Office Manager
Cranham Primary School, Worcester, Worcestershire, WR4 9LS27 days remaining to apply
Start date details
As soon as possible
Closing date
17 January 2025 at 12pm (midday)
Date listed
19 December 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 37 hours per week. Monday to Friday, Term time plus TED days plus 10 extra days.
Contract type
- Permanent
Pay scale
- Scale 5
What skills and experience we're looking for
Job Description
The School Office Manager plays a crucial role in creating a professional and welcoming environment for everyone who engages with the school.
The School Office Manager has an integral part within the school staff team. You will play a key role in ensuring that the school follows the correct policies and procedures in a number of areas, including Safeguarding, Health and Safety, financial management and GDPR.
Our People Values:
Extraordinary Education, Extraordinary People, Extraordinary Futures - Through an extraordinary education, we empower pupils to be life-long learners and see their limitless potential. Respectful relationships and an unwavering focus on discovering talents and interests, enable pupils to flourish and be extraordinary people. Together, we spark aspiration and drive achievement, so that pupils contribute positively to society and to their extraordinary futures in an ever-changing world.
Our STARS values - Empowering staff to make a difference to children’s outcomes: Sharing; Trust; Achievement; Respect and Safety
We expect our staff to: deliver high quality performance for our children; have a positive and proactive approach; be passionate about learning and CPD; listen to and work collaboratively with others; and engage in school and Trust life.
Accountabilities:
The appointee will work within the school as a member of the Administration Team.
The Headteacher will hold the post holder to account. A Regional School Business Manager will support the role.
Key Purpose:
The School Office Manager plays a vital role in creating a professional, welcoming and supportive environment for everyone who engages with the school. This will include dealing with complex and sensitive correspondence in a timely and appropriate manner.
Principal Contacts:
Pupils, parents, visitors, teachers, other school support staff.
Key Responsibilities:
Operational Leadership:
• Provide leadership, support, training and direct supervision to office staff, ensuring smooth and efficient office operations.
• Address operational concerns within the office team and implement improvements to enhance efficiency.
• Ensure the office team provides accurate, up-to-date data, as required.
• Promote a culture of wellbeing, equality, diversity, and inclusion within the school staff team.
• Complete all required data returns, including child and workforce census.
• Support the SLT to contribute to effective risk management, and policy generation.
• Under the guidance of the Trust DPO, ensure the security of pupil and staff data. Maintaining compliance with GDPR regulations and keep information up to date.
• Assist with data protection queries, handle potential complaints and breaches, respond to Subject Access Requests, and Freedom of Information requests in accordance with Trust policies.
• Ensure that guests to the school appropriately vetted, and aware of Safeguarding, health and safety, and emergency procedures.
• Oversee the maintenance of pupil records, including registration, admission and transfer procedures, and associated statistical analysis for the SLT and other relevant bodies, in order to meet management and statutory requirements.
• Be aware of and comply with policies and procedures relating to child protection, security, confidentiality and data protection, reporting all concerns to an appropriate adult.
• Establish constructive relationships with other agencies and professionals.
Human Resources:
• Oversee recruitment, onboarding, training, and induction of all school staff, ensuring that Trust procedures are followed.
• Manage employee records and staff MIS, including staff files, Single Central Record, attendance, and training records.
• Ensure compliance with HR policies and procedures.
• Support SLT with accessing advice and support for HR consultancy matters.
Estate Management:
• Work with the SLT to coordinate the planned preventative maintenance of school facilities within the agreed budget and respond quickly and efficiently to unplanned events.
• Coordinate with external providers of repair and maintenance services.
• Ensure compliance with health and safety regulations, maintaining records as appropriate.
• Use school software to support the management of routine tasks.
• Manage the letting of school premises to outside organisations.
• Act as an immediate point of contact and support for site staff.
• Work with the SLT and site team to provide direction and line management to the cleaning team.
Finance:
• Support the SLT to plan, monitor and manage budgets and expenditures.
• Review management accounts and explain variances. Create forecasts as required.
• Complete financial tasks relating to Nursery, including submission of Pre-School funding and invoicing.
• Ensure timely processing of invoices and payments.
• Review payroll reconciliation reports and explain variances.
• Take responsibility for balancing income and expenditure in relation to educational visits and other activities.
• Adhere to the finance policy in relation to purchases and payment of suppliers.
• Manage debt recovery, including monitoring balances, implementing collection strategies, and ensuring compliance with school policies.
Procurement:
• Manage the procurement of school supplies, equipment, and services within the limits of the finance policy.
• Maintain inventory levels and ensure timely replenishment of supplies.
• Support the SLT to monitor the provision of outsourced support services, such as grounds maintenance, and catering providers.
Marketing and Communications:
• Work with the SLT to develop and support marketing strategies for the school.
• Manage internal and external communications, including newsletters, and written and verbal communication with parents.
• Ensure consistent branding and messaging across all communication channels.
• Work with the SLT to ensure our website is well maintained and compliant.
Other
• Undertake such other duties as directed and required from time to time.
The school reserves the right to alter the content of this Job Description, after consultation, to reflect changes to the job or services provided, without altering the general character or level of responsibility.
The duties described in this Job Description must be carried out in a manner which promoted equality of opportunity, dignity and due respect for all employees and service users and is consistent with the School’s Equal Opportunities Policy and Code of Conduct.
What the school offers its staff
Commitment to safeguarding
The Rivers CofE Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant will be required to undertake an Enhanced Disclosure via the Disclosure & Barring Service.
Applying for the job
Please download the application form using the link below, and once completed send to cranhamoffice@riverscofe.co.uk
CVs are not accepted.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Cranham Primary School
- School type
- Academy, ages 3 to 11
- Education phase
- Primary
- School size
- 424 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Cranham Primary School website (opens in new tab)
- Email address
- cranhamoffice@riverscofe.co.uk
- Phone number
- 01905452437
Cranham Primary School and pre-school is a vibrant and diverse school in Worcester. Due to the retirement of the existing Head, we are looking to appoint a dynamic and forward-thinking leader who has the drive and experience to lead the school.
The school has 70+ members of staff, 431 pupils aged 3 to 11 years old and is firmly rooted in the local community.
Staff at Cranham are committed to providing a happy learning environment and excellent education and enabling pupils to have the opportunities that they deserve. We have high hopes for our children, no matter their background, need or prior attainment, we place great emphasis on high expectations and quality first teaching to ensure that no child gets left behind.
Cranham Primary School prides itself on offering excellent pastoral support to pupils so that they receive the best learning experience during their time at the school. Education provision is closely matched to the specific needs of our learners, particularly the most vulnerable and their families.
The school follow the Rivers’ curriculum which ensures that through high-quality teaching the pupils enjoy a rich curriculum where learning builds on learning and links are made to The United Nations Sustainably Goals.
Arranging a visit to Cranham Primary School
To arrange a visit and increase the chance of a successful application email cranhamoffice@riverscofe.co.uk.
School location
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