Office Manager
Saint Jerome Church of England Bilingual School, Harrow, Middlesex, HA1 2DJ17 days remaining to apply
Start date details
1st September 2026
Closing date
15 May 2026 at 5pm
Date listed
28 April 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full-time equivalent salary
- £38,256.00 Annually (FTE) Scale SO1 NJC23-25
Office Manager job summary
Purpose of the Post
Responsible for managing the office function to ensure the smooth and effective service to the School. To organise, maintain and monitor all the administrative and communication systems. To line manage administrative and welfare staff, including delegation of relevant activities.
Line Managed by: School Business Manager / Headteacher
Responsible to: The Headteacher and Governing Body
Responsible for: Admin Assistants and Welfare Assistant
Working Hours: 35 per week term time only + 1 week
Duties and Responsibilities
Organisation
Dealing with complex reception/visitors/phone calls, etc.
Responsible for contributing to planning, development and organisation of support services, procedures and policies, keeping up-to-date with DfE changes
Responsible for obtaining quotes, organising and booking of trips/events and coaches
Responsible for managing and maintaining the school diary
Responsible for receiving and appropriately dealing with all electronic communications to the school’s general email; delegating as appropriate
To manage and contribute to the school newsletter
Responsible for the management, booking and supervision of pupils/class photographs
To liaise with the school’s PTFA and be responsible for coordinating events in association with the Senior Leadership Team, facilitating financial procedures on the school’s electronic payment system, delegating as appropriate
Management
Responsible for the efficient running of the school office and delegation of tasks to designated staff members as appropriate
Responsible for the line management of the Admin Assistants including assisting in the creation and implementation of induction / training / mentoring
Responsible for the line management of the Welfare Officer including implementation of induction / training
Maintain admission register and waiting lists and deal with any enquiries arising
Undertake duties associated with the admission of children to Reception in accordance with the LA and school’s admission policy
Manage the co-ordination of the Governors’ Admission Committee Meeting and responsible for preparing all necessary documentation
Manage the organisation of all in-year pupil admissions and undertake associated duties and tours
Undertake duties associated with the transfer of children to other schools and Year 6 Leavers
Responsible for the management of the school’s lunch provision, liaising with the school’s Chef Manager
Oversee the letting/use of school premises to outside organisations for out-of-school use
Acting as the school’s Data Manager, responsible for dealing with all GDPR related matters undertaking duties to ensure the school is data compliant
Working collaboratively with relevant staff to administer, facilitate and monitor the school’s cashless payment system and assist users
Working collaboratively with relevant staff to administer, facilitate and monitor the school’s MIS (Arbor) and assist users
Responsible for the administration of work experience pupils/student placements
Responsible for maintaining and administering all matters relating to safeguarding, including safer recruitment, safeguarding training
Personnel Management of Staff
Take an active part in recruitment and interview procedures; preparation and placing of advertisements, managing applications
Responsible for checking identification and completing DBS checks either manually or online and ensuring LA guidelines are followed for renewal of DBS
Responsible for maintaining the Single Central Register
To be responsible for the implementation of all new starter paperwork and other documents relating to staff employment and induction in conjunction with the School Business Manager
To liaise with the Senior Leadership Team on communication of personnel issues and absence management where appropriate
Responsible for managing all aspects of staff absence: including recording and monitoring absence manually and on the school’s Management Information System, completing sickness forms, sending sickness certificates to Schools HR
Maintaining annual leave records of the Site Manager
To liaise with the Site Manager on the maintenance of the school site and the efficient operation of all facilities on the property
Administration
General administrative duties eg. filing, answering phone etc.
To be responsible for the systems and general management of the school’s administrative network, the appropriate management information systems and administration accounting and record systems ensuring that these functions are organized effectively to meet the needs of the school
To be responsible for the preparation and production of all school records and publications
To manage the administrative function, including the administrative IT facilities, school reception, reprographics, records and telephones
To manage the text messaging service
Undertaking typing and word processing and complex IT based tasks
Responsible for the provision of personal, administrative and organizational support to the Senior Leadership Team e.g. draft letters, dealing with emails, phone calls and visitors as appropriate
To advise staff in the legislation for school visits, taking in account the school’s charging policy. Undertake administrative work in relation to the trips as required - bookings, transport, consents, insurance and ensuring relevant staff are informed e.g. catering / welfare
Responsible for undertaking administration of complex procedures
Responsible for the completion and submission of complex forms, overseeing school census’, returns etc., including those to outside agencies
Data input and handling as and when required
Complete statistical returns and other related information as required by the Senior Leadership Team, Governing Body, LA & DfE
To oversee and monitor that all attendance registers are completed correctly
To undertake general duties of an administrative nature and any other duties that are within the scope of the post, as determined by the Senior Leadership Team
General
Contribute to the marketing and promotion of the school and effectively support the Christian ethos/ aims of the school
Establish constructive relationships and communicate with other agencies/professionals
Provide a friendly, professional and efficient service to all pupils, parents, staff and visitors to the school
Ability to prioritise, plan, organise work and anticipate issues before they arise
Seek assistance for sick and injured children in the absence of the Welfare Assistant / First Aiders
Embrace the whole school community joining in and facilitating organization of events such as parents’ evenings, school fayres, sports events, etc.
Attend and participate in regular meetings
Participate in training and other learning activities and performance development as required
Carry out any other reasonable duties as directed by a member of the Senior Leadership Team
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Saint Jerome Church of England Bilingual School
- School type
- Free School, Church of England, ages 4 to 11
- Education phase
- Primary school
- School size
- 414 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report
- School website
- Saint Jerome Church of England Bilingual School website
Saint Jérôme C E Bilingual school opened in Harrow in September 2016. We believe that we offer a unique educational experience to our children. We are a Christian School that welcomes all people and seeks to share the love of God with our community in words and actions. We believe that teaching is a vocation and a ministry as we reach out to serve the children and families of central Harrow. We are also a bilingual school that is passionate about languages and we teach children in both English and French. We believe that this gives our children, the majority of whom already speak another language at home, a significant linguistic and cultural advantage. The ability to speak another language and to communicate with others opens doors and possibilities. Our dream for our children is that they will love both the English and French languages and that they will maintain other languages that they may speak at home and go on to learn many other ones.
School location
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