.wmat.org.uk.
School location
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