Office Manager
St Alban's Catholic Voluntary Academy, Derby, Derbyshire, DE21 6NU14 days remaining to apply
Start date details
ASAP
Closing date
2 November 2026 at 8am
Date listed
14 October 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full time equivalent salary
- £26,359.00 - £29,057.00 Annually (Actual) Band 4; Scale Points 11 - 17)
Office Manager job summary
At St Alban's Catholic Voluntary Academy, we know that a brilliant school office is about much more than paperwork, phone calls and keeping things organised. It's the welcoming smile at the start of the day, the reassuring voice when someone needs help and the steady hand that keeps everything moving, even on the busiest of mornings!
We're looking for a friendly, organised and proactive Office Manager to join our wonderful school community and play a central role in ensuring everything behind the scenes runs smoothly.
If you're someone who loves bringing order to a busy environment, enjoys working with people and takes pride in making a positive difference, we'd love to hear from you.
This is a permanent, term-time-only position, working 37 hours per week,
What will you be doing?As our Office Manager, you'll be at the very heart of school life, overseeing the day-to-day running of our busy office and ensuring that pupils, parents, colleagues and visitors receive a professional, welcoming and helpful service.
No two days will be quite the same, and that's part of what makes this role so rewarding!
You'll be:
Keeping everything running smoothly - managing the daily operation of the school office, administrative processes, systems and resources.
Being a welcoming first point of contact - supporting parents, pupils, visitors and external agencies with warmth, professionalism and efficiency.
Supporting our school leadership team - providing effective administrative support to the Headteacher and colleagues across the school.
Making sure the details are right - maintaining accurate pupil records, attendance information and other essential school documentation.
Helping our people processes run effectively - supporting recruitment administration, onboarding, staff records, absence monitoring and communication with HR and payroll teams.
Keeping communication flowing - managing correspondence, enquiries and information so everyone has what they need, when they need it.
Championing compliance and confidentiality - supporting safeguarding, health and safety, GDPR procedures and accurate record-keeping.
Finding better ways of working - reviewing office processes, identifying improvements and helping create an efficient, organised and supportive environment.
We're looking for someone who enjoys being at the centre of a busy team, can manage competing priorities with confidence and brings a positive, practical approach to everything they do.
You'll be an excellent organiser, a confident communicator and someone who understands that even the smallest details can make a big difference to the smooth running of a school.
You'll bring:
Experience in office administration or management, with the confidence to oversee busy administrative processes.
Excellent organisational and time-management skills, with the ability to prioritise and adapt when plans change.
Strong communication and interpersonal skills, helping you build positive relationships with colleagues, families and visitors.
Confidence using IT systems, including Microsoft Office, and a willingness to learn school-specific systems.
A proactive, solutions-focused approach and the ability to use your initiative.
An understanding of confidentiality, data protection and the importance of safeguarding within a school environment.
A friendly, professional and approachable manner, even when things get a little hectic!
Experience of working in a school would be beneficial, but what matters most is your ability to organise, communicate, lead by example and make a positive contribution to our school community.
Above all, we're looking for someone who understands that a well-run school office helps create a happy, welcoming and successful school for everyone.
Why St Alban's?St Alban's Catholic Voluntary Academy is a welcoming and inclusive primary school in Chaddesden, Derby, proudly rated Good by Ofsted.
We're passionate about providing an environment where our children feel happy, safe and inspired to learn, and where every member of our school community feels valued and supported.
You'll be joining a dedicated and caring team who work together to give our pupils the very best opportunities, both academically and personally.
As Office Manager, you'll have the opportunity to make a real difference to how our school operates, supporting colleagues, helping families and contributing to the positive experiences of our children every single day.
Why join St Ralph Sherwin Catholic Multi Academy Trust?As part of our family of 25 Catholic schools, you'll benefit from:
Excellent professional development - access to high-quality training, CPD and opportunities to develop your skills and career.
Genuine career progression - opportunities across our Trust and the wider family of 84 academies within the Diocese of Nottingham.
A generous pension - membership of the Local Government Pension Scheme, with significant employer contributions.
Support for your wellbeing - access to a confidential Employee Assistance Programme, offering independent advice and support 24 hours a day, 7 days a week.
Term-time-only working - allowing you to enjoy a working pattern aligned with the school calendar.
Nationally agreed terms and conditions - reflecting our commitment to valuing and supporting our colleagues.
A real sense of belonging - the opportunity to work within a warm, inclusive school community where your contribution is recognised and appreciated.
You don't need to be Catholic to join our team. We warmly welcome applicants of all faiths and none who respect and support our Catholic character and Christian ethos.
We are also a Disability Confident Committed employer and welcome applications from candidates with disabilities or long-term health conditions.
Ready to be at the heart of something special?A great Office Manager doesn't just keep a school organised. They help make it a place where everyone feels welcome, supported and ready to succeed.
If you're a natural organiser, a brilliant communicator and someone who enjoys making things happen, we'd love to hear from you.
Come and join us at St Alban's, where your skills, enthusiasm and positive approach will make a difference to our children, families and colleagues every day.
Because behind every great school is a great team, and we'd love you to be part of ours!
Come and see us!We warmly welcome visits to our school so you can meet our team, experience our welcoming environment and find out more about this exciting opportunity.
To arrange a visit or discuss the role, please contact the school on 01332 673823 or email enquiries@dsa.srscmat.co.uk.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About St Alban's Catholic Voluntary Academy
- Organisation type
- Academy, Roman Catholic, ages 3 to 11
- Education phase
- Primary school
- Size
- 321 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report
At St Alban’s we aim to help children develop in their journey of faith in a positive learning environment. We believe that our school will make a valuable contribution to their development. It is a caring environment where children develop their many talents.
We recognise the importance of educating the ‘whole’ child. Academic excellence and acquiring a depth of knowledge for all children is one of our goals but we also try to nurture those special gifts which makes each child unique.
At the start of this academic year we became part of the St Ralph Sherwin Catholic Multi Academy Trust.
We join together with 19 other primary schools and 5 secondary schools in the Diocese of Nottingham located in Derbyshire, Derby City, Staffordshire and Stockport into a single Catholic Multi Academy Trust to form,
‘A Catholic family of schools providing service and witness to children, their families and the communities they serve. Stronger together, united in faith and working as one to enrich the learning experience of all our young people so that they fulfill their God-given potential’.
Home/School/Parish links are vital. We value the contribution to school life that parents make and the support offered by Father David and the parish of St Alban’s Catholic Church. Together, we ensure that St Alban’s Catholic Primary School remains a very special place.
Mr. Andrew Monaghan, Head Teacher
School location
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